PW1423
Captured By:
Date Captured:
Authorised By:
Date Authorised:
Supplier code:
Enquiries. :
BAS PMIS LOGIS WCS Tel. No.:
OFFICE: ………
The Director General : National TreasuryDEPT OF RURAL DEVELOPMENT AND LAND REFORM
I/We hereby request and authorise you to pay any amounts, which may accrue to me/us to the credit of my/our account with the mentioned bank.
I/we understand that the credit transfers hereby authorised will be processed by computer through a system known as "ACB - Electronic Fund Transfer Service", and I/we understand that not additional advice of payment will be provided by my/our bank, but that the details of each payment will be printed on my/our bank statement or any accompanying voucher. (This does not apply where it is not customary for banks to furnish bank statements).
I/we understand that the Department will supply a payment advice in the normal way, and that it will indicate the date on which the funds will be made available on my/our account.
This authority may be cancelled by me/us by giving thirty days notice by prepaid registered post. Please ensure information is validate as per required bank screens .
I/We understand that bank details provided should be exactly as per the records held by the bank.
I/We understand that the Department will not assume responsibiliy for any delayed payments, as a result of incorrect information supplied.
Trading Name Tax Number VAT Number
First Name:
Surname:
Street Address
Postal Code
New Supplier information Update Supplier information
Supplier Type: Individual Department Partnership
Company Trust
CC Other ( Specify )
Department Number Postal Address
New Detail
DEPARTMENT OF RURAL
PW1423 This field is compulsory and should be completed by a bank official from the relevant bank
Account Number Branch Name Branch Number
Cheque Account Savings Account Transmission Account Bond Account Other (Please Specify)
ID Number Passport Number
Company Registration Number / /
*CC Registration
*Please include CC/CK where applicable
Practise Number
Bank stamp
It is hereby confirmed that this details have been verified against the following screens
ABSA-CIF screen
FNB- Hogans system on the CIS4/CUPR STD Bank-Look-up-screen
Nedbank- Banking Platform under the Client Details Tab
Business
Area Code Telephone Number Extension
Home
Area Code Telephone Number Extension
Fax
Area Code Fax Number
Cell
Cell Code Cell Number
Email Address
Adress of Rural Development and Land Reform Office where form is submitted from
/ / / /
Date (dd/mm/yyyy) Date (dd/mm/yyyy) NB: All relevant fields must be completed
Account Type Account Name
Supplier Account Details
Contact Details
Contact Person:
Supplier Signature Departmental Official
Print Name Print Name
Rank
CHIEF DIRECTORATE: SUPPLY CHAIN AND FACILITIES MANAGEMENT SERVICES 184 JEFF MASEMOLA STR PRETORIA, TEL:012 312 9770/8202/8460
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
1. PURPOSE
To create a panel of Service Provider(s) to supply and deliver Dairy Cattle production inputs (livestock, feed and medication) for the Department of Agriculture, Land Reform and Rural Development for a period of 36 months as and when required.
2. BACKGROUND
2.1 The new Department of Agriculture, Land Reform and Rural Development (DALRRD) carries the triple twin strategic mandates of agriculture, land reform and rural development.
2.2 The new Department of Agriculture, Land Reform and Rural Development (DALRRD) derives its mandate from Sections 24, 25 and 27 of the Constitution, which can be summarised as follows:
2.2.1 Section 24(b)(iii) (environmental clause) and 27(1)(b) (health care, food, water and social security clause) covers the agriculture value chains: from inputs, production and value adding to retailing.
2.2.2 Section 25 (property clause) establishes the framework for the implementation of land reform, and Section 24 (environment clause).
2.2.3 Section 27 (health care, food, water and social security clause) establish the framework for the implementation of the Comprehensive Rural Development Programme (CRDP).
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
2 2.3 The Department of Agriculture, Land Reform and Rural Development legislative and policy mandates are informed by national, provincial and local legislation and policies. The legislation and policies can be concurrent or apply to one level.
