INVITATION TO TENDER FOR PROFESSIONAL SERVICES:

YOU ARE HEREBY INVITED TO BID TO THE GOVERNMENT OF THE REPUBLIC OF SOUTH AFRICA (DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT). YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS FROM AGRICULTURE, LAND REFORM AND DEVELOPMENT OF RURAL DISTRICTS.

4 DECLARATION

I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-

GENERAL CONDITIONS

The following preference point systems are applicable to all bids
The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable
Points for this bid shall be awarded for

BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and BBEE must not 100

Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE
The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any

PREFERENCE ITEMS CLAIM FORM IN TERMS OF THE PREFERENTIAL PURCHASING RULES 2017. a) “B-BBEE” means Broad-Based Black Economic Empowerment as defined in Section 1 of the Broad-Based Black Economic Empowerment Act;.

B-BBEE Status level certificate issued by an authorized body or person;
A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
Any other requirement prescribed in terms of the B-BBEE Act;
POINTS AWARDED FOR PRICE

THE 80/20 PREFERENCE POINT SYSTEM
In terms of Regulation 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution

BBEE Status Level of Number of points Contributor (80/20 system)

Bidders who claim points in respect of B-BBEE Status Level of Contribution must
B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1
SUB-CONTRACTING

-BBEE STATUS LEVEL OF CONTRIBUTOR RISK IN TERMS OF PARAGRAPH 1.4 AND 4.1 PARAGRAPH 1.4 AND 4.1. 6.1 B-BSEB status level of contributor:. Marks claimed in respect of paragraph 6.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant evidence of B-BSEB status level of contributor.

Designated Group: An EME or QSE which is at last EME QSE

OR Any EME

DECLARATION WITH REGARD TO COMPANY/FIRM

TYPE OF COMPANY/ FIRM
DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
COMPANY CLASSIFICATION Manufacturer

In the case of placing an order on the basis of the required points, as shown in paragraphs 1.4 and 6.1, the contractor may be required to provide the buyer with documentary evidence that the claims are correct; If the Contributor's B-BBEE status level has been claimed or obtained by fraud or any of the terms of the contract have not been met, the purchaser may, in addition to any other remedy –. a) to disqualify a person from the bidding process;.

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT

PRACTICES

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid

CERTIFICATION

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT

CERTIFICATE OF INDEPENDENT BID DETERMINATION

Appointment of Professional Multi-disciplinary Consulting Engineers to Assist the Department of Agriculture, Land Reform and Rural Development of the

Appointment of Professional Multi-disciplinary Consulting Engineers to the Department of Agriculture, Land Reform and Rural Development of the. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery details of the products or services to which this invitation to bid relates. The terms of the accompanying bid are not, and will not be, disclosed by the bidder, directly or indirectly, to any competitor prior to the date and time of the official bid opening or the award of the contract.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skills and knowledge in an activity for the execution of a contract. I am aware that, in addition to and without prejudice to any other means provided to combat any restrictive practices in relation to offers and contracts, offers that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of Article 59 of the Competition Law no. 89 of 1998 and may either be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of Law on Prevention and Combating Corrupt Activities No. 12 of 2004 or any other legislation in force. Terms of Reference for the Appointment of Multidisciplinary Professional Consulting Engineers to Assist the Department of Agriculture, Land Reform and Rural Development of the Mpumalanga Province in the planning, design, implementation supervision, monitoring and evaluation of various infrastructure projects as and when required for a period of 36 months.

D-25 Assignments for the appointment of professional multidisciplinary consulting engineers to assist the Department of Agriculture, Land Reform and Rural Development of the Mpumalanga Province with planning, design, implementation supervision, monitoring and evaluation of various infrastructure projects as and when required basis for a period of 36 months.

