SBD 8 CERTIFICATION
8. TENDERS WILL BE EVALUATED IN TERMS OF THE EVALUATION CRITERIA STIPULATED BELOW
Evaluation for mandatory criteria Evaluation in terms of Functionality
Evaluation in terms of 80/20 preference point system as prescribed in the Preferential Procurement Regulations 2017.
8.1 MANDATORY REQUIREMENTS
Tenders will only be considered for acceptance if (i.e., will only be regarded as responsive) if:
a) Bidders must provide a certified Internet Service Provider (ISP) License Certificate as provided for in terms of the ICASA regulations.
b) The bidder must demonstrate certification as a reseller by the Original Equipment Manufacturer (OEM). Proof of certification must be provided.
c) The Project Lead must also be certified by the Original Equipment Manufacturer (OEM)/ Original Software Manufacturer (OSM) as an implementer. Proof of certification must be provided.
d) Tax Requirements:
• Bidders must ensure compliance with their tax obligations.
• Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status.
• Application for tax compliance status (TCS) or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.sars.gov.za.
• Bidders may also submit a printed TCS together with the bid.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, INSTALL, CONFIGURE AND MAINTAIN AN INTERNET CONNECTIVITY SERVICES TO THE OFFICE OF THE VALUER-GENERAL FOR A PERIOD OF 36 MONTHS
Page 6 of 12
• In bids where consortia / joint ventures / sub-contractors are involved;
each party must submit a separate proof of TCS / pin / CSD number.
• Where no TCS is available but the bidder is registered on the central supplier database (CSD), a CSD number must be provided.
e) Attach a resolution letter authorizing a particular person to sign the bid documents.
f) The pricing schedule forms part of the Terms of Reference and must be fully completed
Note: Any tenderer not complying with the above-mentioned stipulations will be regarded as non-responsive and will therefore not be considered for further evaluation.
8.2 EVALUATION IN TERMS OF FUNCTIONALITY
8.2.1 Only bidders who have complied with mandatory requirements will be evaluated for functionality. Bidders must, as part of their bid documents, submit supportive documentation for all functional requirements as indicated hereunder.
8.2.2 The Bid Evaluation Committee (BEC) responsible for scoring the respective bids will evaluate and score all bids based on their submissions and the information provided.
8.2.3 The value scored for each criterion will be multiplied with the specified weighting for the relevant criterion to obtain the marks scored for each criterion.
These marks will be added and expressed as a fraction of the best possible score for all criteria.
8.2.4 Functionality will be evaluated on the basis of the supporting documentation supplied by the bidders in accordance with the below functionality criteria and values.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, INSTALL, CONFIGURE AND MAINTAIN AN INTERNET CONNECTIVITY SERVICES TO THE OFFICE OF THE VALUER-GENERAL FOR A PERIOD OF 36 MONTHS
Page 7 of 12 The applicable values that will be utilized when scoring each criterion ranges from:
1 being Poor, 2 = Average 3 = Good, 4 = Very Good & 5 = Excellent EVALUATION
CRITERIA
GUIDELINES FOR CRITERIA APPLICATION WEIGHT ABILITY AND
CAPABILITY
Company experience: Experience of the firm in Internet connectivity provision (proof of current Contracts or reference letter of the previous Projects under the client-company letter head must be attached E.g., Purchase order, Appointment Letter, Completion certificate etc.)
35
Project Leader to be utilized in the execution of the contract (specialist skills and experience in the provision and maintenance of internet connectivity) – please attach (Specialist) CVs with skill(s)/ experience/ qualification(s) for internet connectivity provision and maintenance.
20
Flexibility in customer service in terms of turnaround times with regard to solving problems which may arise during the execution of the contract i.e., contingency plan.
15
METHODOLOGY Bidders should provide comprehensive project execution plan covering the entire scope of work including maintenance and support plan as well as proposed work schedule, duty sheet/ work plan with clear deliverables and timeframes for each task to be completed.
30
TOTAL POINTS ON FUNCTIONALITY MUST ADD TO 100 100
Scoring Criterion
1 Poor 2 Average 3 Good 4 Very Good 5 Excellent
Company Experience
1 similar project managing or successfully
managed in the last five years
2 similar projects managing or
successfully managed In the last five years
3 similar projects managing or successfully
managed in the last five years
4 similar projects managing or successfully
managed in the last five years
Over 4 similar projects managing or successfully managed in the last five years
Project Leader 0 to 1 year of similar experience for the specialist resource
Over 1 to 2 years of similar experience for the specialist resource
Over 2 to 3 years of similar experience specialist resource
Over 3 to 4 years of similar experience resource specialist
Over 4 years of similar experience for the specialist resource.
Flexibility in Customer Service
No Plan or irrelevant Plan that only
addresses turnaround time over 8 hours.
Plan indicating turnaround time of 8 hours
Plan indicating turnaround time of less than 8 hours
Plan indicating turnaround time of less than 8 hours and any other interventions.
Methodology No Plan or irrelevant plan
Plan that only
addresses the scope of work.
Plan indicating scope of work, proposed work schedule/ duty sheet to be provided.
Plan indicating scope of work, proposed work schedule/ duty sheet/ work plan to be provided with clear deliverables.
Detailed Plan indicating scope of work, proposed work schedule/ duty sheet/ work plan to be provided with clear deliverables and timeframes for each task to be completed
The Bids that fail to achieve a minimum of 60 points out of 100 points for functionality will be disqualified. This means that such bids will not be evaluated on the second stage (Preference Points System).
8.3 EVALUATION IN TERMS OF 80/20 PREFERENCE POINT SYSTEM
Only bids that achieve the minimum qualifying score of 60 for functionality will be evaluated further in accordance with the 80/20 preference point systems as prescribed in Preferential Procurement Regulations 2017.
8.3.1 APPLICATION OF 80/20 PREFERENCE POINT SYSTEM
a) The 80/20 preference point system is applicable to this tender with a Rand value equal to, or above R30 000 and up to a Rand value of R50 million (all applicable taxes included).
b) Tenderers are required to submit proof of B-BBEE Status Level of contributor. Proof includes valid B-BBEE Status Level Verification Certificates together with their tenders to substantiate their B-BBEE rating claims with the exception of EMEs and QSEs who are required to submit Sworn affidavit signed by the EME representative and attested by a Commissioner of oaths or B-BBEE certificate issued by the Companies and Intellectual Property Commission.
c) A consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level Verification Certificate for every separate tender. Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together with their tenders.
d) Tenderers who do not submit B-BBEE Status Level Verification Certificates or who are non-compliant contributors to B-BBEE do not qualify for preference points for B-BBEE but will not be disqualified from the tendering process
8.3.2 Calculation of points for B-BBEE status level of contribution
In terms of Regulation 6 (2) of the Preferential Procurement Regulations 2017, preference points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:
B-BBEE Status Level of Contributor Number of Points
1 20
2 18
3 14
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0
8.3.3 Calculation of total points scored for price and B-BBEE status level of contributor
The points scored for price must be added to the points scored for B-BBEE status level of contributor to obtain the bidder’s total points scored out of 100.
8.3.4 CRITERIA FOR BREAKING DEADLOCK IN SCORING
a) In the event that two or more tenderers have scored equal total points, the successful tenderer must be the one that scored the highest points for B- BBEE.
b) If two or more tenderers have equal points, including equal preference points for B-BBEE, the successful tenderer must be the one scoring the highest score for functionality, if functionality is part of the evaluation process.
c) In the event that two or more tenderers are equal in all respects, the award must be decided by the drawing of lots.