Financial Information

Training & Development Tenders

Legislations requires that the City use accredited services provides. We are not an accredited institution and therefore the need to outsource.

By outsourcing training accredited programmes are provided.

Tender process takes time which could delay training.

At times there are no accredited services providers available.

EAP Tenders

x Outsourced counselling &

support for permanent staff

Part of Hybrid model ...

Hybrid meaning, some services would be done internally by the EAP &

Wellness team and only the counselling and support of permanent staff done by the service provider

Benefits include

extension of counselling services to family members Benefits 24/7, 365 days a year

availability of services to staff, to cater for shift workers and those working over

weekends. Immediate counselling during traumatic incidences.

Availability of funds to continue with the model when the contract ends

OHS Tenders

x Occupational Health Tender

It is a service that OHS cannot perform due to lack of resources and the Unit does not have the competency to perform the functional. EG:

Occupational Therapist

Receiving a customised solution based on the medical expertise of the service provider.

If this service is not provided we would face challenges with regards to Labour issues.

If we do not have the service we may not be in a position to apply reasonable measure to accommodate employees with regards to the challenges they may face at the work place.

6.1.3 Lead and Contributing Directorate – Include this in Roles and Responsibility document and guidance to scorecard

See attached Scorecard

6.2.1 Summary of revenue by source

Revenue By Source Plan

** Other revenue 477 831 934.00-

Total Revenue (excluding capital transfers and

contributions) 477 831 934.00-

6.2.2 Summary of operating expenditure by type

Cost Elements Plan Costs

****** Employee related costs 1 396 968 818.00

****** Depreciation & asset impairment 221 999 245.00

****** Contracted services 265 062 722.00

****** Other expenditure 480 105 251.00

******** Total Expenditure 2 364 136 036.00

6.2.3 Summary of capital expenditure by type

Directorate Department WBS Element WBS Element Description Proposed Budget

2021/22

Corporate Services Management: Corporate Services CPX.0008999-F1 Corp contingency provision - Ins FY22 1 200 000

Corporate Services Management: Corporate Services CPX.0009000-F1 IT Equipment: Replacement FY22 71 500

Corporate Services Management: Corporate Services CPX.0019058-F2 Equipment: Replacement FY22 25 000

Corporate Services Management: Corporate Services CPX.0019044-F2 Furniture: Replacement FY22 25 000

Corporate Services Management: Corporate Services CPX.0019146-F2 Equipment: Additional FY22 38 346

Corporate Services Management: Corporate Services CPX.0018945-F2 Furniture: Additional FY22 38 347

Corporate Services Management: Corporate Services CPX.0009973-F1 IT Equipment: Additional FY22 76 693

Corporate Services Corp Project Programme & Portfolio Mngmt CPX.0009707-F1 Integration and Enhancement 3 599 510 Corporate Services Corp Project Programme & Portfolio Mngmt CPX.0016419-F2 Wayleave System 5 912 249

Corporate Services Customer Relations CPX.0019174-F1 Equipment: Additional FY22 ^{27 000}

Corporate Services Customer Relations CPX.0019173-F1 Furniture: Additional FY22 ^{63 000}

Corporate Services Information & Knowledge Management CPX.0008989-F1 Aerial Photography FY22 1 400 000 Corporate Services Information & Knowledge Management CPX.0008990-F1 GIS and IT Equipment FY22 72 000 Corporate Services Information & Knowledge Management CPX.0019242-F2 Equipment: Replacement FY22 290 000 Corporate Services Information & Knowledge Management CPX.0014812-F1 Development of Goodwood Records

Facility 7 073 470

Corporate Services Executive & Council Support CPX.0008981-F1 Computers: Additional FY22 90 000

Corporate Services Executive & Council Support CPX.0009034-F1 Computers: Replacement FY22 135 000

Corporate Services Executive & Council Support CPX.0009035-F1 Equipment: Replacement FY22 94 500

Corporate Services Executive & Council Support CPX.0009104-F1 Equipment: Replacement FY22 275 000

Corporate Services Executive & Council Support CPX.0009106-F1 IT Equipment: Replacement FY22 85 000

Corporate Services Executive & Council Support CPX.0009105-F1 Printing Equipment: Replacement FY22 200 000 Corporate Services Executive & Council Support CPX.0009037-F1 Furniture, Fittings & Equipment FY22 153 000

Corporate Services Human Resources CPX.0019208-F2 Equipment: Replacement FY22 45 000

Corporate Services Human Resources CPX.0009041-F1 HR: IT Equipment: Replacement FY22 625 000

Corporate Services Human Resources CPX.0009030-F1 OHS: IT Equipment - Replacement FY22 55 000

Corporate Services Human Resources CPX.0009031-F1 Equipment: Replacement FY22 75 000

Corporate Services Human Resources CPX.0018144-F2 e-HR FY22 1 800 000

Corporate Services Information Systems & Technology CPX.0018414-F2 Microsoft Systems: Replacement FY22 2 500 000 Corporate Services Information Systems & Technology CPX.0009640-F1 Network Upgr U_Serv Areas FY22 5 000 000 Corporate Services Information Systems & Technology CPX.0009662-F1 Renewal Back-end Network infrastr FY22 1 500 000 Corporate Services Information Systems & Technology CPX.0009664-F1 ERP Business Systems FY22 12 000 000 Corporate Services Information Systems & Technology CPX.0009669-F1 Furniture & Fittings: Replacement FY22 10 000 Corporate Services Information Systems & Technology CPX.0009046-F1

