FINAL 2019/2020 ANNUAL REPORT - MFMA

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FINAL 2019/2020 ANNUAL REPORT

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TABLE OF CONTENT

LEGISLATIVE

BACKGROUND 3

LEGAL FRAMEWORK 3

COMPONENT A: MAYOR’S FOREWORD 4

1.1MUNICIPAL MANAGERS’ OVERVIEW

6

1.2Municipal Background Population Statics 6

Municipal Demographic Information 2001 Census & 2011Census 7

CHAPTER 2 GOVERNANCE

COMPONENT B:

POLITICAL AND ADMINISTRATIVE GOVERNANCE

9

2.1 POLITICAL STRUCTURE

9

2.2 Executive Committee 10

2.3 Municipal Committees

10

2.4 Traditional Council 11

2.5 Leadership 11

2.6ADMINISTRATIVEGOVERNANCE 2.7 Mthonjaneni Management 12

COMPONENT C: INTERGOVERNMENTAL RELATIONS

3.1 Registry 12

3.2 Reception 12-21

COMPONENT D: PUBLIC ACCOUNTABILITY AND PARTICIPATION

4.1.1 Public Meetings 21

4.1.2 Municipal Rapid Response Task Team 22

4.1.3 Council Support Office ( Pauper Burial) 22-31 4.2 HUMAN RESOURCE MANAGEMENT 31

4.2.1 Staff Establishment 31

4.2.2 Staff Training 31

4.2.3 Staff Bursaries 32

4.2.4 Appointment of New Staff 34

4.2.5 Occupational Health & Safety 37

4.3 Library 43 COMPONENT E:

COMMUNITY & SOCIAL SERVICES

5.1 Disaster, Fire & Rescue 47

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5.2 Sport & Recreation 65

5.3 Special Programs 67

5.4 Youth 70

5.5 Local Economic Development 72

COMPONENT F: FINANCIAL SERVICES 76

6.1 Financial Health Overview 78

6.2 Operating Ratios 78

6.3 Indigent Support (Including Free Basic Services 79

6.4 Revenue Enhancement and Protection Strategies 79

6.5 Municipal Consumer Debt 79 6.6 Current and Planned Borrowings 80

6.7 Municipality’s Credit Rating 80

6.8 Employee Related Costs ( Incl. Councillor Allowance 80

6.9 Supply Chain Management 80

6.10 Financial Performance 80

6.10.1 Operational Expenditure

6.10.2 Revenue Collection

6.10.3 Conditional Grant Received

6.10.4 Capital Budget

COMPONENT G: TECHNICAL & PLANNING SERVICES 83-125

7.1 Waste Management

7.2 Road & Building Maintenance

7.3 Parks

7.4 Rural Road Programme

7.5 Project Management Unit 7.6 Urban Electrical Maintenance

7.7 Fleet Management

7.8Integrated Development Plan & Performance Management System

PREFACE

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LEGISLATIVE PROVISIONS

Section 121 of the Local Government: Municipal Finance Management Act 56 of 2003 (MFMA) stipulates that “

Every municipality and every municipality entity must for each financial year prepare an annual report in accordance with this Chapter. The council of a municipality must within nine months after the end of a financial year deal with the annual report of the municipality and of any municipal entity under the municipality’s sole or shared control in accordance with section 129. The purpose of an annual report is-

• To provide a record of activities of the municipality or municipal entity during the financial year to which the report relates;

• To provide a report on performance against the budget of the municipality or municipal entity for that financial year; and

• To promote accountability to the local community for the decision made throughout the year by the municipality or municipality entity

The annual report of the municipality must include-

• The annual financial statements of the municipality, and in addition, if section 122

(2) applies, consolidated annual financial statements, as submitted to the Auditor General for audit in terms of section 126 (1);

• The Auditor General report in terms of section 126 (3) on those financial statements.

• The annual performance report of the municipality prepared by the municipality in terms of section 46 of the Municipal System Act;

• The Auditor General’s audit report in terms of section 45 (b) of the Municipal Systems Act.

• An assessment by the municipality ‘s accounting officer of any arrears on municipal taxes and service charges;

• An assessment by the municipality’s accounting officer of the municipality’s performance against the measurable performance objectives referred to in section 17 (3) (b) for revenue collection from each revenue sources and for each vote in the municipality’s approved budget for the relevant financial year;

• Particulars of any corrective action taken or to be taken in response to the issues raised in the audit reports referred to in paragraphs (b) and (d)

• Any explanation that maybe necessary to clarify issues that in connection with the financial statements;

• Any information as determined by the municipality;

• Any recommendations of the municipality’s audit committee; and any other information as may be prescribed.

• To provide a report on performance against the budget of the municipality or municipal entity for that financial year; and

• To promote accountability to the local community for the decision made throughout the year by the municipality or municipality entity

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MAYOR’S FORWARD

A the end of the last financial quarter for Municipalities, His Excellency President Cyril Ramaphosa on the 23 March 2020 declared Corona virus pandemic as a National disaster for South Africa which promulgated to the lockdown which commenced on the 26 March 2020.

Lockdown affected all South Africans from National, Provincial, District and Local Level. Mthonjaneni Municipality and all other organs of the state and private businesses were required to close down and everyone was forced to stay at home not unless he/she is an essential services employee. We were at the 3^rd quarter of our 2019/2020 financial year during that time, our plans, budget and service delivery was negatively affected.

At the beginning of June 2020, Our Municipality took a firm decision of hiring a private doctor and lancet laboratories to screen and test all municipal Councillors and employees before they resume working. Results reveal that 19 employees and councillors were tested positive as a result the municipality had to close down and allow all the Department of Health precautionary measures to stop the spreading of corona virus to take place.

Face mask and sanitizers were given to Amakhosi aseNdlunkulu, Pastors of different churches, Melmoth Taxi Association, Mthonjaneni Bus Services, Melmoth Informal Traders and to all ward councillors were given 1000 sanitizers and 1000 face mask to curb the spreading of corona virus. All public Transport vehicles were also disinfected and sanitized to combat the spreading of the virus. Consequently, the number of infection remains low as possible in Mthonjaneni and we managed to limit the number of deaths because of the pandemic.