2.4 The Department draws its legislative mandate from various pieces of legislation, which in turn informs the operations of the department. The pieces of legislation are indicated as follows:
2.5 It is against this background that the DALRRD hereby requires to appoint a Panel of Service Providers to supply, deliver and offload Dairy Cattle production inputs (livestock, feed and medication) for the Department of Agriculture, Land Reform and Rural Development for a period of 36 months, according to the specification in nine Provinces as part of its mandate.
3. SPECIAL CONDITIONS
3.1. Service provider(s) will be accredited per province, meaning that bidders will be required to demonstrate physical presence within that particular Province.
3.2. Project Managers /Coordinators must report non delivery by suppliers in writing to the relevant provincial Finance and SCM Director.
3.3. Medication & Feeds must be well packaged, sealed, certified and purchased from a registered supplier clearly marked manufacture and expiry date.
3.4. All supplied Medication should be in the original packaging, sealed and upon delivery must have at least 18 months of shelf-life before date of expiry.
3.5. Instruction manual/leaflets must form part of the packaging for medication/feed required items for easy usage.
3.6. All packaging and labelling must comply with the requirements of the Act (Act 36 of 1947).
3.7. Transit and storage conditions applicable to the relevant product must be adhered to.
3.8. All deliveries made against this contract, in all modes of transport, are to be packed in suitable containers, which will be acceptable for further dispatch.
3.9. Cows must be procured at a registered Breeders affiliated by relevant Breeders Organization.
3.10. Cows must be registered with relevant breeding society (e.g., Holstein, Jersey, Ayrshire, etc.) 3.11. Bulls must be free from diseases: vibriosis, trichomoniasis, brucellosis, TB etc.
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
3 3.12. No physical abnormalities or walking disabilities.
3.13. Scrotum: circumference: 32-39 cm and must be free from lumps.
3.14. Testicles must be of the same size
3.15. Must be of acceptable conformation: straight top line, good capacity, good depth, good muscling, acceptable shoulders- not too broad, acceptable length
3.16. A veterinary certificate must be provided confirming age, productivity, diseases and vaccination, the cost of the certification and assessment must be borne by the service provider
3.17. Skin must be healthy with shiny short hair- able to adapt in arid environment 3.18. Body condition score of 3-4.
3.19. Transporting of animals to be delivered as per farm property description and must comply with legislation governing transportation of animals.
3.20. Delivery transport must be on solid surface or grids.
3.21. The animals must be transported during or late hours of the day especially during hot summer days
3.22. Loading and off-loading remains the responsibility of the Service Provider.
3.23. Animals must be injected with long-acting antibiotic upon delivery.
3.24. Animal Health record and (Pedigree Information) 3.25. Animals must be tagged
3.26. All animals must be vaccinated for common diseases for the particular area of delivery and vaccination records must be provided (consult with the local state VET).
3.27. Animals must be free from injuries.
3.28. The Department reserves the right to invite the preferred bidder(s) for further clarity on their bids if necessary.
3.29. Further special conditions will be indicated when specific Request for Quotations (RFQs) are being sourced, when it deems necessary.
3.30. Bidders will be required to respond within 5 working days during the sourcing of specific RFQ.
3.31. Orders will be placed as and when a specific RFQ has been finalized.
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
4 3.32. The Department will conduct quality assurance on items delivered by the service provider/
supplier and unsatisfactory work/supplies will be referred to the service provider/ supplier for ratification before payment is authorized.
3.33. All prices shall be quoted in South African currency inclusive of VAT.
3.34. The DALRRD will provide accreditation letter(s) to all successful Bidders.
3.35. The Department reserves right to terminate the service if there is clear evidence of none performance/ non delivery.
3.36. The DALRRD reserves the right not to accredit any bidder.
3.37. No material or information derived from the provision of the services under the bid may be used for any purposes other than those of the DALRRD, except where authorised by the DALRRD in writing to do so.
3.38. All deliveries must take place from Monday to Friday between 07h30 and 15h30.
3.39. Bidders are required to indicate the Provinces they wish to be accredited for as per Annexure
‘A’ attached.
