SENQU MUNICIPALITY DRAFT SERVICE DELIVERY ... - MFMA

(1)

Report on Number of people tested on Learners Licence by 30 June 2022

12 Reports submitted in

2020/2021 12 Reports on number of people tested for Learners' Licence

Community Services/

Registered Traffic Officers / E Natis / Face Values

People legally tested for Learners' Licence Increased numbers

of legally registered drivers within the municipality

Director Community Services

To ensure that the traffic section operates effectively and efficiently TRAFFIC - BSD01 RESPONSIBLE PERSON

STRATEGY

ANNUAL TARGET KEY PERFORMANCE

INDICATOR

KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

IDP PROGRAMME NUMBER BASELINE 30 June 2021

SENQU MUNICIPALITY

DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN (JULY - JUNE) 2021-2022

INPUT OUTPUT OUTCOME

(2)

Report on Number of people tested on Drivers Licence by 30 June 2022

12 Reports submitted in 2020/2021

12 Reports on number of people tested for Drivers' Licences

Director Community Services/ Registered Traffic Officers / E Natis / Face Values

People legally tested for Drivers' Licence

Increased numbers of legally registered drivers within the municipality

Report on Number of Road Offense Tickets issued within Senqu Municipality to road users by 30 June 2022

12 Reports submited in 2020/2021

12 Reports on Number of Road Offense Tickets issued

Director Community Services/ Ticket Books/ Traffic Patrol Officers/ Speed Equipment

Road Offense Traffic Issued

Improved adherence to traffic rules

Construction of a DLTC in Sterkspruit by June 2022

Consultant Appointed Not to be assessed Director Technical Services/PMU Manager/ Budget R 6747971,40

DLTC constructed in Sterkspruit Improved conditions

of DLTC services for Sterkspruit community. To increase revenue collection for the municipality.

Director Technical Services OUTCOME BASELINE 30 JUNE

2021 KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

STRATEGY IDP PROGRAMME NUMBER

ANNUAL TARGET

To ensure that the traffic section operates effectively and efficiently TRAFFIC - BSD01

KEY PERFORMANCE

INDICATOR INPUT OUTPUT

RESPONSIBLE PERSON

(3)

Maintenance of Roads in identified Wards as per the Council Approved Maintenance Schedule

12800m was maintained in W: 2, 3, 4, 5, 6, 8, 9, 10, 11, 15 and 17 in 2020/2021

Mainttenance of roads as per the approved maintenance plan

Director Technical/

Manager Roads Maintained road infrastructure

Extended life of access roads within the Senqu Municipality

Director Technical Services

Construction of interlock paved streets in Khwezi Naledi (Steve Tshwete) W14

New indicator Construction of paved streets

Director Technical/

R337 398,57 / PMU Manager

Paved Roads Constructed in Khwezi Naledi

Improved sustainable access to services

Construction of 10 kms of Paving of streets and Stormwater control in New rest W8 by June 2022

New indicator Construction of Paving in New rest

Director Technical/

R15000463,76 / PMU Manager

Paved Roads Constructed in New Rest

Improved sustainable access to services

Resurface of existing paved roads (asphalt) &

upgrade of storm water in Barkly East

New indicator Resurfacing of existing paved roads &

upgrading of storm water

Director Technical/

Paved roads

resurfaced Improved access to

services Director

Technical Services

Renew Transwilger

Bridge New indicator Construction of bridge Director Technical/

Bridge Renovation

completed Improved access to

services Director

Technical Services

Construction of a pedestrian bridge between Esilindini and Frans (W12)

New indicator Construction of bridge Director Technical/

Bridge constructed Improved access to services

IDP PROGRAMME NUMBER KEY PERFORMANCE

INDICATOR ANNUAL TARGET

STRATEGY

BASELINE 30 JUNE 2021

ROADS BRIDGES AND TRANSPORT INFRASTRUCTURE- BSD02

To provide sustainable infrastructure development by building and maintaining access roads, bridges and storm water

(4)

Lining, Fencing and upgrading of primary storm water channel through Khwezi Naledi and upgrade of two motor bridges

New indicator Lining, Fencing and upgrading of primary storm water channel through Khwezi Naledi and upgrade of two motor bridges

Director Technical/

Bridge constructed Improved access to services

Lining, Fencing and upgrading of primary storm water channel through Lady Grey

New indicator Lining, Fencing and upgrading of primary storm water channel through Lady Grey

Director Technical/

Storm water channel upgraded

Improved access to services

RESPONSIBLE PERSON KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

KEY PERFORMANCE INDICATOR IDP PROGRAMME NUMBER

ANNUAL TARGET BASELINE 30 JUNE

2021

To provide sustainable infrastructure development by building and maintaining access roads, bridges and storm waterSTRATEGY ROADS BRIDGES AND TRANSPORT INFRASTRUCTURE- BSD02

(5)