Despite that, we remain resilient to serve the community of Mthonjaneni and completing our infrastructural projects which were on progress during lock down. We managed to complete and handed over a R3.6 million, Mehlamasha Community Hall in ward 06 and we also constructed Noziphiva Gravel Road in ward 10 which cost R6.8 million. The municipality also completed an Urban Roads Rehabilitation Project (Phase 5 in ward 3) which cost R13.8 Million. This was a multi-year project as it was commenced on the 2018/2019 financial year up until 2019/2020 financial year. All the above projects are now complete and were handed over to the community.

In December 2019, we had a successful Nyusi Volume event in collaboration with UKHOZI FM. Our Nyusi Volume event was divided into 4 days event, we started with a 5km Walk against Women and Children abuse, Staff and Wellness day, Main Event which was a Music Festival and we close with a

Prayer on Sunday. With this event we managed to attract more that 20 000 people to our small town Melomth. Influx of people they spent their money here as a result we have seen a boom in our local economy. The economy of Melmoth B&Bs and other accommodation places in the nearest municipalities were fully booked and the demands for local businesses were high and their stock was sold out. Even the street dwellers they benefited because they were allowed to sell their products to the venue of the event.

Mthonjaneni also assisted last year matriculates with bursaries to register in various universities in South Africa. Six students from all 13 wards in total 79 students were sponsored with bursaries from the municipality. They were given registration fees and municipality also identify employees to communicate direct with universities to monitor the progress of all bursary beneficiaries.

We managed to send our Maidens to eNyokeni kwaNongoma to the Annual Reed Dance Festival. More than 13 buses from all 13 wards were transporting Mthonjaneni Maidens to eNyokeni.

Women’s Month Celebration event also successful and we are very happy for that. We will continue to support women and children especially those who are forming businesses and co-operatives.

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Local Economic Development at the Municipality also supported Mthonjaneni residents who filed request for assistance on their co-operatives. More than 13 co-operatives from all wards of Mthonjaneni were benefitted and they were trained on how to run their business.

CLLR S.B.K. BIYELA HIS WORSHIP THE MAYOR

MUNICIPAL MANAGER’S OVERVIEW

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M t h o n j a n e n i M u n i c i p a l i t y A n n u a l R e p o r t 2 0 1 9 / 2 0 2 0 Page 7 Mthonjaneni Local Municipality has maintained its momentum in realising continued, steady progress over the course of the past few financial years. This has ensured that the municipality is able to effectively achieve its constitutional mandate of delivering quality services to its citizen, as well as to uphold and implement principles of good governance.

The municipality’s progress bears testimony to the community of Mthonjaneni through investment we made on the infrastructure projects. The adverse socioeconomic conditions within which the municipality operates includes high unemployment rates, particularly youth unemployment, high HIV/Aids infection rates and social ills, backlogs in infrastructure especially in relation to access roads within the deepest rural areas and water and sanitation services, and a low revenue generation rate.

As Mthonjaneni Municipality, we have met the targets set out in our Municipal Integrated Development Plan (IDP), organisational scorecard and the Municipal Performance Plan. Our Municipal Performance Plan is linked to the Municipal Service Delivery Budget Implementation Plan (SDBIP). Through our annual public participation process we have engaged with our citizens and took their concerns and suggestions into our plans.

Council has successfully completed all its infrastructure projects for this financial year.

These include construction of various rural and urban roads, early childhood development centres, community halls. The allocation we received through MIG has been used towards the best interest of our people as we ensured that projects that were identified for this financial year are implemented. Here are the lists of Capital Projects we manage to construct in the 2019/2020 financial year:

• Melmoth Urban Roads Ward 3

• Nungwini Gravel Road in ward 1

• Mfule Gravel Road in ward 4

• Manzawayo Gravel Road in ward 5

• Thubalethu RDP electrification

• Noziphiva Gravel Road in ward 10 and

• Mehlamasha Community Hall in ward 6

Our Fire and Emergency Centre and our Traffic Centre continue to offer quality services to our people premised on the Batho Pele Principles.

Council has ensured that all measures of compliance in procurement and HR are adhered to through on-going oversight and due diligence.

As a municipality, we also have a functional Audit Committee through which we hope to obtain an administration of unqualified Audit Opinion. I would like to express my sincere gratitude to the Political leadership and the council of the Municipality and to my staff members who have worked tirelessly to ensure the smooth operation of the Municipality despite working within an often-challenging environment.

I thank you

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1. Demographic Characteristics

Population Statistics and Location / Settlements

The 2019/2020 Mthonjaneni IDP Review makes use of the 2011STATSSA Census data and the 2001 Census information. The municipality acknowledges that Stats SA conducted a Community Survey in 2016 however the ward information has not been released by stats SA and as a result this IDP document does not reflect any ward statistic information.

The 2011 Census Data indicates that the population of the Mthonjaneni Municipality had decreased from 50,382 people in 2001 to 47,818 people in 2011. After the redetermination of municipal boundaries in 2016 and the inclusion of four wards from Ntambanana Municipality the Mthonjaneni municipality now has a total population of 78 883. The 2007 figures indicate a total population of 47,010 which indicates a decline of -6.69% from the 2001 population statistics. When comparing the population growth between 2001 and 2011 a total negative growth rate of -5.25% was experienced.

Table 1: Mthonjaneni Municipality; Key Municipal Demographic Information 2001 Census & 2011 Census

After 2016

redetermination of municipal boundaries.

2011 2007 2001

Total Population 78884 47, 818 47, 010 50, 383

Population Density

Population densities in the Mthonjaneni Local municipality show a decline in density from the western boundary of the municipality to the eastern boundary of the Municipality. The highest densities are found around Ndundulu which has a density of 150 to 200 people per km².

In particular the northern, southern and central area stretching from the western boundary is primarily sparsely populated with a population density of less than 50 people per square kilometre. The north western boundary of the municipality has a density of less than 10 people per km². Please refer to figure 2 for depiction of the above. Based on the STATSA 2011 census, the figure below indicates the population concentrations within the Mthonjaneni Municipality.

Map 1: Population Distribution

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COMPONENT B: POLITICAL AND ADMINISTRATIVE GOVERNANCE

Governance at Mthonjaneni is made up of political and administrative governance. Political governance comprise of elected councillors and council committees. Its role is to play oversight role over administration of the municipality to ensure effective and efficient service delivery. Administrative governance is undertaken through various administrative structures under the leadership of the Municipal Manager.

