We will achieve our vision by
1.10. IDP AND BUDGET PROCESS
1.10.2. The roles and responsibilities in the IDP process
STAKEHOLDERS ROLES & RESPONSIBILITIES
Council AS the ultimate political decision-making body of the municipality, council must consider, adopt and approve the IDP.
Executive Mayor (Together with Mayoral Committee)
• Manage the drafting of the IDP.
• Assign the responsibility in this regard to the municipal manager.
• Submit the draft plan to municipal council for adoption.
STAKEHOLDERS ROLES & RESPONSIBILITIES
• Submit final IDP and Budget to Council for adoption.
Municipal Manager
The Municipal Manager is responsible and accountable for implementation of the municipality’s IDP and the monitoring of progress with the implementation plan, responsible for advocating the IDP process and nominates persons in charge of different roles.
IDP/PMS Section
The IDP/PMS section reports to the Director Corporate & Strategic Services, and is required to manage and co-ordinate the IDP review process, ensure IDP/Budget integration, the roll out of the Performance management system and monitor the implementation of the IDP, including:
• Preparing the Process Plan for the development of the IDP;
• Day to day management of the IDP process;
• Ensure involvement of different role-players;
• Adjustments of the IDP in accordance with the MEC’s proposals are made
• Respond to comments and queries;
• Ensure that the IDP is vertically and horizontally aligned;
• Ensure proper documentation of the IDP;
• Submit the reviewed IDP to the relevant authorities.
Budget Steering Committee
The Budget Steering Committee is responsible for recommending the budget as well as any other budget related issues such as changes in internally funded projects, prior to approval by council.
This Committee is chaired by the Executive Mayor, with chairpersons of portfolio committees and all section 57 managers as members.
Ward Committees
Ward Committees are a major link between the municipality and the residents. As such their role is to:
• Ensure communities understand the purpose of the IDP, Budget and Performance management processes.
• Assist the municipality in prioritizing the ward specific needs
• Facilitate public consultation and participation within their wards
• Provide feedback to their communities on the adopted IDP and Budget.
Table 27: Roles & Responsibilities 1.10.3. The IDP process (amended)
The Integrated Development Process Plan indicates that public participation has to be held during the IDP review, alignment process, activities and role players. The municipality had a door to door campaign during October 2016 in order to solicit meaningful inputs from the community for the Five Year IDP. The campaign was a huge success. 2999 Households were surveyed across the Cederberg area which result in a 10% sampling relates to 29 990 people.
Below is a summary of the IDP and Budget Process:
Below is a summary of activities in terms of the IDP process that were followed during the 2017/18 financial year in preparation of the 2017-2022 (five year) IDP review:
Time Schedule for IDP Review Process 2018/19
No Activity/Task Responsible
Official
Target Dates IDP/Public
Participation Budget PMS July 2017
1
Make public the targets and indicators as set out in the SDBIP (no later than 14 days after the approval of the SDBIP) and submit to National & Provincial Treasury (no later than 10 days after the approval of the SDBIP)
IDP/PMS 10/07/2017
2
Submit monthly report on the budget for period ending 30 June 2017 within 10
working days to the Executive Mayor Manager Budget 14/07/2017
3 Submit Draft IDP/BUDGET Process
Plan/Time Schedule to Council IDP 30/07/2018
August 2017 4 Advertise Draft IDP/BUDGET Process
Plan/Time Schedule for Public Comments IDP 05/08/2017 5 2016/2017 4th Quarter Performance Report
tabled to Council IDP/PMS 30/08/2017
Time Schedule for IDP Review Process 2018/19
No Activity/Task Responsible
Official
Target Dates IDP/Public
Participation Budget PMS 6
Submit monthly report on the budget for period ending 31 July 2017 within 10 working days to the Executive Mayor
Manager Budget 15/08/2017
7 IDP/Budget Process Plan approved by
Council IDP/PMS 30/08/2017
8 Table Annual Performance Report and
Annual Financial Statements to Council IDP/PMS 30/08/2017
9
Submit the Annual Performance Report and Annual Financial Statements to the Auditor- General
IDP/PMS
CFO 31/08/2017
September 2017 10 Advertise IDP/BUDGET Process Plan/Time
Schedule on website/local newspaper/notice boards
IDP/PMS 07/09/2017 11 Provincial IDP Managers Forum IDP/PMS 07&08/09/2017 12
Submit monthly report on the budget for period ending 31 August 2017 within 10
working days to the Executive Mayor Manager Budget 14/09/2017
October 2017 13 Submit 1st Quarter Performance Report to
Council IDP/PMS 24/10/2017
14 IDP Meeting with Ward Committees IDP/PMS 31/10/2017 15 IDP Indaba 1 (Joint Planning Initiative) Municipal
Manager 31/10/2017 16 Submit monthly report on the budget for
period ending 30 September 2017 within 10 working days to the Executive Mayor
Manager Budget 14/10/2017
November 2017 17
Submit monthly report on the budget for period ending 31 October 2017 within 10
working days to the Executive Mayor Manager Budget 14/11/2017
December 2017
18 Provincial IDP Managers Forum IDP/PMS 7-8/12/2017
19 Submit monthly report on the budget for period ending 30 November 2018 within 10 working days to the Executive Mayor
Manager Budget 14/12/2017
January 2018 20 Submit monthly report on the budget for