Construction of 180 accesses to properties in Tienbank BY 31 December 2021

90 accesses to properties in Tienbank was constructed in 202/2021

Construction of 90 accesses to properties in Tienbank

Director Technical/

PMU Manager

180 accesses to properties constructed in Tienbank

Director Technical Services KEY PERFORMANCE

IDP PROGRAMME NUMBER RESPONSIBLE PERSON

To provide sustainable infrastructure development by building and maintaining access roads, bridges and storm water ROADS BRIDGES AND TRANSPORT INFRASTRUCTURE- BSD02

STRATEGY

OUTPUT INPUT

OUTCOME

(6)

Construction of 8 Speedhumps in Lady Grey(7) and Rhodes (1) by 30 September 2021

6 Speedhumps were constructed in Lady Grey(5) and Rhodes (1) in 2020/2021

Construction of 2 Speedhumps in Lady Grey

Director Technical/

PMU Manager

8 Speedhumps Constructed

ROADS BRIDGES AND TRANSPORT INFRASTRUCTURE- BSD02 To provide sustainable infrastructure development by building and maintaining access roads, bridges and storm water

KEY PERFORMANCE INDICATOR

BASELINE 30 JUNE

2021 ANNUAL TARGET KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

(7)

Renovate Barkly East Town Hall

Contractor was appointed and the Site was established in 2020/2021.

Renovations of Barkly East Town Hall

Director Technical/

PMU Manager/R5060978,5 5

Facility renovated Ensure asset lifespan Director Technical Services

Upgrade of MPCC in Sterkspruit

New indicator MPCC upgraded Director Technical Services/PMU/R 843496,43

MPCC upgraded Improved environment for community

Ensure asset lifespan Director Technical Services

Repairs and maintenance of Community Halls in Towns

7 Halls Maintained and Repaired in 2020/2021

7 Halls Maintained and Repaired

Director Community Services/Manager Amenities

Halls maintained and Repaired

Ensure asset lifespan Director Community Services

RESPONSIBLE PERSON OUTCOME

STRATEGY

OUTPUT ANNUAL TARGET

KEY PERFORMANCE INDICATOR IDP PROGRAMME NUMBER INDOOR RECREATIONAL COMMUNITY FACILITIES - BSD03

To ensure effective management and maintenance of indoor recreational community facilities

INPUT BASELINE 30 JUNE

2021

(8)

Repairs and maintenance of Community Halls in Rural Areas

17 Halls Maintained and Repaired in 2020/2021

17 Halls Maintained and Repaired

Halls maintained and Repaired

Ensure asset lifespan Director Community Services KEY PERFORMANCE

INDICATOR

INDOOR RECREATIONAL COMMUNITY FACILITIES - BSD03

INPUT OUTPUT

ANNUAL TARGET

To ensure effective management and maintenance of indoor recreational community facilitiesSTRATEGY IDP PROGRAMME NUMBER

OUTCOME RESPONSIBLE PERSON

(9)

Report on Number of Burial Plots provided as per request

12 Reports on number of Burial Plots provided as per request

Burial Plots provided for burial

Improved Burial of communities

Report on number of cemeteries maintained in Towns

4 reports submitted on 8 Cemeteries maintained in 2020/2021

4 Reports on 8 Cemeteries maintained in each quarter

Maintained cemeteries

Report on number of cemeteries maintained in Rural Areas

4 reports submitted on 10 Cemeteries maintained in 2020/2021

4 Reports on 10 Rural cemeteries maintained in each quarter

Maintained cemeteries

Construction of New Cemetery in Barkly EastContractor was

appointed and the Site Established in 2020/2021

Construction of New Cemetery in Barkly East

Director Technical/

PMU Manager/R6747971,4 0

Provide plots for

burials Improved Burial of communities Director

Technical Services/Dire ctor DTPS

Construction of New Cemetery in Sterkspruit by 2023

New indicator Construction of New Cemetery in Sterkspruit

Director Technical/ R 992879,64 / PMU Manager

Provide plots for

burials Sufficient burial area for 10 years Director

Technical Services

Fencing of existing cemetries at Joveleni, Hinana and Voyizana

New indicator Fencing of existing cemetries at Joveleni, Hinana and Voyizana

Director Technical/ R 1158359,30 / PMU Manager

Provide plots for

burials Sufficient burial area for 10 years Director

Technical Services

Report on Sportsfields maintained in 5 Sportsfields

12 Reports on 5 Sportsfield Maintained were submitted in 2020/2021

12 Reports on 5 Sportsfield Maintained in (W2,W13,W10,W14,W 15 and W16)

2 Sportsfield maintained

Improved lifespan of municipal assets

RESPONSIBLE PERSON KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

INPUT

IDP PROGRAMME NUMBER BASELINE 30 JUNE 2021 KEY PERFORMANCE

RESPONSIBLE PERSON STRATEGY IDP PROGRAMME NUMBER KEY PERFORMANCE

INDICATOR BASELINE 30 JUNE OUTPUT OUTCOME

2021

KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT ANNUAL TARGET

STRATEGY To construct, maintain, identify, establish and upgrade existing urban Sportsfields SPORTS BSD05 To ensure effective management, construction and maintenance of cemeteries and pauper burials CEMETERIES AND BURIAL - BSD04