Corporate Services Section has the following units:

1. Municipal Administration- to manage Corporate Service administration and support services. 2.

Human Resources Services- to provide Human resources services to the municipality 3. Libraries- to library, mobile library and e-library services to local community.

4. Information Technology – to manage the provision of information and communication Technology Services.

5. Public participation and Council Support.

Municipal Administration

Section 121 of the Local Government: Municipal Finance Management Act No 56 of 2003 (MFMA) stipulates that: “Every Municipality and Municipal entity must for each year prepare an annual report in accordance with its guidelines.” The purpose of the annual report is to

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(a) Provide a record of the activities of Mthonjaneni Municipality Council during the financial year

2018/2019,

(b) Provide a report on performance against the budget of the Mthonjaneni Council for the financial year 2018/2019.

(c) Promote accountability to the local community for the decisions made throughout the year by the Municipality.

This annual performance report is prepared in terms of section 45 (b) of the Local Government:

Municipal Systems Act 32 of 2000 (MSA) POLITICAL STRUCTURE EXECUTIVE COMMITTEE

This is a Principal Committee of the Municipal Council established in terms of Section 42 of the Municipal Structures Act 117 of 1998. The Committee guides Council to make decision on Municipal functions and programmes as well as the management of administration.

This committee is comprised of the following members:-Councillors and their political affiliation is as follows:

NO. COMMITTEE CHAIRPERSON MEMBERS 1. Executive Portfolio

Committee

Cllr S.B.K. Biyela Cllr P.E. Ntombela Cllr E.M. Masikane Cllr D.M. Dludla Cllr M.J. Xulu

Cllr N.A. Mbatha –Ex – Officio

Various committees are in place to ensure effective oversight role on council matters

The committees are established in terms of section 79 and 80 of the Local Government Municipal Structures Act No 117 of 1998. These committees include:

NO. COMMITTEE CHAIRPERSON MEMBERS

2. Technical & Planning Services Portfolio

Committee

Cllr. P.E. Ntombela Cllr M.N. Biyela Cllr B.N. Zwane Cllr S.V. Majola

Inkosi S.T. Zulu (Entembeni Tribal Court)

3. Corporate & Community Portfolio Services

Committee

Cllr. E.M. Masikane

Cllr T.E. Mpungose Cllr Z.A. Sibiya Cllr N.P. Shobede Cllr N.N. Nzuza Cllr P.S.M. Mchunu

Inkosi V. Biyela( KwaSanguye Tribal Court) Deceased

4. Finance Portfolio Cllr. S.B.K. Biyela Cllr J. Mlawu Cllr T.F. Zincume Cllr S.V. Majola Cllr H.K.L. Zungu

Cllr M.N. Ndlangamandla

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Inkosi P.C. Biyela(Obuka Tribal Court)

5. Municipal Public Account Committee

Cllr. M.S. Zulu Cllr S.P. Buthelezi Cllr N.N. Nzuza Cllr N.P. Shobede Cllr Z.A. Sibiya Cllr T.F. Zincume

6. Audit & Performance

Committee

Mr K.N. Ngubane Dr T.I. Nzimakwe Dr B.V. Thabethe Mr P.E. Mntambo

Cllr S.B.K. Biyela: His Worship the Mayor Cllr P.E. Ntombela: Hon. Deputy Mayor Cllr M.S. Zulu: MPAC Chairperson 7. Local Labour Forum Mr S. Mhlongo Cllr E.M. Masikane

Cllr N.P. Shobede

Mr P.P. Sibiya (Municipal Manager) Mrs S.F. Mchunu (Director Technical Services) Mr. ZS Mthethwa ( Director Corporate and Community Services)

Mr S.M.J. Ndlovu (Union Representative) Mr L.F. Magwaza (Shop steward)

Ms L.K. Makhiwane (Union Representative) Mr J.N. Magwaza (Union Representative)

2.2 COUNCIL

Mthonjaneni is a small municipality situated in the north coast of KZN). Mthonjaneni Municipality (KZ 285) is one of the five local municipalities that make up King Cetshwayo District Municipality (KCDM) and consist of 13 wards.

Mthonjaneni municipality has 25 Councillors, with 15 from Inkatha Freedom Party (IFP), 9 from African National Congress (ANC) and one from Econominc Freedom Fighters (EFF).

TRADITIONAL COUNCIL & LEADERSHIP

NAME TRADITIONAL AUTHORITY

iNkosi P.C. Biyela Obuka Traditional Council

iNkosi S.T. Zulu Ethembeni Traditional Council

NO. NAME OF THE COUNCILOR POLITICAL PARTY POSITION

1. Cllr S.B.K. Biyela Inkatha Freedom Party His Worship The Mayor 2. Cllr P.E. Ntombela Inkatha Freedom Party Hon. Deputy Mayor (Ward 4) 3. Cllr N.A. Mbatha Inkatha Freedom Party Hon. Speaker

4. Cllr M.N. Biyela Inkatha Freedom Party Ward 01 Councilor 5. Cllr E.M. Masikane Inkatha Freedom Party Ward 02 Councilor 6. Cllr Z.M. Ndlovu Inkatha Freedom Party Ward 03 Councilor 7. Cllr Z.A. Sibiya Inkatha Freedom Party Ward 05 Councilor 8. Cllr M.S. Zulu Inkatha Freedom Party Ward 06 Councilor 9. Cllr T.P. Ngema Inkatha Freedom Party Ward 07 Councilor

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10. Cllr M.V. Mchunu African National Congress Ward 08 Councilor

11. Cllr T.F. Zincume Inkatha Freedom Party Ward 09 Councilor

12. Cllr J. Mlawu Inkatha Freedom Party Ward 10 Councilor

13. Cllr D.F. Xulu Inkatha Freedom Party Ward 11 Councilor

14. Cllr B.N. Zwane Inkatha Freedom Party Ward 12 Councilor

15. Cllr T.E. Mpungose Inkatha Freedom Party Ward 13 Councilor

16. Cllr N.P. Shobede Inkatha Freedom Party PR Councilor

17. Cllr D.M. Dludla African National Congress PR Councilor 18. Cllr P.S.M Mchunu African National Congress PR Councilor 19. Cllr B.M.T. Sibiya African National Congress PR Councilor 20. Cllr S.P. Buthelezi African National Congress PR Councilor 21. Cllr M.N. Ndlangamandla African National Congress PR Councilor

22. Cllr M.J. Xulu African National Congress PR Councilor

23. Cllr H.K.L. Zungu African National Congress PR Councilor 24. Cllr N.N. Nzuza African National Congress PR Councilor 25. Cllr S.V. Majola Economic Freedom Fighters PR Councilor

ADMINISTRATIVE GOVERNANCE

The administrative section has four Directorates: Financial Services Department, Corporate & Community Services and Technical & Planning Services.

