The accounting officer is required by the Municipal Finance Management Act (Act 56 of 2003), to maintain adequate accounting records and is responsible for the content and integrity of the annual financial statements and related financial information included in this report. The annual financial statements have been prepared in accordance with Standards of Generally Recognised Accounting Practice (GRAP). The annual financial statements are based upon appropriate accounting policies consistently applied and supported by reasonable and prudent judgements and estimates.
The accounting officer is of the opinion, based on the information and explanations given by management, that the system of internal control provides reasonable assurance that the financial records may be relied on for the preparation of the annual financial statements. The external auditors are responsible for independently reviewing and reporting on the municipality's annual financial statements. The annual financial statements have been examined by the municipality's external auditors and their report is presented on page 4.
The Annual Financial Statements have been prepared on an accrual basis of accounting and are in accordance with historical cost convention unless specified otherwise. These annual financial statements have been prepared in accordance with Generally Recognised Accounting Practice (GRAP), issued by the Accounting Standards Board in accordance with Section 122(3) of the Municipal Finance Management Act, (Act No 56 of 2003). These annual financial statements have been prepared on the assumption that the municipality will continue to operate as a going concern for at least the next 12 months.
When the presentation or classification of items in the annual financial statements is amended, prior period comparative amounts are restated.
Accounting Policies
- Reserves
- Property, plant and equipment .1 Initial Recognition
- Property, plant and equipment (continued) .4 Depreciaton and Impairment
- Property, plant and equipment (continued)
- Intangible assets .1 Initial Recognition
- Investment property .1 Initial Recognition
- Investment property (continued)
- Non-current assets held for sale and disposal groups .1 Initial Recognition
- Inventories .1 Initial Recognition
- Inventories (continued)
- Financial instruments
- Financial instruments (continued)
- Provisions, Contingent Liabilities and Contingent Assets
- Provisions, Contingent Liabilities and Contingent Assets (continued)
- Leases
- Leases (continued)
- Revenue from exchange transactions
- Revenue from exchange transactions (continued)
- Revenue from non-exchange transactions
- Revenue from non-exchange transactions (continued)
- Goverment Grants, Transfers and Donations
- Employee benefits Short-term employee benefits
- Employee benefits (continued)
- Unauthorised expenditure
- Irregular expenditure
- Fruitless and wasteful expenditure
The municipality recognises an intangible asset in its Statement of Financial Position only when it is probable that the expected future economic benefits or service potential that are attributable to the asset will flow to the municipality and the cost or fair value of the asset can be measured reliably. If the acquired item's fair value was not determinable, it's deemed cost is the carrying amount of the asset(s) given up. Any gain or loss arising from a change in the fair value of the property is included in surplus or deficit for the period in which it arises.
Where inventory is acquired by the municipality for no or nominal consideration (i.e. a non-exchange transaction), the cost is deemed to be equal to the fair value of the item on the date acquired. The municipality has taken advantage of the transitional provisions in Directive 4 of February 2008, on initial adoption of the standard of GRAP on Investment Property, GRAP 12, to comply fully with this standard. An impairment of trade receivables is accounted for by reducing the carrying amount of trade receivables through the use of an allowance account, and the amount of the loss is recognised in the Statement of Financial Performance within operating expenses.
Rental income from operating leases is recognised on a straight-line basis over the term of the relevant lease. Property, plant and equipment or intangible assets subject to finance lease agreements are initially recognised at the lower of the asset's fair value and the present value of the minimum lease payments. In discounting the lease payments, the municipality uses the interest rate that exactly discounts the lease payments and unguaranteed residual value to the fair value of the asset plus any direct costs incurred.
The lease asset is depreciated over the shorter of the asset's useful life or the lease term. Revenue from the sale of goods is recognised when substantially all the risks and rewards of ownership of the goods is passed to the consumer. Royalties are recognised as they are earned on a time basis and is recognised on a straight-line basis over the period of the agreement.