4. MANDATORY REQUIREMENTS
4.1 Failure to submit/attach the following requirements will disqualify the proposal of the service provider:
4.1.1 Compliance with all Tax Clearance requirements: Attach Valid Tax Clearance Certificate/
Compliance Tax Status Pin, Central Supplier Database Number, where consortium/joint ventures/ sub-contractor are involved, each party to the association must submit separate Tax Clearance requirements.
4.1.2 A resolution authorizing a particular person to sign the bid documents (Full completion and signing of LA 1.6 or resolution on company letter head).
5. SPECIFICATIONS/SCOPE OF WORK
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
5 The accredited service providers will be required to supply, deliver and off-load the following items as and when required or specific orders are placed.
ITEM NO
(Description): Unit of
measurement DAIRY CATTLE
Commercial breed (e.g. Jersey, Friesland/Holstein, Ayrshire, shorthorn etc) 1. Heifers:
1.1 Heifer Jersey, 22 – 24 months old 1
1.2 Heifer Fries land 22 – 24 months old 1
1.3 Heifer Ayrshire 22 – 24 months old 1
1.4 Heifer Shorthorn 22 – 24 months old 1
2 Lactating Cow
2.1 Lactating Cow Jersey ( 36-48) months 1
2.2 Lactating Cow fries land ( 36-48) months 1
2.3 Lactating Cow Ayrshire ( 36-48) months 1
2.4 Lactating Cow shorthorn ( 36-48) months 1
3. Stud registered Dairy Bulls
3.1 Stud registered Dairy Bulls Jersey ( 36-48) months 1 3.2 Stud registered Dairy Bulls fries land ( 36-48) months 1 3.3 Stud registered Dairy Bulls Ayshire ( 36-48) months 1 3.4 Stud registered Dairy Bulls Shorthorn ( 36-48) months 1 4. Cattle Feed, Medication And Licks
4.1 Salt block 50kg
4.2 Bailed Fodder (From Planted Pastures) 20kg
4.3 Lucerne Grade A (Bailed or blocked) 20kg
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
6
4.4 Dairy Calf Starter 18 or equivalent 50 kg
4.5 Complete Dairy Calf 16 or equivalent 50 kg
4.6 Complete Dairy Calf 18 or equivalent 50 kg
4.7 Pasturelak 12 (Lactating Cows) or equivalent 50 kg 4.8 Pasturelak 15 (Lactating Cows) or equivalent 50 kg
4.9 Ultralak 15 (Lactating Cows) or equivalent 50 kg
4.10 Ultralak 17 (Lactating Cows) or equivalent 50kg
5. Antibiotics
5.1 Ultratet G0296 (Act 36/1947) or equivalent 100 ml
5.2 Ecosulf L.A. G3037 (Act 36/1947) or equivalent 100 ml 5.3 Sulphamezathine 16% G0802 (Act 36/1947) or equivalent 100 ml 5.4 Dispolac Dry Cow G0797 (Act 36/1947) or equivalent 12 x 10 g 5.5 Dispolac RX4B G0796 (Act 36/1947) or equivalent 20 x 10 g 5.6 Eco After Birth Pesaries G3115 (Act 36/1947) or equivalent 1 x 6 5.7 Eco After Birth Pesaries G3115 (Act 36/1947) or equivalent 1 x10 6 External and Internal Parasites Remedies
6.1 Ecomectin 1% G2275 (Act 36/1947) or equivalent 20ML 6.2 Ecomectin 1% G2275 (Act 36/1947) or equivalent 50ML 6.3 Ecomectin 1% G2275 (Act 36/1947) or equivalent 500ML 6.4 Animec Super G3909 (Act 36/1947) or equivalent 500ML 7 External Parasites
7.1 Eraditick Ultra G3976 (Act 36/1947) or equivalent 5L
7.2 Clout G1447 (Act 36/1947) or equivalent 1 L