NAME POSITION DEPARTMENT

Mr P.P. Sibiya Municipal Manager Office of the

Municipal Manager Mr N.M. Myeni Chief Financial Officer Financial Services

Mr Z.S. Mthethwa Director Corporate &

Community Services

Corporate & Community Services

Mrs S.F. Mchunu Director Technical & Planning Services

Technical & Planning Services

INTERGOVERNMMENTAL RELATIONS REGISTRY

The registry office works as the hearth of the Municipality which makes it become it’s one of the important pillar. The information is being received, recorded and kept in the office for easily tracking and future use purpose.

The office also has a duty to compile a report for the total number of Files opened. The last update report was on the month of October with total number of 1641 opened files.

RECEPTION OFFICE

The office is responsible for one of the crucial municipal services that generates revenue through hiring of municipal facilities.

Below are the bookings of Municipal facilities (halls, board rooms and P-Centers):

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01 - 31 JULY 2019 HALL HIRE 2019/2020

BOOKED BY FEE

VENUE RECEIPT NO BOOKED DATE HIRE

NUPSAW MEETING BOARDROOM INV02695 02/07/2019

R105,00

LUTHERAN CHURCH THUBALETHU HALL INV02696 02/07/2019

R105,00

KHANYI SHANDU (PRESENTATION) BOARDROOM INV02699 02/07/2019

R105,00

JUBILEE FAMILY CHURCH TOWN HALL INV02704 05/07/2019

R315,00

S. B QWABE (CHURCH SERVICE) TOWN HALL INV02707 08/07/2019

R315,00

HOLY TRINITY CHURCH P-CENTRE INV02708 08/07/2019

R318,00

UMTHUNZI WABANGCWELE (CHURCH) THUBA. HALL INV02709 08/07/2019

R315,00

LUTHERAN CHURCH THUBALETHU HALL INV02729 15/07/2019

R105,00

R159,00

JUBILEE FAMILY CHURCH THUBALETHU HALL INV02743 19/07/2019

R105,00

NUPSAW MEETING OLD CHAMBER INV02745 19/07/2019

R105,00

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R265,00

LUTHERAN CHURCH THUBALETHU HALL INV02760 24/07/2019

R105,00

ZULU APOSTOLIC ZION (CHUR) MEETING BOARDROOM INV02758

R105,00

24/07/20219

AYANDA NDLELA WEDDING TOWN HALL INV02759

812,00

24/07/2019 R1 PHUMOSIZINI HIGH SCHOOL SPORTFIELD INV02769

R323,00

29/07/2019 KHANYILE FUNERAL SERVICE TOWN HALL INV02779

100

29/07/2019 R2

HOLY TRINITY CHURCH P-CENTRE INV02788

R106,00

30/07/2019 UBUMBANO BUSINESS FORUM TOWN HALL INV02798

R105,00

31/7/2019

TOTAL R6 973,00

01-31 AUGUST 2019

BOOKED BY VENUE RECEIPT NO BOOKED DATE HIRE FEE

KHANYI SHANDU TOWN HALL INV02803 01/08/2019

R105

R105,00

CLLR M.S ZULU TOWN HALL INV02808 05/08/2019

R105,00

R106,00

NATU TOWN HALL INV02821 07/08/2019

R315,00

R105,00

UNKOWN INV02831 08/08/2019

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R105,00

ZEBS BOARDROOM INV02834 08/08/2019

R100,00

THANDAZA PARK INV02835 08/08/2019

R315,00

R105,00

JABU TOWN HALL INV02839 12/08/2019

R315,00

R265,00

ESIPHAMBANWENI CHURCH IN ZION THUBALETHU HALL INV02852 16/082019

R315,00

R317,00

R315,00

ARTS AND CULTURE SCHOOLS THUBALETHU HALL INV02862 21/08/2019

R630,00

MABASO SIYANDA 100,00

INDOOR SPORT INV02864 21/08/2019 R2

R420,00

NTEMBENI TRUST BOARDROOM INV02870 23/08/2019

R105,00

R159,00

THE HOUSE OF THE 12 APOSTLES TOWN HALL INV02882 27/08/2019

R630,00

THE HOUSE OF THE 12 APOSTLES BOARDROOM INV02883 27/08/2019

R105,00

AGRICULTURAL SEMINAR TOWN HALL INV02885 28/08/2019

R315,00

IZINTOMBI ZOMHLANGA P-CENTRE INV02887 28/08/2019

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R105,00

LUTHERAN CHURCH THUBALETHU HALL INV02888 28/08/2019

R105,00

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THUBALETHU HALL

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GOD TARBANACLE WORSHIP CENTRE INV02892 29/08/2019

R210,00

01-30 SEPTEMBER 2019

TOTAL R7 877

BOOKED BY VENUE RECEIPT NO BOOKED DATE HIRE

FEESABELO NDEBELE WEDDING TOWN HALL INV02900 02/09/2019 R2 100,00 R2 218,00

NDULI FUNERAL P-CENTRE INV02901 02/09/2019

R159,00

R105,00

NTUTHUKO PRIMARY SCHOOL TOWN HALL INV02909 04/09/2019 R1

890,00

CHEFS BOARDROOM INV02910 04/09/2019

R105,00

MCC CHURCH TOWN HALL INV02912 04/09/2019

R105,00

NGEMA L WEDDING THUBALETHU HALL INV02916 06/09/2019 R2

100,00

THUTHUKANOLWAZI CRECHE PARK INV02917 06/09/2019

R315,00

MR MSIMANGO TOWN HALL INV02920 09/09/2019

R105,00

R315,00

R105,00

PASTOR ZULU TOWN HALL INV02927 10/09/2019

R105,00

MR MAGWAZA TOWN HALL INV02930 11/09/2019

R315,00

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HOLY TRINITY CHURCH THUBALETHU HALL INV02932 11/09/2019