Capital contributions to property, plant and equipment: Credited on a systematic basis to the Statement of financial Performance based on the estimated useful life of the plant and equipment. Revenue from the rental of facilities and equipment is recognised on a straight-line basis over the term of the lease agreement. The municipality complied with Directive 3 of February 2008, on initial adoption of the standard of on Revenue from Exchange.
Unconditional grants, donations and funding are recognised as revenue in the Statement of Financial Position at the earlier of the date of receipt or when the amount is receivable. The retirement benefit obligations recognised in the Statement of Financial Position represents the present value of the defined benefit obligation, adjusted for unrecognised actuarial gains and losses, unrecognised service cost and the fair value of plan assets.
Notes to the Annual Financial Statements
- Property, plant and equipment
- Property, plant and equipment (continued) Other property, plant and
- Intangible assets
- Other financial assets
- Retirement benefits
- Inventories
- Trade and other receivables from exchange transactions
- Cash and cash equivalents (continued) The municipality had the following bank accounts
- Other financial liabilities
- Finance lease liability Minimum lease payments due
- Unspent conditional grants and receipts
- Provisions
- Trade and other payables from exchange transactions
- Trade and other payables from exchange transactions (continued)
- Revenue
- Service charges
- Government grants and subsidies
- General expenses
- Employee related costs
- Remuneration of councillors
- Debt impairment
- Investment revenue Interest revenue
- Additional disclosure in terms of Municipal Finance Management Act (continued) VAT
Where an asset results, such asset is limited to unrecognised actuarial losses, past service costs and the present value of available refunds and reductions in future contributions to the plan. The municipality provides post employment medical care benefits to its employees and their legitimate spouses. The entitlement to post–retirement medical benefits is based on employees remaining in service up to retirement age and the completion of a minimum service period.
Unauthorised expenditure is expenditure that has not been budgeted, expenditure that is not in terms of the conditions of an allocation received from another sphere of government, municipality or organ of state and expenditure in the form of a grant that is not permitted in terms of the Municipal Finance Management Act (Act No.56 of 2003). Unauthorised expenditure is accounted for as an expense in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance. Irregular expenditure is expenditure that is contrary to the Municipal Finance Management Act (Act No.56 of 2003), the Municipal Systems Act (Act No.32 of 2000), the Public Office Bearers Act (Act No. 20 of 1998) or is in contravention of the Municipality’s supply chain management policy.
Irregular expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance. Fruitless and wasteful expenditure is expenditure that was made in vain and would have been avoided had reasonable care been exercised. Fruitless and wasteful expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance.
The municipality has not reclassified any financial assets from cost or amortised cost to fair value, or from fair value to cost or amortised cost during the current or prior year. For debt securities classified as at fair value through surplus or deficit, the maximum exposure to credit risk at the reporting date is the carrying amount. The municipality has complied with the transitional provisions in Directive 3/4 of February 2008, on initial adoption of the standard of GRAP on Provisions,Contingent Liabilities and Contingent Assets, GRAP 19, in order to comply fully with this standard.
Cash and cash equivalents (continued)The municipality had the following bank accounts The municipality had the following bank accounts. The finance lease liabilty is secured by Photo Copier Machines.The agreement does not provide for contingent rental. Ownership of the machine will not pass to the municipality upon payment of the last installment.
The municipality has opted to account for Provisions based on provisional estimates according to Directive 4(19).93 regarding the measurement of provisions to the extent that the provisions are based on reasonable estimates and will be reviewed restrospectively over the next 3 years. I certify that the remuneration of Councillors and in-kind benefits are within the upper limits of the framework envisaged in Section 219 of the Constitution, read with the Remuneration of Public Officer Bearers Act and the Minister of Provincial and Local Government's determination in accordance with this Act.
Notes to the Annual Fianacial Statements
Change in Accounting Policy - Implemetation of GRAP The following adjustments were made to amounts
- Reserves
- Property, plant and equipment
- Accumulated Depreciation
Contingent Liabilities
Contingent Assets