Computers & Equipment: Replacement

FY22 240 000

Corporate Services Information Systems & Technology C11.16624-F1 Corporate Reporting System 2 000 000 Corporate Services Information Systems & Technology CPX.0013563-F1 Radio Infrastructure FY22 3 000 000 Corporate Services Information Systems & Technology CPX.0018628-F2 CityWeb/CityApps Redev Resources

FY22 90 000

Corporate Services Information Systems & Technology CPX.0017301-F2 Software Development FY22 2 500 000

Corporate Services Information Systems & Technology CPX.0018697-F1 BIP Applications 20 988 800

Corporate Services Information Systems & Technology CPX.0017294-F1 BIP Legacy Builds 4 020 678

Corporate Services Information Systems & Technology CPX.0018698-F1 BIP New Builds 34 027 692

Corporate Services Information Systems & Technology CPX.0017288-F1 BIP Remediation 20 323 324

Corporate Services Information Systems & Technology CPX.0018699-F1 BIP Replacements 35 506 927

Corporate Services Information Systems & Technology CPX.0017289-F1 BIP Strategic Change 7 483 296

Corporate Services Information Systems & Technology CPX.0017151-F1 PPDR Radio Network Upgrade 78 522 000 Corporate Services Information Systems & Technology CPX.0018789-F1 Branch facility equipment FY22 911 800 Corporate Services Information Systems & Technology CPX.0018727-F1 IT service management software 21 963 316 Corporate Services Information Systems & Technology CPX.0018728-F1 New Integration Software 39 536 519 Corporate Services Information Systems & Technology CPX.0018729-F1 Records & document management

software 68 396 380

Corporate Services Information Systems & Technology CPX.0009637-F1 Business Continuity FY22 7 500 000 Corporate Services Information Systems & Technology CPX.0009667-F1 Enterprise Monitoring & Managmt Sol

FY22 12 000 000

Corporate Services Information Systems & Technology CPX.0009665-F1 ERP Annual Capacity Growth FY22 8 000 000 Corporate Services Information Systems & Technology CPX.0009668-F1 Extension of Smart City Strategy FY22 1 500 000

Corporate Services Information Systems & Technology CPX.0009641-F1 Renewal Back-end IT infrastructure FY22 9 000 000

Corporate Services Legal Services CPX.0009080-F1 IT Equipment: Additional FY22 55 000

Corporate Services Legal Services CPX.0009082-F1 IT Equipment: Replacement FY22 150 000

Corporate Services Legal Services CPX.0014944-F2 Construct Court: Blue Downs 1 000 000

Corporate Services Legal Services CPX.0014814-F1 Refurbishment: Wynberg Court 800 000

Corporate Services Legal Services CPX.0018737-F2 Digital City Program FY22 3 200 000

Corporate Services Organisational Performance Management CPX.0009043-F1 Computers: Additional FY22 40 000 Corporate Services Organisational Performance Management CPX.0009045-F1 Computers: Replacement FY22 150 000 Corporate Services Organisational Performance Management CPX.0017298-F2 Contract Management System Integration 4 500 000 Corporate Services Organisational Effectiveness &Innovation CPX.0009095-F1 Computer Equipment: Replacement FY22 20 000

Corporate Services Communications CPX.0014994-F1 Communication Licensing: FY22 90 000

Corporate Services Communications CPX.0019170-F2 Equipment: Replacement FY22 280 000

432 350 347

6.2.4 Major Projects Aligned to PPPM (IDP Linkage)

The major projects to be embarked on in the 2021/22 financial year and beyond are as follows:

o Core Application Review (CAR)

o Broadband Infrastructure Programme (BIP)

o Routine investment into our IT Infrastructure Programme

The entire 2021/22 Capital Budget Programme has been screened on the PPM system as part of the Project Readiness Assessment Programme, where alignment with the strategic objectives and the IDP are assess to ensure that the City delivers on its mandate

6.2.5 Narrative on Directorate capital programme

Corporate Services Capital Programme consist of the following broad categories:

x Major Programmes and Projects - City-wide impact

x Routine IT Infrastructure - Ensuring that all systems continues to support the City’s functions

x Additional and Replacement of IT Equipment - Ensuring staff have the necessary equipment to develop systems for the City as a whole.

Corporate Services have for the last 14 consecutive years achieve a Capital implementation rate above the corporate target and above the overall City achievement.

7. RISK ASSESSMENT

Management, with the assistance of the Integrated Risk Management (IRM) Department, has applied their minds and due care taken to ensure that risks which could impact on them not achieving the Directorate’s objectives are identified, addressed and managed on a day to day basis in accordance with the City’s approved IRM Policy and IRM Framework.

Risk Registers are utilised as a management tool in order to manage identified risks of the Directorate. The risks identified and rated equal to or above the Council approved risk acceptance level will be reported to the Executive Management Team (EMT). The Executive Director to inform / discuss the Directorate’s risks with the relevant Mayoral Committee member on a six monthly basis.

In document o Community Services and Health o Corporate Services (Page 62-67)