(10)

(11)

Signing of the SLA by the Municipal Manager and sent to DSRAC by 31 July 2020

SLA signed for 2020/2021 financial year

2021/2022 SLA Signed between 2 parties

Compliance with the SLA

Improved literacy levels within the Senqu Communities

Report on the Implementation of Library Services SLA with DSRAC

4 Quarterly Reports on the Implementation of the SLA were submitted in 2020/2021

4 Quarterly Reports on the Implementation of the SLA.

Compliance with the signed SLA Improved literacy

levels within the Senqu Communities

Report on the cleaning of parks in Lady Grey and Barkly East

4 Quarterly Reports on 3 Parks cleaned (2 Lady Grey,1 Barkly East) were submitted in 2020/2021

4 Quarterly Reports on 3 Parks cleaned (2 Lady Grey,1 Barkly East)

Park maintained Improved Community Leisure within the Senqu Municipal area

Report on the cleaning of public open spaces (Lady Grey, Barkly East, Sterkspruit &

Rhodes)

4 Quarterly Reports on 29 public open spaces cleaned (12 Lady Grey, 11 Barkly East, 01 Sterkspruit and 05 Rhodes) were submitted in 2020/2021

4 Quarterly Reports on 29 public open spaces cleaned (12 Lady Grey, 11 Barkly East, 01 Sterkspruit and 05 Rhodes)

Public Open Spaces

maintained Improved Community Leisure within the Senqu Municipal area

RESPONSIBLE PERSON IDP PROGRAMME NUMBER

STRATEGY

INPUT OUTCOME

BASELINE 30 JUNE 2021 KEY PERFORMANCE

INDICATOR

LIBRARIES – BSD06

To provide library services to all residents

ANNUAL TARGET KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

OUTPUT

To create a healthy and sustainable environment by maintaining and developing public open spaces PARKS AND PUBLIC OPEN SPACES - BSD07

(12)

Updating of Stock Register

4 stock Registers were updated in 2020/2021

Stock Register Quarterly Updated for all Commonages

Register updated Improved management of animals

Number of Awareness's conducted on Commonage Management

3 Awareness Campaign

conducted in 2020/20214 Awareness's Held Director Community Services/Manager Amenities

Awareness campaigns on overgrazing conducted

Improved management of animals within the Municipal Area

Collection of Waste in Towns. BE, Herschell, LG, Rhodes, Rossouw and Sterkspruit

Total of 8055,19 tons of waste was collected in Towns in 2020/2021

Collection of Waste in Towns. BE, Herschell, LG, Rhodes, Rossouw and Sterkspruit

Director Community Services /Manager Waste/

Waste Collected Healthier and Clean living conditions Director

Community Services

To effectively manage and reduce waste WASTE MANAGEMENT - RECYCLING BSD09

STRATEGY RESPONSIBLE PERSON

IDP PROGRAMME NUMBER KEY PERFORMANCE INDICATOR

To maintain and control the municipal commonage LICENSING AND CONTROL OF ANIMAL - BSD08

2021 ANNUAL TARGET INPUT OUTPUT OUTCOME

(13)

Waste awareness ànd Cleaning Campaigns

11 Campaigns conducted in 2020/2021

Waste awareness ànd Cleaning Campaigns conducted

Director Community Services/ Manager Waste

Community waste awareness

Improved knowledge about waste management in Senqu Municipality

To effectively manage and reduce waste

Development of a Solid Waste Site in Ward 5 - Rossouw

The Contractor was appointed and the Site Established in 2020/2021

Development of a Solid Waste Site in Ward 5 - Rossouw

Director Technical Services/ PMU Manager/ Capital budget: R 7507118,18

Waste Site

Developed Improved

Management of Waste Material

Director Technical Services KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

RESPONSIBLE PERSON OUTCOME BASELINE 30 JUNE

2021 INPUT OUTPUT

KEY PERFORMANCE

IDP PROGRAMME NUMBER

To reduce waste through awareness campaigns WASTE MANAGEMENT - RECYCLING BSD09

STRATEGY

(14)

Development of a Solid Waste Site in Ward 13 - Herschel by 2022

The project was advertised and The Contractor was appointed in 2020/2021

Development of a Solid Waste Site in Ward 13 - Herschel

Director Technical Services/ PMU Manager/ Capital budget: R9700208,89

Waste Site Developed

Improved Management of Waste Material

Upgrading of the Lady Grey Solid Waste Site

The project was advertised and The Contractor was appointed in 2020/2021

Upgrading of the Lady Grey Solid Waste Site

Waste Site Upgraded to be NEMA Compliant

Improved Management of Waste Material

RESPONSIBLE PERSON OUTCOME ANNUAL TARGET

STRATEGY To effectively manage and reduce waste WASTE MANAGEMENT - RECYCLING BSD09IDP PROGRAMME NUMBER BASELINE 30 JUNE 2021