R105,00

UNKOWN N/A INV02937 13/09/2019

R105,00

GODS TABARNACLE THUBALETHU HALL INV02939 16/09/2019

R105,00

HOLY TRINITY CHURCH THUBALETHU HALL INV02944 17/09/2019

R315,00

R105,00

CEBEKHULU'S PARK INV02950 18/09/2019

R315,00

HOUSE OF GLORY FAMILY CHURCH THUBALETHU HALL INV02952 19/09/2019

R105,00

NDULI FUNERAL INDOOR CENTRE INV02958 20/09/2019 R2

100,00

BIYELA KG BOARDROOM INV02965 25/09/2019

R100,00

R106,00

R105,00

ZUNGU FAMILY TOWN HALL INV02959 20/09/2019 R2

100,00

TOTAL R13

595,00

01-31 OCTOBER 2019

BOOKED BY VENUE RECEIPT NO BOOKED DATE

HIRE FEE

JUBILEE FAMILY CHURCH TOWN HALL INV02980 01/10/2019

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THUBALETHU HALL

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R315,00

HOLY TRINITY CHURCH P-CENTRE INV02981 01/10/2019

R150,00

NUPSAWU BOARDROOM INV02984 02/10/2019

R210

MBATHA KHANYISILE BOARDROOM INV02986 02/10/2019

R105,00

THEMBI NGOBESE BOARDROOM INV02998 07/10/2019

R105,00

GOD'S TABARNACLE THUBALETHU HALL INV3003 07/10/2019

R105,00

HOLY TRINITY P-CENTRE NV3004 07/10/2019

R150,00

LUTHERAN CHURCH THUBALETHU HALL iNV3007 08/10/2019

R105,00

NTSHANGASE LONDIWE PARK INV3010 09/10/2019

R315,00

R100,00

MA BIYELA TOWN HALL INV03023 15/09/2019

R315,00

R155,00

R105,00

BABA MSIMANGO TOWN HALL INV03035 18/10/2019

R105,00

BIYELA STANLEY PARK INV03036 18/10/2019

R315,00

ASSEMBLIES OF GOD TOWN HALL INV03038 21/10/219

(20)

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R315,00

HOLY TRINITY P-CENTRE INV03041 21/10/2019

R106,00

R105,00

GOD'S TABARNACLE P-CEN & THUB. INV03044 22/10/2019

R158,00

R315

KHUMALO PHILANI 100,00

TOWN HALL INV03080 25/10/2019 R2

HOLY TRINITY P-CENTRE INV03083 28/10/2019

R371,00

SHOPRITE SPORTFIED INV03086 28/10/2019

R323,00

R420,00

LUTHERAN CHURCH INV03090 29/10/2019

R105,00

NGEMA SAKHILE BOARDROOM INV03095 30/10/2019

R100

TOTAL R7

073,00

01-30 NOVEMBER 2019

HIRE FEE

NTUTHUKO PRIMARY SCHOOL TOWN HALL INV03105 01/11/2019 R1

890,00

JUBILE CHURCH TOWN HALL INV03106 01/11/2019

R315,00

(21)

THUBALETHU HALL

M t h o n j a n e n i M u n i c i p a l i t y A n n u a l R e p o r t 2 0 1 9 / 2 0 2 0 Page 21

NZUZA NZ TOWN HALL INV03110 04/11/2019

R315,00

TUPPERWARE BOARDROOM INV03117 05/11/2019

R100,00

R105,00

GOD'S TABERNACLE CHURCH THUBALETHU HALL INV03183 06/11/2019

R105,00

HOUSE OF 12 APOSTLES INDOOR CENTRE INV03211 06/11/2019

R315,00

ZEBS BOARDROOM INV03402 08/11/2019

R110,00

NTOMBI DUBE ADULT PARK INV03403 08/11/2019

R315,00

R318,00

ZULULAND TOWN HALL INV03415 11/11/2019 R1

890,00

HOUSE OF 12 APOSTLES HALL &B.ROOM INV03430 15/11/2019

R415,00

GOD'S TABERNACLE CHURCH THUBALETHU HALL INV03435 18/11/2019

R105,00

GOD'S TABERNACLE CHURCH P-CENTRE INV03436 18/11/2019

R53,00

BONO SPORTFIELD INV03438 18/11/2019

R323,00

SHALLOM MINISTRIES TOWN HALL INV03440 19/11/2019

R315

ZULU APOSTLES BOARDROOM INV03444 20/11/2019

R100,00

(22)

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R106,00

ZEBS THUBALETHU HALL INV03447 20/11/2019

R630,00

MABASO THULI BOARDROOM INV03450 21/11/2019

R100,00

MALIBONGWE NENE BOARDROOM INV03457 25/11/2019

R323,00

SIYANAKEKELA CRECHE THUBALETHU HALL INV03461 26/11/2019

R368,00

(23)

THUBALETHU HALL

M t h o n j a n e n i M u n i c i p a l i t y A n n u a l R e p o r t 2 0 1 9 / 2 0 2 0 Page 23

ASSEMBLIES OF GOD INV03458 28/11/2019

R315,00

931,00

TOTAL R8

01-31 DECEMBER 2019

HIRE FEE

HOUSE OF 12 APOSTLES HALL & B.ROOM INV03484 02/12/2019

R520,00

GLADNESS SIKHAKHANE THUBALETHU HALL INV03486 02/12/2019 R2

100,00

MPINTSHI FESTIVAL HALL & SPORTFIELDINV03489 02/12/2019

R638,00

GOD'S TABERNANCLE CHURCH THUBALETHU HALL INV03491 03/12/2019

R105,00

NTULI TOWN HALL INV03492 03/12/2019

R315,00

R53,00

GROUNDWORKS ADULT PARK INV03494 03/12/2019

R315,00

R100,00

R5,00

MNGOMEZULU NOKUPHIWA TOWN HALL INV03500 06/12/2019 R2

100,00 R2 218,00

R159,00

NXUMALO SIMPHIWE TOWN HALL INV03504 09/12/2019

(24)