MPUMALANGA PROVINCIAL SHARED SERVICE CENTRE

Bookmark not defined

BACKGROUND
SCOPE OF WORK

Consulting Period
Programs and Projects
PSSC and District Offices
Implementing Authority
Objectives and Minimum Standards
General Scope of Works
Specific Scope of Work

STAFFING

Conduct and Experience
Specialized Skills
Empowerment
Experience
Employer's Requirements

PRICING SCHEDULE

Notes on Personnel, Fees and Tariffs

Terms of Reference for the appointment of Professional Multi-Disciplinary Consulting Engineers to assist the Ministry of Agriculture, Land Reform and Rural Development of Mpumalanga Province in the planning, design, implementation, monitoring and evaluation of various infrastructure projects for a period of 36 months. The Service Provider acts as an intermediary for the client within the meaning of the 2003 Building Decree, issued pursuant to the 1993 Working Conditions Act. Giving instructions to the contractor on behalf of the client with regard to deviations from the programme.

Invoices to the service provider must be submitted monthly and no later than the 15th of the following month depending on a project. Terms of reference for the appointment of professional multidisciplinary consulting engineers to assist the Department of Rural Development and Land Reform in Mpumalanga Province in the planning, design, implementation, monitoring and evaluation of various infrastructure projects for a period of 36 months. There is no guarantee of the minimum or maximum value of the final contract.

Where the rate schedule does not cover all rates required for a particular project, additional rates must be negotiated prior to approval of the agreement for the project.

PROJECT TEAM

Professional Fees – Time Based Fee Rates

39 The estimated quantities of hours are based on various assumptions and will only be used to calculate the competitive bid price for the purposes of evaluating this tender. NB: Rates provided must include disbursements and all overheads, as no additional charges above the stated rates will be accepted. An escalation of compounding of 10% on the second year and 12.5% on the third year respectively will apply to this contract ONLY in respect of disbursements.

Bed and breakfast will charge you a maximum of R1100.00 per night, even if the bill exceeds.

PROFESSIONAL FEES

REIMBURSIBLE EXPENSES

SUB TOTAL

TOTAL CARRIED TO FORM OF OFFER

Tenders will be evaluated in terms of the evaluation criteria stipulated below

A) Prequalification Criteria

B) Evaluation For Mandatory Criteria (C) Evaluation in Terms of Functionality

D) Evaluation in Terms of 80/20 Preference Point System as Prescribed in the Preferential Procurement Regulations 2017

Pre-Qualification Criteria

Bidders are expected to write a commitment letter signed by the delegated official adhering to the below subcontracting policy

Subcontracting

NB: The successful service providers that will form part of this service will be expected to comply with the above table, upon appointment

MANDATORY REQUIREMENTS FOR BIDDING

Any bid submission that fails to comply with any of the mandatory requirements listed below, will automatically be disqualified

Fully completed bid document and all attached Standard Bidding Documents (SBD) (SBD1, SBD4, SBD5, SBD6.1, SBD8 and SBD9)

Tax Requirements

Bidders must ensure compliance with their tax obligations
Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and
Bidders may also submit a printed TCS together with the bid
Where no TCS is available but the bidder is registered on the central supplier database (CSD), a CSD number must be provided
In the case of a ONE-PERSON CONCERN submitting a Quotation bid, this shall be clearly stated on the company letter head
In case of a COMPANY submitting a quotation bid, include a copy of a resolution by its board of directors authorizing a director or other official of the
In the case of a CLOSED CORPORATION submitting a quotation bid, include a copy of a resolution by its members authorizing a member or other official of
In the case of a PARTNERSHIP submitting a quotation bid, all the partners shall sign the documents, unless one partner or a group of partners has been
In the case of a JOINT VENTURE submitting a tender, must include a resolution of each company of the Joint Venture together with a resolution by
In case of Joint Venture each entity must submit a separate proof of Centralised Supplier Database registration

In the case of a Joint Venture/Consortium, the bidders are expected to provide a copy of the agreement. 5 Tenderers are expected to write a letter of commitment committing the company to adhere to the department's set-aside policy when subcontracting, signed by the delegated officer (7) (a pre-qualification criterion).