(15)

To effectively manage and reduce waste Development of Solid Waste Site in Ward 10- Sterkspruit by 2023

EIA Process. 2019/2020 Development of Solid Waste Site in Ward 10- Sterkspruit

Site closed and land rehabilitated for other use

Compliance with NEMA

Report on the percentage of households with access to basic level of refuse removal

As per Valuation roll there are 6 713, properties where service charges are required. The municipality provided refuse removal to 5 757 properties 85,75%

during the year 2019/20 1 Annual Report on the percentage of households with access to basic level of refuse removal.

Director Community Services/Manager Solid Waste

Number of people with access to free basic refuse removal

Fair level of delivery of services

That all registered indigent households receive free basic electricity and refuse removal FREE BASIC SERVICES BSD10 Report on the percentage of household earning less than 2 state pension fund per month with access to free basic services

1 Annual Report was tabled - 31,04 % of our serviced consumers are registered as Indigent consumers.

1 Annual Report on the percentage of household earning less than 2 state pension fund per month with access to free basic services

CFO/Manager Revenue/

R

Number of indigent people approved for free basic electricity

Equal delivery of service to the community of Senqu Municipality

CFO To improve the quality of life for residents by increasing the % of households receiving basic refuse collection WASTE MANAGEMENT - RECYCLING BSD09

STRATEGY

BASELINE 30 JUNE 2021 IDP PROGRAMME NUMBER

ANNUAL TARGET

(16)

To reduce Senqu electricity backlogs by assisting Eskom with electrification of rural areas as identified by Council.

Electrification of Rural Area within Senqu Municipality by 30 June 2021.

303 households electrified in 2020/2021

303 households electrified

Director Technical Services/ Electro Technical Controller/

R

Households electrified in rural areas

Improved visibility and energy supply in Rural Areas

Installation of new Pre- Paid Meters throughout the Municipality.

100% of new pre-paid meters were installed within 4 days from the date of instruction in 2020/2021

100% of new pre-paid meters installed within 4 days from the date of instruction

Director Technical/Electro Technical Controller/

R

Reliable Metering System

Improved Revenue Collection

Replacement of existing metres throughout the municipality.

In 2020/2021 - 47 Meters were replaced

Replaced Meters installed

Director Technical/Electro Technical Controller/

R

Reliable Metering System

Improved Revenue Collection

Repair and Maintenance Transformer in Ward 8, 10, 14 and 16

4 Transformers were maintentained in 2020/2021

Maintenance of

Transformers Director Technical Services/ Electro Technical Controller/

R

Minimise electrical outages Electrical power

supply stability Director Technical Services

Replace Street Lights in 3 Wards (Ward 10, 14 and 16)

90 street lights replaced in 2020/2021

Streetlight replaced Director Technical Services/ Electro Technical Controller/

R

Working Public lighting

Improved visibility and community safety within Senqu Municipality

Director Technical Services KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

RESPONSIBLE PERSON ANNUAL TARGET

KEY PERFORMANCE INDICATOR STRATEGY To maintain the existing electrical infrastructure through replacement of outdated equipment and installation of new equipment in order to reduce losses and ensure compliance

IDP PROGRAMME NUMBERELECTRICITY AND STREET LIGHTING BSD11

(17)

Installation of Traffic lights

New indicator Installation of Traffic lights

Director Technical Services/ Electro Technical Controller /R 379573,39

Traffic lights installed in Sterkspruit

Improve the flow of movement of traffic.

The percentage of households with access to basic level of electricity

1 Annual Report on the percentage of households with access to basic level of electricity 92% *(this is inclusive of the areas that are supplied by Eskom )

1 Annual Report on the percentage of households with access to basic level of electricity.

Director Technical Services/ Electro Technical Controller

Number of people with access to free basic electricity.

Fair level of delivery of services

To reduce Senqu electricity backlogs by assisting Eskom with electrification of rural areas as identified by Council.

ELECTRICITY AND STREET LIGHTING BSD11

KEY PERFORMANCE

INDICATOR BASELINE 30 JUNE INPUT OUTPUT OUTCOME

2021 IDP PROGRAMME NUMBER

STRATEGY

(18)

To ensure that all businesses operating in the Municipality have licences and are operating according to legislation by 2022 LICENSING OF BUSINESSES BSD 13

Management of the issuing of business licencing

4 quartely Reports submitted on the issuing of business licences in 2020/2021

4 quarterly reports on the issuing of business licencing

Director Community Services/ Manager Amenities

Businesses licenced Improve management of businesses

Director Community Services KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

STRATEGY

ANNUAL TARGET

RESPONSIBLE PERSON KEY PERFORMANCE

2021

(19)

