The objective of the budget and treasury office is to manage the financial affairs of the Municipality in a transparent, effective, economic and efficient manner. Financial Management Preparation and submission of Annual Financial Statements to Auditor- General in newly accepted GRAP format. Financial Management Training and assistance in Grap / Gamap Financial Statements and clearig of audit queries.
Financial Management Ensure that VAT is propery accounted for in the financial management system - Vat review process. Financial Management Implement an effective system of asset and risk management in compliance with MFMA. Vote / indicator Function Unit of measurement Proj Actual Proj Actual Proj Actual Proj Actual Proj Actual Proj Actual Proj Actual Proj Actual Proj Actual.
To ensure compliance with relevant legislation and a plan to achieve compliance with the relevant legislation submitted to relevant section 80 committees. To ensure that all stock related transactions are recorded in the finacial records and are safegaurded.
SERVICE DELIVERY INFORMATION – OPERATIONAL BUDGET FOR THE 28 FEBRUARY 2009
Review supply chain management policy to be in line with amended supply chain management related legislations. To be updated on daily bases and stock count be done in June and December. Budget process plan to be submitted 10 months before the start of the new financial year.
The annual budget must be adopted 30 Dyas before the start of the new financial year. Budget related policy to be reviewed with the preparetion of the annual budgets Maintenance and implemention a supplementary. Revenue collected to against billed services to be monitored on a monthly basis Implementation of the revenue management.
Pay Points to be reviewed annually and delivery of accounts to be monitored on monthly basis. Budget time tables to be advertised in the local news papers and also through ward.
MALUTI-A-PHOFUNG MUNICIPALITY
DIRECTORATE INFRASTRUCTURE
CAPITAL AND OPERATIONAL PLANS FOR SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2010/2011 FINANCIAL YEAR
INFRASTRUCTURE SERVICES
VISION
MISSION
KPA OBJECTIVES PERFORMANCE INDICATORS
STRATEGIES ACTIVIT / PROJECT OUTCOME TARGET DATES
RETENTION OF ALL PROJECTS
SOURCE FUNDS FOR PROJECTS
REGISTER PROJECTS AT FUNDER: PROCUREMENT
PAYMENT OF ALL RETENTION
31 MARCH 2011
STERKFONTIEN / QWA QWA BULK WATER
COMPLETED
31 MARCH 2011
STRATEGIES ACTIVIT / PROJECT OUTCOME TARGET
Good governance
DEPARTMENT
HOUSING SPATIAL DEVELOPMENT AND PLANNING OPERATIONAL PLAN 2010 - 2011
STRATEGIC FOCUS AREAS
CORE FUNCTIONS
HOUSING
SERVICE DELIVERY INFORMATION – CAPITAL BUDGET
Delivery Indicators
Budget Amount
GRANT Responsible Official
Institutio nal
Transfor mation
Infrastruc ture &
Service Delivery
HSS installed in
KPA Objective Strategies Outcome Service Delivery
Financial viability
Public participat
Building Control
DIRECTOR HOUSING SPATIAL DEVELOPMENT & PLANNING
EXECUTIVE MAYOR
MALUTI-a-PHOFUNG MUNICIPALITY
LED AND TOURISM SERVICE, DELIVERY, BUDGETING AND IMPLEMENTATION PLAN (SDBIP) 2010/2011
TOURISM MARKETING & DEVELOPMENT ENVIRONMENTAL MANAGEMENT
Qtr Ending 30 Sep 10
Qtr Ending 31 Dec 10
Qtr Ending 31 Mar 11
Qtr Ending 30 Jun 11
Name
Activities Unit of Measurement
Annual Target
Revised target
May 11 Feasibility Study and workshops
Implementation of the study conducted. Anticipating the establishment of a company that is fully operational and sustainable. dry bins ) June 10 May 11 Feasibility Study and workshops to engage stakeholders. 5 farms June 10 May 11 Identify farms that need assistant in terms of electrification, road works and water supply.
Act problems
Act of other
Act projects like
July 10
000 Broachers
Act participate for
Access road to wetsie’s cave project improved, Maluti resort should be upgraded and Tourism signage improved.