BBBEE REQUIREMENTS

Tenderers are required to submit proof of B-BBEE Status Level of contributor

NB: Bidders are required to submit evidence of B-BBEE status level of contributor for each proposed subcontractor.

NB: Bidders are required to submit proof of B-BBEE status level of contributor for each and every proposed sub-contractor

B-BBEE Certificates in Cases of Consortium/ Multi-Disciplinary/ Joint Ventures and or Multi-Disciplinary must submit a CONSOLIDATED CERTIFICATE

EVALUATION OF TECHNICAL SECTIONS FOR QUALITY CRITERIA

SCHEDULE 1: EXPERIENCE OF THE TENDERER

46 NB: To assess the diversity of the Tenderers, they will be assessed in all five (5) categories below. The bidder must achieve a minimum of 10 points to advance to the next stage of judging. Failure to score projects as listed in the table above will result in no score.

The undersigned warranting that he/she is duly authorized to do so on behalf of the Company confirms that the contents of this schedule are, to the best of my personal knowledge and belief, both true and correct.

EVALUATION SCHEDULE 2: EXPERIENCE OF KEY PERSONNEL

Certified Certificates of Academic Qualifications – Foreign qualifications must be accompanied by an equivalent certificate from the South African Qualifications Authority (SAQA). Individual resumes will be used to evaluate each staff member for this section. One CV may be used for a maximum of two applications and nominated staff must be listed on the organizational chart in Schedule 3. Staff scoring will be as below:.

SCHEDULE 4: FACILITIES AVAILABLE
RIGHT OF DALRRD TO INVESTIGATE AND SEEK CLARIFICATION

The undersigned, who warrants that he/she is duly authorized to do so on behalf of the Company, certifies that the contents of this schedule are within my personal knowledge and are true and correct to the best of my ability. The approach paper must correspond to the scope of work, the nature of the contract and outline the proposed approach/methodology, including that relating to the management of programming and the management of sub-consultants in relation to the works that can be delivered during the term of the agreement. contract. Method to be adopted; including generic project implementation plan for the services as set out in the scope of work (activity, task and sub-task-wise to achieve the deliverables); Organogram of the proposed project team and their responsibilities.

No substantive changes to the technical or financial section are requested, offered or permitted during the clarification process. Without limiting the generality of the foregoing, DALRRD may, in its sole discretion. a) investigate evidence of the capability and experience of the bidder in question, including joint venture partners, proposed subcontractors and parties otherwise associated with the bidder or the bid proposal; and.

D) EVALUATION IN TERMS OF 80/20 PREFERENCE POINT SYSTEM AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS

BBEE Status Level of Contributor Number of points (80/20 system)

EVALUATION OF TECHNICAL SECTIONS FOR QUALITY CRITERIA
RETURNABLE SCHEDULES List of Returnable Documents
APPENDIX TO TENDERS

The tendered price schedule for various items is based on DALRRD approved consultant fees (for various personnel categories) as well as the tendered time base quantity for specified personnel categories. DALRRD shall evaluate the technical sections received at bid closing and opened in accordance with the approved procedures in accordance with the following steps. In Step 1, DALRRD must examine each submitted technical section to determine whether the technical section is complete and substantially responsive.

The entire tender documentation as received from the client must be submitted, together with all required additional documentation. Other schedules and documents that will be included in the contract and must be completed and submitted to be considered responsive. Please note that bid documents must be fully completed and signed, which may result in bid disqualification.

Note: except for the items for which the client's requirements are entered, the following information must be completed and submitted together with the offer.