To promote responsible tourism, arts and heritage through continued support to local initiatives TOURISM LED01

Implementation of the Senqu marketing strategy derived from the Responsible Tourism Plan

4 Quarterly Reports on implementation of the Senqu Marketing strategy were submitted in 2020/2021

4 Quarterly Reports on implementation of the Senqu Marketing strategy and 1 Senqu marketing strategy

Director Development and Town Planning Services/Manager IPED

4 Quarterly Reports on implementation of the Senqu Marketing strategy

Well marketed municipal area

Director Development and Town Planning Services

Number of Economic Development Forum held

4 Economic Development Forums held in 2020/2021

4 Economic Development Forum held

4 EDF's held Coordinated LED Programmes Director

Development and Town Planning Services

Report on number of jobs created through the LED initiatives including capital projects

162 jobs created through LED initiatives in 2019/2020

1 Annual Consolidated Report on number jobs created through LED initiatives including capital projects

Number of jobs

created Improved socio

economic conditions of the poor

% of the municipal infrastructure capital projects in excess of R6 million, allocated to SMME's through sub contracting.

2020/2021 Report 30 % of the municipal infrastructure capital projects in excess of R6 million, allocated to SMME's through sub contracting.

Improved work opportunities for SMME's

Increase in revenue recycled in local economy

Director Technical Services IDP PROGRAMME NUMBER

OUTCOME BASELINE 30 JUNE

2021

RESPONSIBLE PERSON KPA 2: LOCAL ECONOMIC DEVELOPMENT

STRATEGY

KEY PERFORMANCE

INDICATOR ANNUAL TARGET INPUT OUTPUT

To promote and attract development in the local economy through implementation of the LED strategy LED 02

(20)

Development of the Institutional Procurement Plan

Procurement Plan Developed in 2020/2021

1 Procurement Plan Developed

CFO/Manager Supply Chain/

Departmental Demand Plans

Plan Developed Improved Management of Supply Chain Processes

CFO

SUPPLY CHAIN MANAGEMENT (ADMINISTRATION AND REPORTING) - MFMV01 IDP PROGRAMME NUMBER

STRATEGY

To ensure the efficient and effective procurement of goods and services RESPONSIBLE PERSON

2021 ANNUAL TARGET KPA 3: MUNICIPAL FINANCIAL MANAGEMENT & VIABILITY

(21)

Perform the Annual Asset Count

The 1 Annual Asset Count was Performed in 2020/2021

1 Annual Asset Count Performed

CFO/Manager Supply Chain

Asset Count Report developed

Improved management of municipal assets

CFO

To ensure monitoring of Municipal Assets per Department through regular asset checks and reporting IDP PROGRAMME NUMBERASSET MANAGEMENT- MFMV02

KEY PERFORMANCE

INDICATOR BASELINE 30 JUNE ANNUAL TARGET 2021

STRATEGY

RESPONSIBLE PERSON KPA 3: MUNICIPAL FINANCIAL MANAGEMENT & VIABILITY

OUTCOME

(22)

To annually assess and report on the % of the budget spent as expressed by the ratios

Report on Financial viability as expressed by the ratios in the gazette.

2020/2021 Ratios 1 Annual Report on the Ratios

CFO/MANAGER BTO/Financial System /All Directors

Report on Ratios Improved management of municipal financial and other resources

CFO

Compile Supplementary valuation roll

2020/2021 Valuation Roll

1 Annual Supplementary Valuation Roll compiled

CFO/Manager Revenue

Actual Supplementary Valuation conducted

1 Annual Supplementary valuation roll

CFO

Report on correct billing of consumers

2020/2021 verified actual correct billing reported

12 Monthly Reports on 100% Correct billing of consumers with a 2%

variance factor

CFO/Manager Revenue 0000 /Financial System/

Number of consumers correctly billed

Improved Revenue collection and management of municipal financial resources

CFO

Report on actual

revenue collected 2020/2021 Total

Revenue collected 4 Quarterly Reports on the actual collected revenue

CFO/ Manager Revenue/ Financial System

Total Planned

Revenue collected Improved Revenue collection and management of municipal financial resources

CFO KPA 3: MUNICIPAL FINANCIAL MANAGEMENT & VIABILITY

IDP PROGRAMME NUMBER BASELINE 30 JUNE 2021

FINANCIAL MANAGEMENT - MFMV03

OUTCOME

To expand and protect the municipal revenue base by providing accurate bills for services renderedSTRATEGY

KEY PERFORMANCE

INDICATOR ANNUAL TARGET INPUT OUTPUT

(23)

Reporting of Unauthorised, Irregular, Fruitless and Wasteful expenditure and Minor Breaches

2020/2021 Reports 4 Quarterly Reports of Unauthorised, Irregular, Fruitless and Wasteful expenditure and Minor Breaches