May 11
Act municipalities and
2010/2011 FINANCIAL YEAR
Function Objective Strategies Outcome Service Delivery Indicators/Target Date
TOURISM ACTIVITIES & OPERATIONS [2010– 2011]
Assist the community with business proposals, Source funds for new projects, arrange awareness campaign for new ideas Attend meetings and Workshops.
COMMUNITY SERVICES DIRECTORATE LIBRARY SERVICES SECTION
OPERATIONAL PLAN AND SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 2010/2011 FINANCIAL YEAR
Budget amount
Responsible Official
Improve
Presentation of life skills
Determine the reading and
Awareness campaigns on
Awareness campaigns on
School visits for Career
Presentation of Basic Computer
To improve access to
Conduct awareness
Provide relevant
To ensure that the
Update library collection according
MALUTI A PHOFUNG MUNICIPALITY
OPERATIONAL PLAN 2010/2011 FINANCIAL YEAR
OFFICE OF THE MUNICIPAL MANAGER
VISION OF THE MUNICIPALITY
MISSION OF THE MUNICIPALITY
DEPARTMENTAL OBJECTIVES STATED IN THE IDP
Ensure that the objects of local government in the Constitution set out below are met
Specific objectives for 2008/09, as determined in the IDP and Free State Provincial Development Strategy are set out below
The core functions of this department are particularly aligned to the five key performance areas governing Local Government as contemplated by the National Government. As delineated under the vision statement, this department will continue to instil a culture of ‘eradicating poverty” by adhering to the underneath KPA’s as captured hereunder.
SERVICE DELIVERY INFORMATION – OPERATIONAL BUDGET FOR 2010/2011
Indicators/Target Date
Budget Required
Manage- ment &
Accoun- ting
Function Objective Strategies Outcome Service Delivery Indicators/Target Date
IDP and Perfor-
Budget &
Budget Implemen-
Develop service delivery and budget implementation plans (SDBIP) for 2009/2010 detailing key deadlines and service delivery targets.
Organisati onal &
Systems Developm
Maintenan ce
To develop the ICT system to meet the
Upgrade existing systems and infrastructure to meet the service delivery standards as set by the National Treasury MIG and Strategic Alignment Management system.
Corporate and Co-
Ensure stakehold
Monitor &
Evaluate Municipal
MAYOR)
INTERNAL AUDIT
INTERNAL AUDIT UNIT
OBJECTIVES
Regularity Auditing
Strategies
- Evaluating and improving the adequacy and effectiveness
- Evaluating the management processes of planning,
- Ensuring that municipality’s- wide policies and procedures
- Auditing the risk
- Ascertain the reliability of management data
- To ensure accurate financial information and reports to
- Auditing of municipality’s financial statements
- Evaluation of the internal controls over a computerized
- Evaluation of the content and timing of reports for
To ensure accurate financial information and reports to information and reports to management, council and third parties.
Compliance Audit
Review of processes and procedures in order to align
Evaluating of municipality’s compliance with government
Testing the municipality’s compliance with all the
Review of policies relating to the management of assets
Audit
Deviations from operating standards are identified,
Strategy
- Determine whether suitable controls have been
- Review the adequacy of the system of internal control to
- To ascertain the effectiveness of the system of internal
- Review for quality of performance to ascertain
Review the adequacy of the system of internal control to system of internal control to ascertain whether the system established provides. To ascertain the effectiveness of the system of internal of the system of internal control whether is functioning as intended. Review for quality of performance to ascertain performance to ascertain whether the municipality’s objectives and goals have been achieved.
APPENDIX B INFORMATION TECHNOLOGY
MALUTI-a-PHOFUNG MUNICIPALITY OPERATIONAL PLAN
UNIT
INFORMATION TECHNOLOGY UNIT OBJECTIVES
- Ensuring compliance with regulations, Council resolutions, ordinance stipulations, communications acts etc
- Ensuring smooth operation of all computers and related equipments
- Preserving Council data integrity and authencity
- Implementing DRP with the municipality and ascertaining adherence by al relevant stakeholders
- Implementing BCP for the Council to recover from major disasters
- Implementing information security to safeguard the Council from any inside, outside attacks from hackers, crackers, and viruses
- Design and implement user-defined systems
- Systems maintenance and upgrade
- Server maintenance, data back-ups, back-ups testing and restoration
- Design, implement, and update website
Implementing information security to safeguard the Council from any inside, outside attacks from hackers, crackers, and viruses.