GOVERNMENT PROCUREMENT

GENERAL CONDITIONS OF CONTRACT July 2010

NOTES

Definitions 2. Application

Standards

Use of contract documents and information; inspection 6. Patent rights

Performance security

Inspections, tests and analysis

Delivery and documents 11. Insurance

Transportation 13. Incidental services

Warranty 16. Payment

Contract amendments 19. Assignment

Subcontracts

Delays in the supplier’s performance 22. Penalties

Termination for default

Dumping and countervailing duties 25. Force Majeure

Termination for insolvency 27. Settlement of disputes

Taxes and duties

National Industrial Participation Programme (NIPP) 34. Prohibition of restrictive practices

General Conditions of Contract

General
Use of contract
Patent rights

These general conditions are applicable to all bids, contracts and orders including bids for functional and professional services, sales, hiring,
Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works
Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply
Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and
With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender Bulletin may
The goods supplied shall conform to the standards mentioned in the bidding documents and specifications
The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any specification,
The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC clause
Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be returned (all
The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them audited by
The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights arising

Inspections, tests and

Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the performance
The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s
The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable to the purchaser
The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the
If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or execution or on
If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the
If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with the contract requirements,
Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether such
Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be rejected
Any contract supplies may on or after delivery be inspected, tested or
The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the

Packing 1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final

The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall

Delivery 1 Delivery of the goods shall be made by the supplier in accordance with and documents the terms specified in the contract. The details of shipping and/or other

Documents to be submitted by the supplier are specified in SCC

Insurance 1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture
Transportation 1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC
Incidental 1 The supplier may be required to provide any or all of the following

Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance by the

Spare parts 1 As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to
Warranty 1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent

This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been delivered to and
The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty
Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace the
If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may proceed to take

Prices
Contract amendments
Assignment
Delays in the supplier’s

The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC
The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfillment of other obligations
Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the
Payment will be made in Rand unless otherwise stipulated in SCC
Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices quoted by
No variation in or modification of the terms of the contract shall be made except by written amendment signed by the parties concerned
The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s prior written
The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not already specified in the bid. Such
Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule prescribed by the
If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding timely delivery
No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department, provincial department,
Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the supplier
Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without canceling the contract, be entitled

Penalties 1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s) specified in
Termination for default

The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, may
Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty on the supplier by
If a purchaser intends imposing a restriction on a supplier or any
Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the Accounting Officer / Authority,
If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury, with the
If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of Corrupt Activities
When, after the date of bid, provisional payments are required, or anti- dumping or countervailing duties are imposed, or the amount of a

Termination for insolvency
Settlement of Disputes
Limitation of liability

Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance security, damages,
If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless
The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes bankrupt or otherwise
If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or arising out of the
If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either the purchaser or
Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of law
Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC
Notwithstanding any reference to mediation and/or court proceedings herein,
Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to Clause 6;

Applicable law
Notices
Taxes and duties

The contract shall be written in English. All correspondence and other documents pertaining to the contract that is exchanged by the parties
The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC
Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other notice to him
The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be reckoned from the
A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the
A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted goods to
No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid the Department must be in
The NIP Programme administered by the Department of Trade and Industry shall be applicable to all contracts that are subject to the
If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has / have engaged in the

1.12 "Force Majeure" means an event that is beyond the Supplier's control and does not involve the Supplier's fault or negligence and cannot be foreseen. 1.15 "Goods" means all equipment, machinery and/or other materials that the supplier must deliver to the buyer under the contract. Such rejected supplies shall be retained at the expense and risk of the supplier, who, when requested, shall immediately remove them at his own expense and promptly replace them with supplies conforming to the requirements of the contract.

The details of shipment and/or other. the documents to be supplied by the supplier are specified in VCA. Incidental 13.1 The supplier may be required to provide one or more of the following items. services services, including any additional services listed in SCC:. Such notice, whether in the original bid or later, shall not relieve the supplier of any liability or obligation under the contract.

Unless the Buyer instructs otherwise in writing, the Supplier shall continue to perform its contractual obligations as far as is reasonably practicable and shall seek all reasonable alternative means of performance not prevented by the Force Majeure Event.