CFO/Director Development and Town Planning Services/Manager Supply Chain/

Manager Governance and Compliance

4 Quarterly Reports of Unauthorised, Irregular, Fruitless and Wasteful expenditure and Minor Breaches

Improved management of municipal finances

CFO

Compilation and submission of Legislatively Compliant AFS

2019/2020 AFS Compilation of 2020/2021 AFS by 31 August 2021

CFO/ All Directors/ Legislatively compliant AFS

Improved reporting on public funds

CFO

To expand and protect the municipal revenue base by providing accurate bills for services rendered FINANCIAL MANAGEMENT - MFMV03 RESPONSIBLE PERSON

STRATEGY

KEY PERFORMANCE

KPA 3: MUNICIPAL FINANCIAL MANAGEMENT & VIABILITY

OUTCOME

(24)

Report on the % of operational budget actually spent with a variance of 5%

The OPEX expenditure 2020/2021

Report on100 % Expenditure of the Operational Budget by the end of the financial year

CFO/ R000/

Financial System/ All Directors

Monitoring and Implementation of the budget

Improved management of public funds and delivery of services

CFO

Report on % Capital budget actually spent with a variance of 5%

The CAPEX expenditure of 2020/2021

Report on 100%

Expenditure of the Capital Budget

CFO/ R000/

CFO

Report on % of Conditional grants received actually spent

Conditional Grant expenditure of 2020/2021

12 Reports on 100%

Expenditure on Conditional grants received

CFO/ R000/

CFO

Report on % of Conditional grants opex received actually spent

2020/2021 Conditional Grants Opex Actually Spent

12 Reports on 100%

Expenditure on Conditional Grants Opex received

CFO/ R000/

CFO

To annually report on the % of the Municipality's budget actually spent on capital projects identified a particular financial year in terms of the Municipality's IDP

KEY PERFORMANCE INDICATOR KPA 3: MUNICIPAL FINANCIAL MANAGEMENT & VIABILITY

ANNUAL TARGET INPUT OUTPUT OUTCOME

STRATEGY IDP PROGRAMME NUMBER RESPONSIBLE PERSON

(25)

Compilation of the Annual budget for 2022/2023

2021/2022 Budget 2022/2023 MFMA Compliant budget by 31 May 2022

CFO/ Financial System/ All Directors /Dora / Legislative Directives /

MFMA Compliant budget

Improved Municipal Financial Planning

CFO

Compilation of the Adjustment budget by 28 February 2022

2020/2021 Budget MFMA Compliant 2021/2022 Adjustment budget

CFO/ Financial System/ All Directors / Legislative Directives

MFMA Compliant adjusted budget

Improved Municipal Financial Planning

CFO

Development and submission of the section 71 (1) report (Submission to the Mayor and National Treasury within 10 working days)

12 section 71 reports for 2020/2021 12 Monthly reports on

Section 71 (1) developed

CFO/Manager BTO/

Financial System / Treasury Template / All Directors

Compliance with Treasury Regulations and the MFMA

Improved Financial Management and Reporting

CFO

Compilation and tabling of the Mid-Year Budget and Performance Report (s72)

2020/2021 Mid-Year Budget and Performance Report

2021/2022 Mid-Year Budget and Performance Report compiled, tabled by 25 January 2022

Director Development and Town Planning Services/CFO/Manag er Governance and Compliance

Mid-Year Report Compiled

Structured and Improved Planning, Monitoring and Evaluation

Director Development and Town Planning Services/

CFO

Compilation of the section 52 (d) Reports

3 Section 52 (d) Reports compiled (First Quarter - October 2021, Third Quarter - April 2022, and Fourth Quarter - July 2022)

Director Development and Town Planning Services/CFO/Manag er Governance and Compliance

Section 52 (d) Compiled

Improved Financial Management and Reporting

Director Development and Town Planning Services/

CFO To develop and submit S 71, S 72 & S 52 reports as per MFMA guidelines and prescripts

BUDGET COMPILATION - MFMV05

BASELINE 30 JUNE 2021 IDP PROGRAMME NUMBER

To ensure compliance with the MFMA and MSA requirements regarding the adjustment budget and annual budget development and submission requirements

OUTCOME

ANNUAL TARGET

REPORTING - MFMV06

(26)

Systems downtime for emails and internet as a result of hardware or network failure (3hrs)

3hrs in 2020/2021 4 Quarterly Reports on the Systems downtime for emails and internet as a result of hardware or network failure

CFO/Manager IT Server Downtime monitored

Improved Management of IT

CFO

Monitoring and Maintenance of the Servers

2020/2021 Maintenance on the servers

4 Quarterly Reports on the monitoring and maintenance of the server

CFO/Manager IT Maintained Servers Improved IT Management

CFO BASELINE 30 JUNE

2021

STRATEGY

RESPONSIBLE PERSON IDP PROGRAMME NUMBER

OUTCOME

ANNUAL TARGET

IT - MFMV07

To ensure a continually secure, effective and efficient ICT service through implementation of ICT policies and plans and upgrading of ICT equipment