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R315,00

NDLELA THEMBA ADULT PARK INV03552 13/12/2019

R315,00

GOD'S TABERNANCLE CHURCH P-CENTRE INV03555 13/12/2019

R211,00

R53,00

R105,00

GOD'S TABERNANCLE CHURCH THUBALETHU HALL INV03569 19/12/2019

R210,00

HOUSE OF 12 APOSTLES TOWN HALL INV03570 19/12/2019

R315,00

HOUSE OF GLORY FAMILY CHURCH SPORTFIELD INV03571 19/12/2019

R323,00

ZUNGU THOKOZANI SPORTFIELD INV03575 20/12/2019

R323,00

MONDLI SPORTFIELD INV03578 20/12/2019

R323,00

R105,00

LUTHERAN CHURCH INV03600 30/12/2019

R105,00

TOTAL R9 113,00

01-31 JANUARY 2020

HIRE FEE

BAB BIYELA BOARDROOM INV03604 02/01/2020

R105,00

(25)

THUBALETHU HALL

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MBATHA KHONJISIWE BOARDROOM INV03609 03/01/2020

R105,00

GOD'S TABERBACLE CHURCH THUBALETHU HALL INV03611 03/01/2020

R105,00

R371,00

HOUSE OF GLORY FAMILY CHURCH THUBALETHU HALL INV03619 06/01/2020

R420,00

MHLONGO THUBALETHU HALL INV03627 07/01/2020

R315,00

R105,00

NTULI NOMFUNDO ADULT PARK INV03649 14/01/2020

R315,00

R105,00

BAB BIYELA TOWN HALL INV03662 20/01/2020

R300,00

BAB BIYELA TOWN HALL INV03662 20/01/2020

R15,00

R159,00

NXUMALO SIMANGELE TOWN HALL INV03682 23/01/2020 R2

100,00

THE HOUSE OF 12 APOSTLES THUBALETHU HALL INV03683 23/01/2020

R105,00

HOLY TRINITY CHURCH P-CENTRE INV03691 27/01/2020

R106,00

(26)

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R318,00

LUTHULI WINNIE TOWN HALL INV03694 28/01/2020 R2

100,00 R2 218,00

R105,00

THE 12 APOSTLES IN CHRIST TOWN HALL INV03701 29/01/2020

R315,00

674,00

TOTAL R7

01-29 FEBRUARY 2020

BOOKED BY HIRE FEE

VENUE RECEIPT NO BOOKED DATE

GOD'S TABERNACLE THUBALETHU HALL INV03730 03/02/2020

R105,00

R265,00

KHANYISIWEMBATHA BOARDROOM INV03742 04/02/2020

R105,00

BONO MTHIMKHULU SPORTFIELD INV03746 05/02/2020

R323,00

HOUSE OF 12 APOSTLE TOWN HALL INV03761 07/02/2020

R105,00

ZEBS BOARDROOM INV03763 07/02/2020

R105,00

GOD'S TABERNACLE THUBALETHU HALL INV03776 12/02/2020

R630,00

R105,00

MATHABA MBALI ADULT PARK INV03828 26/02/2020

(27)

THUBALETHU HALL

M t h o n j a n e n i M u n i c i p a l i t y A n n u a l R e p o r t 2 0 1 9 / 2 0 2 0 Page 27

R315,00

TOTAL R2

163,00

01-31 MARCH 2020

BOOKED BY HIRE FEE

VENUE RECEIPT NO BOOKED DATE

ANDREW SPORTFIELD INV03840 02/03/2020

R323,00

UNKOWN N/A INV03843 02/03/2020

R782,00

HOLY TRINITY CHUCH P-CENTRE INV03844 02/03/2020

R420,00

GOD'S TARBANACLES THUB HALL INV03851 05/03/2020

R105,00

ZAMA CELE B.ROOM INV03870 09/03/2020

R105,00

KHANYISILE MBATHA B.ROOM I NV03859 2020/09/03

R105,00

THE HOUSE OF 12 APOSTLE HALL INV03868 10/03/2020

R315,00

THE HOUSE OF 12 APOSTLE HALL I NV03869 10/03/2020

R105,00

(28)

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GOD'S TARBANACLES THUB.HALL INV03874 11/03/2020

R210,00

ZEBS BOAEDROOM INV03880 13/03/2020

R105,00

MR MATHABA VM HALL & PARK INV03883 16/03/2020

R315,00

GOD'S TARBANACLES THUBALETHU HALL INV03895 20/03/2020

R105,00

TOTAL R2 995,00

PUBLIC ACCOUNTABILITY AND PARTICIPATION

In term of Section 16 (1) of the Municipal systems act no 32 0f 2000 instruct municipalities to develop a culture of municipal governance that complements formal representative government with a system of participatory governance where community members are encouraged to actively participate in the affairs of municipality

The office has to enhance public participation in the affairs of the municipality and maintain the good image of the Municipality, by so doing encourage community members to develop a sense of ownership and became chief directors of their development. This will only be achieved through thoroughly engagement, involvement, and consultation of all Community members from all 13 Wards irrespective of their gender, religion and political affiliation.

Public Participation Office in collaboration with IDP Office has managed to ensure that consultative community meetings in all thirteen wards are held for their development programs. The following was the schedule of the community meeting for 2019/20 financial year.

PUBLIC MEETINGS

Ward Venue Date Time

1 Yanguye Tribal Court 13 November 2019 10h00

2 Thubalethu Hall 21 November 2019 17h00

3 Mkhindini P- Centre 20 November 2019 10h00

4 KwaMagwaza Community Hall 15 November 2019 10h00

5 Mfanefile Community Hall 19 November 2019 10h00

6 Pay Point 18 November 2019 10h00

7 Nkwenkwe Pay Point 12 November 2019 10h00

8 Mabhungu Pay Point 14 November 2019 10h00

9 Mpemvu Community Hall 11 November 2019 10h00

10 Ncemane Community Hall 08 November 2019 10h00

11 Gobihlahla Creche 22 November 2019 10h00

12 Mkhandlwini Library 21 November 2019 10h00

13 Sangoyana Community Hall 05 November 2019 10h00

(29)

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2 & 3 Melmoth Town Hall 20 November 2019 18h00

In terms of ward committee policy, all ward committee are required to meet at least once every months. This has been ensured by application of the mechanism of paying stipend per submission of minutes and attendant registers.