7.3 Coopers Redline G3445 (Act 36/1947) or equivalent 1 L 7.4 Coopers Supadip G3349 (Act 36/1947) or equivalent 1L 7.5 Coopers Tick Grease G3667 (Act 36/1947) or equivalent 4kg 7.6 Decaspot 0.5% G3433 (Act 36/1947) or equivalent 1L
7.7 Decatix 3 G1348 (Act 36/1947) or equivalent 1L
7.8 Ecobash G3382 (Act 36/1947) or equivalent 1L
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
7 7.9 Triatix 125 G3189 (Act 36/1947) or equivalent 1L
7.10 Triatix 500 LS G3496 (Act 36/1947) or equivalent 5L 7.11 Triatix Cattle Pour-ON G3444 (Act 36/1947) or equivalent 1L 7.12 Triatix Plus Pour-ON G3434 (Act 36/1947) or equivalent 1L 7.13 Eraditick Ultra G3976 (Act 36/1947) or equivalent 1L 8. Internal Parasites
8.1 Closeco 7.5% G3440 (Act 36/1947) or equivalent 500ML
8.2 Ecofluke G3383 (Act 36/1947) or equivalent 1L
8.3 Ecomintic 50 G2000 (Act 36/1947) or equivalent 1L 8.4 Ecotel 2.5% G3162 (Act 36/1947) or equivalent 1L
8.5 Eradiworm G3411 (Act 36/1947) or equivalent 1L
8.6 Tramisol G0805 (Act 36/1947) or equivalent 1L
8.7 Tramisol Plus G1830 (Act 36/1947) or equivalent 1L 8.8 Tramisol Concentrate G0806 (Act 36/1947) or equivalent 500ML
8.9 Tramizan G0809 (Act 36/1947) or equivalent 1L
9. Wound Treatment Remedies
9.1 Futaspray G2715 (Act 36/1947) or equivalent 400ML
9.2 Expel Wound Spray G3245 (Act 36/1947) or equivalent 300ML 9.3 Coopers Expel G3245 (Act 36/1947) or equivalent 1L 10. Vitamins and Minerals
10.1 Bovimin V24721 (Act 36/1947) or equivalent 1L
10.2 Dairymin V24723 (Act 36/1947) or equivalent 5L
10.3 Electroguard V24724 (Act 36/1947) or equivalent 1L
10.4 Vit-Aid G0678 (Act 36/1947) or equivalent 100ML
11. SUPPLEMENTS AND VITAMINS
11.1 Kimtrafos 6 Grandé or equivalent 50 kg
11.2 Kimtrafos 12 Grandé or equivalent 50 kg
11.3 PhosSure 6 or equivalent 50 kg
11.4 PhosSure 12 or equivalent 50 kg
11.5 PhosPro 17 or equivalent 50 kg
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
8
11.6 Kynofos 18 Grandé or equivalent 50 kg
11.7 Kynofos 21 or equivalent 50 kg
11.8 Kalori 3000 or equivalent 50 kg
11.9 Feed Grade Sulphur or equivalent 50 kg
11.10 Feed Grade Urea or equivalent 50 kg
11.11 Summerphos P9 or equivalent 25kg
11.12 Ruminant Block or equivalent 25 kg
12. Vaccines:
12.1 Rift Valley fever(inactivated)RVF (live vaccine) OR Clone 13 100ml
12.2 Paratyphoid (live or inactivated vaccine) 100ml
12.3 Heartwater blood (endemic areas) 100ml
12.4 Contagious abortion S19 100ml
12.5 Gall sickness endemic areas 100ml
12.6 Botulism/ Blackquarter OR Botulism/ Gasgangrene OR Doublesure
100ml
12.7 Anthrax 100ml
12.8 Botulism/ Blackquarter OR Botulism/ Gasgangrene OR Doublesure 100ml
12.9 Lumpy-skin disease 100ml
12.10 B.Phemeral 100ml
12.11 Three-day stiff sickness 100ml
6. DELIVERY AND PAYMENT CONDITIONS AFTER THE APPOINTMENT OR RFQ HAS BEEN MADE
6.1 The DALRRD Project Manager(s) will communicate with the appointed service provider(s) the exact location, time and date of delivery of the required items, when specific RFQ’s are being sourced.