period ending 31 December 2017 within 10 working days to the Executive Mayor
Manager Budget 15/01/2018
21 Submit Mid-Year Budget & Performance Assessment Report to Executive Mayor (Section 72)
IDP/PMS 25/01/2018
Time Schedule for IDP Review Process 2018/19
No Activity/Task Responsible
Official
Target Dates IDP/Public
Participation Budget PMS 22
Submit Mid-Year Budget & Performance Assessment Report to Executive Mayor (Section 71)
CFO 22/01/2018
23 Submit 2nd Quarter Performance Report to
Council IDP/PMS 31/01/2018
24 Table Draft Annual Report 2016/2017 to Council
Municipal
Manager 31/01/2018
25 Submit Mid-Year Budget and Performance Report to Council
IDP/PMS
CFO 31/01/2018
26
Submit Mid-Year Budget and Performance Report to Provincial Treasury, National Treasury and Department of Local Government
Municipal
Manager 31/01/2018
February 2018 27 Make Public the Annual Report for public
comment IDP/PMS 07/02/2018
28 Make Public the Mid-Year Budget and Performance Report
Municipal
Manager 07/02/2018
29
Submit monthly report on the budget for period ending 31 January 2018 within 10
working days to the Executive Mayor Manager Budget 14/02/2018
30 IDP Indaba 2 Municipal
Manager 28/02/2018 31
Council considers and adopts 2017/2018 Adjustment Budget and potential revised 2017/2018 SDBIP
Municipal
Manager 27/02/2018 27/02/2018
March 2018
32
Advertise the approved 2017/2018
Adjustments Budget and submit budget and B Schedules to National Treasury and Provincial Treasury as required per legislation (within 10 working days)
Manager Budget 07/03/2018
33 Provincial IDP Managers Forum IDP/PMS 01-2/03/2018
34 Submit monthly report on the budget for period ending 28 February 2018 within 10 working days to the Executive Mayor
Manager Budget 14/03/2018
35 Budget Steering Committee Meeting CFO 22/03/2018
36 Table Draft IDP / BUDGET/ SDBIP to Council Municipal
Manager 29/03/2018 29/03/2018 29/03/2018 37 Table Oversight Report to Council Municipal
Manager 29/03/2018
April 2018 38 Submit the draft IDP, SDBIP and budget to
Department of Local Government, National and Provincial Treasury
IDP/PMS
CFO 05/04/2018 05/04/2018 05/04/2018
Time Schedule for IDP Review Process 2018/19
No Activity/Task Responsible
Official
Target Dates IDP/Public
Participation Budget PMS
39
Advertise the Draft IDP, SDBIP, budget and other required documents and provide at least 21 days for public comments and submissions
IDP/PMS
CFO 06/04/2018 06/04/2018 06/04/2018
40 Make public the Oversight Report within 7
days of its adoption (MFMA-Sec129) IDP/PMS 06/04/2018
41
Submit the Annual Report and Oversight Report to the provincial legislature as per
circular (MFMA-Sec 132) IDP/PMS 06/04/2018
42 Submit monthly report on the budget for period ending 31 March 2018 within 10 working days to the Executive Mayor
Manager Budget 13/04/2018
43 Community Road Shows to consult the Draft IDP, SDBIP and Budget
IDP/PMS CFO
12/04/2018 –
30/04/2018 12/04/2018 –
30/04/2018 12/04/2018 – 30/04/2018 44 Submit 3rd Quarter Performance Report to
Mayco IDP/PMS 19/04/2018
45 LG MTEC 3 IDP and Budget Assessments by Provincial Treasury and Department of LG
Municipal
Manager 31/04/2018 31/04/2018 May 2018
46 Submit monthly report on the budget for period ending 30 April 2018 within 10 working days to the Executive Mayor
Manager Budget 14/05/2018
47 Budget Steering Committee Meeting CFO 24/05/2018
48
MAYCO meeting to improve the Revised IDP and Budget (at least 30 Days before the start of the budget year)
Municipal
Manager 17/05/2018 17/05/2018 49 Submit 3rd Quarter Performance Report to
Council IDP/PMS 31/05/2018
50
Council to adopt Revised IDP and the budget
(at least 30 days before the start of the budget year)
Municipal
Manager 31/05/2018 June 2018
51 Provincial IDP Managers Forum IDP/PMS 07&08/06/2018 52
Place the IDP, multi-year budget, all budget-related documents and all budget- related policies on the website
IDP/PMS
CFO 08/06/2018 08/06/2018
53
Submit approved budget to National and Provincial Treasuries (both printed and
electronic formats) CFO 08/06/2018 08/06/2018
54
Give notice to the public of the adoption of the IDP (within 14 days of the adoption of the plan) and budget (within 10 working days)
IDP/PMS
CFO 08/06/2018 08/06/2018
Time Schedule for IDP Review Process 2018/19
No Activity/Task Responsible
Official
Target Dates IDP/Public
Participation Budget PMS 55
Submit to the Executive Mayor the SDBIP for the budget year (no later than 14 days after the approval of an annual budget)
Municipal
Manager 14/06/2018
56
Submit monthly report on the budget for period ending 31 May 2018 within 10 working days to the Executive Mayor
Manager Budget 14/06/2018
57
Executive Mayor takes all reasonable steps to ensure that the SDBIP is approved (within 28 days after approval of the budget)
Municipal
Manager 28/06/2018
July 2018
58
Make public the projections, targets and indicators as set out in the SDBIP (no later than 14 days after the approval of the SDBIP) and submit to National and Provincial Treasuries (no later than 10 working days after the approval of the SDBIP)
IDP/PMS 12/07/2018
Table 28: IDP Process
CHAPTER 2
This chapter provides an overview of the situational analysis and statistics, more detailed statistics can be found in the Area Plans for each area/town which is attached as Annexure A. The chapter also indicate the developmental challenges Cederberg Municipality are facing such as poverty, unemployment, service backlogs etc. This is crucial as it provides the municipality and its social partners with deep insight into the local socio-economic trends.
CEDERBERG AT A GLANCE