Furthermore, ward committee joint meeting were held to enhance the transparency where council decisions are presented to the community representatives. These meeting sit on quarterly basis, however the set for the first two quart due to Covid 19 epidemic. The following table illustrates the joint ward committee meeting held in 2019/20 financial year:

DATE VENUE TIME

23 October 2019

Town Hall

10H00

17 December 2019

Town Hall

10h00

MUNICIPAL RESPOND TASK TEAM.

Municipal Respond Task Team is one of council established committees responsible for services delivery based community protest. The committee has a mandate to track and attend community need and coordinates stakeholders to address the community grievances.

The following were the committees meeting held in 2019/20 financial year:

Date Venue Time

23 October 2019

Municipal Council Chamber 12h00

21 February 2020 Municipal Council Chamber 10h00

25 February 2020

Municipal Council Chamber 14h00

23 July 2020

Virtual Platform

10h00

COUNCIL SUPPORT OFFICE

The office work close to ensure that the councilors get an assistance to enhance service delivery on daily basis. Among other things this this office coordinates municipal burial indigent support program. The total amount of R 910 000 was budgeted for indigent burial support Grant for 2019 - 2020 financial year. This total amount was set to be divided into

(30)

R70 000.00 for each ward to assist their beneficiaries. In 2019/20 financial year this office

has managed ensure that this service is effectively delivered to the poorest of poor community members. The beneficiaries were as follows:

JULY 2019 TO JANUARY 2020

WARD 1 -

CLLR .M.N BIYELA 078 456 8927 BUDGET 70 000,00

NO. DATEREF. NO. DECEASED NAME SURNAME ID NO. FAMILY CONTACT AREA

1 24/07/2919 Pono Phanuel Mdlalose 5001185377085 0646202801 Mgojane

2 06/08/2019 Nkosiyapha Biyela 5901035728082 0647336861 Mshayelweni

3 15/08/2019 Mhlonipheni Biyela 6103025760089 0721429382 Zululiyaduma

4 28/08/2019 Konjiwe Nzuza 4108140208080 0606433079 Mahehe 5 12/09/2019 Philile Nomsa Xulu 8805051658080 0711567122 Sizanani 6 15/10/2019 Lungelo Siphesihle Biyela 9312106314081

0726957653 Mshayelweni

7 25/10/2019 Khethiwe Biyela 4005060135089 0664066348 Ntaba Yenkosi

8 20/11/2019 Florance Toto Ngema 3903080293089 0796589184 Nqaba

9 11/12/2019 Gobile Nothando Biyela 8209160738083 0760197775 Sizanani

10 11/12/2019 Senzo Patrick Biyela 8107105574086 0793567657 Mshayelweni

11 11/12/2019 Mcebiseni Alfred Xulu 7301016628088 0760461763 Kwayanguye

12 11/12/2019 Anotha Skhanyiso Xulu 1905306017087 0607379551 Nungwini

13 07/01/2020 Khulelkani Mlungisi Nene 8203076063082 0764092735 Nqekwane

14 16/01/2020 Bongumenzi Sikhakhane 9311235937085 0835881238 Mahehe WARD 2

CLLR .E.M MASIKANE 078 456 8936 BUDGET 70 000,00

NO. DATE REF. NO. DECEASED NAME SURNAME ID NO. FAMILY CONTACT AREA

- - - COFFIN & TRANSPORT GROCERY

SUM

3 000,00 1 000,00 4 000,00

3 900,00 1 000,00 4 900,00 2 800,00 1 000,00 3 800,00 2 700,00 1 000,00 3 700,00 2 100,00 1 000,00 3 100,00

4 600,00 1 000,00 5 600,00

3 000,00 1 000,00 4 000,00 2 100,00 1 000,00 3 100,00 2 100,00 1 000,00 3 100,00 2 800,00 1 000,00 3 800,00 2 100,00 1 000,00 3 100,00

(31)

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2 000,00 1 000,00 3 000,00

3 600,00 1 000,00 4 600,00 2 800,00 1 000,00 3 800,00

COFFIN & TRANSPORTGROCERY TOTAL

1 16/08/2019

Sbusiso Langa N/A 079592305 7 Thubalethu Phase 5 Room

531 3 300,00

1 000,00 4 300,00

2 21/08/2019

Lelothando N Nzuza 181201093 6083 076838971 9 Thubalethu Phase 3 Room 60 2 700,00 1 000,00 3 700,00

3 05/09/2019

Baby of Sibekezelo E Buthelezi N/A 072848409 7 Thubalethu Phase 3

Room190 1 100,00

1 000,00 2 100,00

4 10/09/2019

Sphathelwe Anelisa Cele 190728112 8087 072881318 7 Thubalethu Phase 3 Room 37 2 450,00 1 000,00 3 450,00

5 01/10/2019

Ncane Nothando Biyela

(32)

820605107 5088 060850715 1 Thubalethu Phase 3 Room

324 4 600,00

1 000,00 5 600,00

6 18/11/2019

Nombuso Slindile Mkhize 861009085 7085 076742661 9 Thubalethu Phase 1 Room

116 2 100,00

1 000,00 3 100,00

7 28/11/2019

Asemahle Siphokazi Buthelezi 160310047 2083 066396723 6 Thubalethu Phase 3 Room

361 3 300,00

1 000,00 4 300,00

8 11/12/2019

Muziwendo da S

Mpanza 820925629 1088 072340324 6 Thubalethu Phase 3 Room 1 2 100,00 1 000,00 3 100,00

9 19/12/2019

Percival Khetha Nsele 860101626 9083 079070959 2 Thubalethu Phase3 Room 51 2 700,00 1 000,00 3 700,00

(33)