(27)

Monitor and Manage the IT Back Up System

2020/2021 Reports 4 Quarterly Reports on the Monitoring of IT Back Up System

CFO/Manager IT Reports Compiled Improved IT Management

CFO

Conduct IT needs assessments per department and purchase the identified equipment

2020/2021 Needs Assessment

1 Assessment Report and IT equipment purchased

CFO/Manager IT Assessment Conducted

Improved IT Management

CFO

IT Steering Committee 4 meetings held in 2020/2022

4 Meetings Held CFO/Manager IT Meetings Held Improved IT Management

CFO STRATEGY To ensure a continually secure, effective and efficient ICT service through implementation of ICT policies and plans and upgrading of ICT equipment IT - MFMV07

2021 IDP PROGRAMME NUMBER

INDICATOR

(28)

To submit the skills plan and annual training report as legislated

Report on training initiatives for staff and councillors implemented in terms of the Workplace Skills Plan

1 Reports on training initiatives implemented for staff and councillors was submitted in 2020/2021

1 Reports on training initiatives implemented for staff

Director Corporate/Manager HR

Capacitation of employees

Improved capacity of employees to carry out their duties

Director Corporate Services BASELINE 30 JUNE

2021 STRATEGY SKILLS DEVELOPMENT - MTID01IDP PROGRAMME NUMBER KEY PERFORMANCE

INDICATOR INPUT OUTPUT OUTCOME

KPA 4: MUNICIPAL TRANSFORMATION & INSTITUTIONAL DEVELOPMENT

ANNUAL TARGET

(29)

To develop and implement an effective HR strategy

Number of staff who meet Minimum Competency levels (as prescribed by NT)

31 staff members that meet competency requirements 2019/2020

2 Reports on 75% of staff who meet Minimum Competency levels (as prescribed by NT)

Director Corporate Services

To develop, adopt and implement the workplace skills plan (WSDP).

Report on the % of a municipality's budget actually spent on implementing its workplace skills plan

report submitted in 2020/2021

1 Annual Report on the % of a municipality's budget actually spent on implementing its workplace skills plan

CFO/ Director Corporate/Manager HR

Director Corporate Services KPA 4: MUNICIPAL TRANSFORMATION & INSTITUTIONAL DEVELOPMENT

RESPONSIBLE PERSON BASELINE 30 JUNE

2021 STRATEGY IDP PROGRAMME NUMBER

ANNUAL TARGET INPUT OUTPUT OUTCOME

SKILLS DEVELOPMENT - MTID01

(30)

No of people from employer equity target groups employed in the 3 highest levels of organogram in compliance with a municipal approved employment equity plan EMPLOYMENT EQUITY - MTID02

Report on number of people from employer equity target groups employed in the 3 highest levels of organogram in compliance with a municipal approved employment equity plan

report submitted in 2020/2021

1 Report on no. of people from employer equity target groups employed in the 3 highest levels of organogram in compliance with a municipal approved employment equity plan

Reports compiled Balanced Equity in the employment of the municipality

Director Corporate Services ANNUAL TARGET

STRATEGY IDP PROGRAMME NUMBER KEY PERFORMANCE INDICATOR

BASELINE 30 JUNE 2021 KPA 4: MUNICIPAL TRANSFORMATION & INSTITUTIONAL DEVELOPMENT

OUTCOME

(31)

Reviewal of the Institutional Organogram

2020/2021 Reviewed Organogramme

2020-2021 reviewal of the organogramme

Organogramme approved

Improved acquisition of staff

Organise A Municipal

Wellness Day 1 Wellness programme

conducted in 2020/20211 Event Held Director Corporate/Manager HR/R

Wellness Day Held Improved state of Municipal EmployeesDirector

Corporate Services

STRATEGY

To ensure effective management of staff and policy and procedure processes through job descriptions, leave management and clock in systems RECRUITMENT, SELECTION AND EMPLOYEE MANAGEMENT - MTID03

To ensure the physical and mental well being of employees through the implementation of an employee wellness programme EMPLOYEE WELLNESS PROGRAMME - MTID04 RESPONSIBLE PERSON

ANNUAL TARGET KPA 4: MUNICIPAL TRANSFORMATION & INSTITUTIONAL DEVELOPMENT

(32)

Number of OHS Meetings held

2020/2021 tracked resolutions

Percentage of tracked OHS resolutions resolved

Meetings Held Improved working Environment of Municipal Employees

To ensure a good relationship between management and employees through regular interactions on labour issues LOCAL LABOUR FORUM - MTID 06

Number of Local Labour Forum meeting held

Percentage of tracked LLF resolutions resolved

Number of meetings held

Improved Relations between the Employer and Employees

Director Corporate Services STRATEGY IDP PROGRAMME NUMBER

2021 KEY PERFORMANCE

INDICATOR

To ensure that all Senqu buildings and staff adhere to and implement OHS legislation RESPONSIBLE PERSON