SERVICE DELIVERY INFORMATION – OPERATIONAL BUDGET FOR 2009/2010
UPS installation
COO IT Manager
Capture customer queries and complaints on the system and record all computer problems from municipal end-users.
APPENDIX C
COMMUNICATIONS
COMMUNICATIONS UNIT UNIT OBJECTIVES
Liaising with other relevant sakeholders and government departments to promote key government campaigns and themes. Countering negative reporting by feeding the media with reports of successess, projects and programmes of the municipality in line with the IDP. Building sustainable relations and partnerships to ensure widespread understanding on the work of the municipality.
Improving internal communication and ensuring staff buy‐in to articulate the vision and mission of the municipality. This will ensure that Communications Unit is consistently provided with information that will be disseminated to all the staff. Establishment of intranet and updating it regularly Usage of bulk e-mails Regularly usage of notice boards.
Arranging talk shows and interviews with the media Maintaining a database of media houses and journalists.
COMMUNITY SERVICES DIRECTORATE
WASTE MANAGEMENT AND CLEANSING SERVICES
CLEAN AND HEALTHY ENVIRONMENT
Indicators and or Targets
Budget Amount Responsible Official
Waste Management
To implement a programme for the
Function Objective Strategies Outcome Service Delivery Indicators and or
Targets
Develop a plan to extend services to rural
Provision of refuse bags,
Bins, mounted bins at public places, skips and
Greening of the area in partnership with parks
Awareness campaigns
SERVICE DELIVERY INFORMATION – OPERATIONAL BUDGET
Indicators and or Targets
Municipal Financial
CFOSERVICE DELIVERY INFORMATION – OPERATIONAL BUDGET FOR 2010/11 FINANCIAL YEAR (SUPPLY CHAIN MANAGEMENT)
Municipal Transformation
Management
Governace and Public
DEPARTMENT OF SPORT, ARTS AND CULTURE
PARKS
SPORT AND RECREATION
CEMETERIES
ARTS AND CULTURE
Parks
Sports and Recreation
Arts and Culture
Cemeteries
Function Objective STRATEGIES Outcomes Service Delivery Indicators and or
OPEX
SERVICE DELIVERY INFORMATION – OPERATIONAL PLAN
Function Objective STRATEGIES Outcomes Service Delivery
Indicators and or Targets
The vision, mission, objectives and functions of the Department of Sport, Arts and Culture support the following strategic focus areas of the Municipality. A well maintained environment with necessary suitable Parks, Sport, Recreation, Cemeteries, Arts and Cultural facilities for all residents of Maluti-a-Phofung. Supply and maintenance of facilities for the community to ensure that their requirements for sport and recreation are met.
Provision of cemeteries and services which satisfy the needs of the public to be buried in a dignified manner at an affordable price. Compliance with all the applicable By-laws within the Directorate, activities/needs of the public and also the facilities which are required.
DATE : __________ DATE:_____________ DATE:____________
Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Total Current Month Current+1 Current+2 Current+3 Current+4 Current+5 Current+6 Current+7 Current+8 Current+9 Current+10 Current+11 Approved. Capital development fund Insurance excess payment Valuation costs Working cacapital:bad depts Working cacapital :depreciation Working capital :Leave funds SUB CAPITAL TOTAL Income. Capital development fund Insurance excess payment Valuation costs Working ca capital:bad depts Working ca capital :depreciation Working capital :Leave funds SUB CAPITAL TOTAL Income.
To ensure that Library services will be provided to the community have total community through awareness date access to relevant campaigns in and outside the. Capital development fund Insurance excess payment Valuation costs Working cacapital:bad depts Working cacapital :depreciation Working capital :Leave funds SUB CAPITAL TOTAL Income.