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10 07/01/2020

Baby of sanelisiwe Ngcobo N/A 082818135 1 Thubalethu Phase 1 Room

144 1 900,00

1 000,00 2 900,00

11 36 250,00

WARD 3

CLLR .Z.M NDLOVU

0824742982 BUDGET 70

000,00

NO. DATE REF. NO. DECEASED NAME

SURNAME ID NO. FAMILY CONTACT

AREA COFFIN &

TRANSPORT

GROCERY TOTAL

103/07/2019 ^Mcebiseni

Mduduzi

Sikhakhane 7602215733086 0791629052 Njomelwan e

2 800,00

1 000,00

3 800,00

223/07/2019 ^Sibusiso ^Ngema 9112145845081 0714448222 Njomelwan

e

2 100,00

1 000,00

3 100,00 301/08/2019 Andreas Mveni Shabangu 6006185800084 0794075813 Njomelwan

e

2 100,00

1 000,00

3 100,00 401/08/2019 Botshaziwe AgnesShabangu 5205200243087 0728141752 Njomelwan

e

2 100,00

1 000,00

3 100,00 512/08/2019 Mkhumbane W Dludla 4607115360081 0636292693 Ofankomo

2 700,00

1 000,00

3 700,00

603/09/2019 ^Zamaliphi ^Mthimkhul

u

7201055576083 0763736017 Njomelwan e

2 100,00

1 000,00

3 100,00 713/09/2019 Sthembiso BuyaniMasuku 9010066239088 0728370216 Mkhindini

4 600,00

1 000,00

5 600,00

828/11/2019 ^Mesuli

Hlelolwenko

Hlatshwayo1908086372086 0768303883 Mkhindini 2 100,00

1 000,00

3 100,00 907/01/2020 Lindeni Gloria Masuku 5601160838082 0769043363 Ofankomo

2 100,00

1 000,00

3 100,00 1013/01/2020 Gugu Julia Ntombela 5308030462081 0713024523 Mkhindini

2 800,00

1 000,00

3 800,00

11

35 500,00 WARD 4

(34)

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CLL

R .P.E NTOMBELA

072 497 1621 BUDGET 70

000,00

NO. REF. NO. DECEASED NAME

SURNAM E

ID NO. FAMILY CONTACT

AREA COFFIN &

TRANSPOR T

GROCER Y

TOTAL

1 17/07/201 9

Noxolo Sindi Biyela 120124150008 4

060871020 8

Bomvini 3 000,00

1 000,00

4 000,0 0 2 01/08/201

9

Malingiso Mnguni 510201564008 8

066407844 1

Thunzini 2 700,00

1 000,00

3 700,0 0 3 25/09/201

9

Alpheus Mpungos e

420509515008 3

072347486 0

Mfule Mission

2 700,00

1 000,00

3 700,0 0 4 01/10/201

9

Mdayiseni Ganda

Magwaza 610319555708 3

071649953 7

Mfule Mission

2 100,00

1 000,00

3 100,0 0 5 11/12/201

9

Thembokwakh e

Jiyane 850521552708 6

076225586 1

Mfule Mission

2 800,00

1 000,00

3 800,0 0 6 07/01/202

0

Melusi Langalakhe

Dludla 970226622608 5

079090660 4

Bomvini 2 800,00

1 000,00

3 800,0 0 7 08/01/202

0

Makhiseni M Biyela 980101638008 3

072509107 5

Bomvini 2 100,00

1 000,00

3 100,0 0 8 23/01/202

0

Vika Cebo Biyela 900215652708 4

071540872 6

Bomvini 2 800,00

1 000,00

3 800,0 0

9

29 000,0 0

WARD 5

CLLR .Z.A SIBIYA O60 730 4418

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BUDGET 70 000,00

TRANSPORT

GROCERY TOTAL 110/07/2019 Ntombikayise

V

Khoza 5709281014085 0823592255 Emgabhi 3 600,00

1 000,00

4 600,00 201/08/2019 ^Maqhikiza ^Biyela 3409200217081 0663328188 Mfanefile

3 000,00

1 000,00

4 000,00 301/08/2019 ^Msizeni ^Dludla 4103165158088 0738058063 Mfanefile

3 000,00

1 000,00

4 000,00 414/08/2019 ^Bhekumuzi ^Zondo 7101017663088 0713790660 Elangwe

2 700,00

1 000,00

3 700,00 514/08/2019 ^Ntethelelo ^Luthuli 0310206152087 0824738539 Mfanefile

2 800,00

1 000,00

3 800,00 603/09/2019 Bhekokwakhe Ntuli 6202056026087 0728626432 Mgabhi

2 800,00

1 000,00

3 800,00 718/09/2019 ^Mduduzi

Vusumuzi

Machava 9107195779081 0835911459 Mfanefile 2 800,00

1 000,00

3 800,00 818/09/2019 Siphesihle

Buyisiwe

Nzuza 4904180245085 0799845367 Mfanefile 3 500,00

1 000,00

4 500,00 923/09/2019 ^Flora ^Magwaza 1901080101080 0646035060 Kwankosana

3 000,00

1 000,00

4 000,00 1003/09/2019 ^Ntombizin ^Magwaza 3709190171085 0760718974 Mfanefile

3 000,00

1 000,00

4 000,00 1103/10/2019 Ntombiyosizi Sibiya 4201012648085 0818174088 Mfanefile

2 100,00

1 000,00

3 100,00 1203/10/2019 ^Thanda

Sibangaliph

Mthimkhulu8205155704080 0725214921 Mazule 3 300,00

1 000,00

4 300,00 1320/10/2019 ^Nokuthula

Princess

Shongwe 6409100424081 0768407638 Kwamanzini 2 100,00

1 000,00

3 100,00 1429/10/2019 ^Magemu

Simon

Mthimkhulu7102105587080 0798363080 Mfanefile 2 100,00

1 000,00

3 100,00 1530/10/2019 ^{Vusumuzi T} ^Mhlongo 8107015372084 0833306537 Mfanefile

4 100,00

1 000,00

5 100,00 1630/10/2019 ^Lindokuhle ^Buthelezi ^0799060906 ^Mfanefile

2 800,00

1 000,00

3 800,00 1707/01/2020 ^Bonisiwe ^Mahaye 9211260797083 0796017471 Mfanefile

2 100,00

1 000,00

3 100,00

18 65

800,00

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WARD 7

CLLR .T.P NGEMA

0766186994 BUDGET 70

000,00

TRANSPORT

GROCERY TOTAL

1 10/07/2019