6.2 Payment will be made in accordance with the proportion of the work completed (delivery note), and upon acceptance by the Department in accordance with the contract and work completed.
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
9 6.3 Payment will be effected within 30 days after the Department has received a valid, detailed invoice from the appointed service provider(s); provided they met all other contract conditions.
6.4 Appointed service providers should note that Provincial Supply Chain offices will be responsible for generating order(s) as well as the payment(s) thereof.
7. EVALUATION CRITERIA
This bid shall be evaluated in one stage which will be on functionality only.
7.1 Evaluation of Functionality
The evaluation of the functionality will be scored individually by members of the Bid Evaluation Committee in accordance with the below functionality criteria and values. The applicable values that will be utilized when scoring each criteria range from 1=poor, 2=average, 3=good, 4=very good and 5= excellent.
NB: Only bidders who attain a minimum of 60 (sixty) points on functionality will be accredited to the panel. Service Providers who will score less than sixty (60) out of hundred (100) points for functionality will automatically be disqualified.
Evaluation Criteria Application Weights
Experience of the Service Provider
Service provider’s demonstration on experience in supply and delivery of Dairy Cattle production inputs (livestock, feed and medication) (or combination).
The service provider must have successfully delivered a minimum of 3 of the above items/projects (Provide at least minimum of 3 completion certificates/reference letters confirming previous successful delivery and should be in client`s letterhead and duly signed, company name, client`s contact person and his/her position, contact
50
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
10 details, project description).
❖ One or no completion certificate/ reference letters duly signed
— Poor (1)
❖ Two completion certificates/ reference letters duly signed. — Average (2)
❖ Three completion certificates/ reference letters duly signed - Good (3)
❖ Four completion certificates/ reference letters duly signed — Very Good (4)
❖ Five and more completion certificates/ reference letters duly signed —Excellent (5)
Methodology / Approach
Proposed methodology/Project approach for training programme.
Quality of work plan Project Schedule/ Plan
Project deliverables linked to the phases of the project
❖ Proposed approach does not outline the requirements as specified in the ToR. —Poor (1)
❖ Proposed approach inadequately and poorly addresses requirements in the ToR. —Average (2)
❖ Proposed approach adequately specified all requirements in the ToR and is acceptable for implementation–Good (3)
❖ Proposed approach specifies the way the project will be delivered and indicate additional value adds. —Very Good (4)
❖ Proposed approach exceptionally specifies the way the project will be delivered and indicate additional value adds. — Excellent (5)
40
Locality (Physical presence in a province)
Bidders to demonstrate Provincial Footprint within the targeted province (their physical presence of company operation within a province):
Suppliers must have a fully capacitated and operational outlet(s)/ shop(s)/ operational office within the Province or District. The following documentation
10
TERMS OF REFERENCE FOR APPOINTMENT OF A PANEL OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOAD DAIRY CATTLE PRODUCTION INPUTS (LIVESTOCK, FEED AND MEDICATION) FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT FOR A PERIOD OF 36 MONTHS AS AND WHEN REQUIRED.
11 must be submitted as evidence or acceptable
arrangements to confirm physical presence within the Province or District:
➢ Municipal bill of the outlet(s)/ shop(s)/
operational office not older than 6 months or;
➢ Valid Permission to Occupy (PTO) or;
➢ Valid lease agreement if renting the outlet(s)/
shop(s)/ operational office
.
(i) No attachment at all for either of the required evidence above: Score - Poor 1
(ii) Attachments of either of the required evidence required above: Score - Good 3
TOTAL POINTS FOR FUNCTIONALITY MUST ADD TO 100 100
9. CONTACT DETAILS
Technical enquiries:
Mr Lulama Zantsi Tel: 012 319 8471/ 2
Email: [email protected]
Mr Molatelo Mamadi Tel: 012 319 6736
Email: [email protected] Dr Baldwin Nengovhela
Tel: 012 312 8692/ 071 6870901 Email: [email protected]
Mr Makala Ngaka
Tel: 018 462 9045/ 079 515 0080 Email: [email protected] BIDS
Mr Pfarelo Makhado