OCCUPATIONAL HEALTH AND SAFETY - MTID05

(33)

(34)

Reviewal of the Performance Management Policy

Policy reviewed in 202/2021

Review the policy Director Development and Town Planning Services/Manager Governance and Compliance/

PMS Policy Reviewed

Improved Monitoring and Evaluation within the municipality

Signing of Performance Agreements by the Municipal Manager and all Section 56 Managers

6 Agreements signed 6 Signed Performance Agreements Director

Development and Town Planning Services/Manager Governance and Compliance/

Signed Agreements Structured and Improved Planning, Monitoring and Evaluation

Signing of Performance agreements by the Managers with their respective Directors

18 Agreements signed 18 Signed Performance Agreements

Director Development and Town Planning Services/Manager Governance and Compliance/

Signed Plans Structured and Improved Planning, Monitoring and Evaluation

Director Development and Town Planning Services ANNUAL TARGET

PERFORMANCE MANAGEMENT AND REPORTING - MTID11

To ensure that a system of departmental and individual performance management system is implemented

STRATEGY IDP PROGRAMME NUMBER BASELINE 30 JUNE 2021

RESPONSIBLE PERSON OUTCOME

(35)

Compilation of the Annual Performance Report 2020/2021 (s46)

2019/2020 Annual Performance Report

Annual Performance Report compiled and submitted to AG by 31 August 2021

Annual Performance Report compiled

Compilation of the Annual Report for 2020/2021

2019/2020 Annual Report

Annual Report compiled and approved by 31 March 2022

Annual Report compiled

Development and Tabling of the Service Delivery and Budget Implementation Plan by June 2021

2020/2021 SDBIP 2021/2022 SDBIP developed and approved by the Mayor within 28 days after the approval of the budget

R2 114 487.00

SDBIP Compiled Structured and Improved Planning, Monitoring and Evaluation

To implement SPLUMA regulations SPATIAL PLANNING - MTID12 Develop a Local SDF for Barkly East

The service provider was appointed on 4 November 2019, and 1st draft SDF complete by 30 June 2020

Approval prior to year end

Director Development and Town Planning Services/Town Planner/

R 1594834,00

SDF developed Improved Land Use Management

Director Development and Town Planning Services OUTCOME OUTPUT

INPUT ANNUAL TARGET BASELINE 30 JUNE

2021

PERFORMANCE MANAGEMENT AND REPORTING - MTID11

STRATEGY

To ensure that a system of departmental and individual performance management system is implemented RESPONSIBLE PERSON

(36)

To ensure equitable access to housing for communities

Development of Housing Sector Plan

The Service provider was appointed 17th December 2019 and the first draft of the Housing Development Plan (HSP) is complete

Housing Sector Plan developed

Director Development and Town Planning Services/Town Planner/ R 192 029.00

HSP developed Improved management of human settlements

Sterkspruit Urban

design framework Service Provider

appointed in 2020/2021Appointment of Service provide Director

Development and Town Planning Services/Town Planner/ R 480 073.00

Sterkspruit Congestion Feasibility Study Developed

Reduced congestion in Sterkspruit Director

Development and Town Planning Services

Facilitate the Implementation of Housing Development in Senqu by the Provincial Department of Human Settlement.

241 houses were built in

2020/2021 housing units built Director Development and Town Planning Services/Town Planner

Data Base of occupants of the informal settlement developed

Improved land

ownership Director

Development and Town Planning Services BASELINE 30 JUNE

2021 INPUT OUTPUT OUTCOME

IDP PROGRAMME NUMBER KEY PERFORMANCE

To manage urbanisation of existing urban areas HOUSING - MTID12

(37)

Review of the 2022/2023 IDP by 30 May 2022

2021/2022 IDP Annual Review of the 2017/2022 IDP

IDP developed Improved Planning of Municipal Programmes

Development of the IDP and Budget Process Plan for 2022/2023 reviewed by 31 August 2021

2020/2021 IDP and Budget Process Plan

Development of the 2021/2022 IDP and Budget Process Plan

Process Plan Developed

Improved Planning of Municipal Programmes and timing thereof

Number of IDP and Budget Steering Committee meetings held

4 planned meetings

held 4 Meetings Held Director

Development and Town Planning Services/Manager IPED/Manager Communications

Meetings Held Improved Budgeting Director Development and Town Planning Services/CF O To ensure development and adoption of the IDP and budget process plan and IDP s per legislated timeframes

BASELINE 30 JUNE 2021 KEY PERFORMANCE

INDICATOR IDP PROGRAMME NUMBER

ANNUAL TARGET

STRATEGY

INTEGRATED DEVELOPMENT PLANNING - MTID13

(38)

To annually report on the % of the Municipality's budget actually spent on capital projects identified a particular financial year in terms of the Municipality's IDP DORA REPORTING - 14

PMU DORA Reporting to Provincial Cogta by the 4th of every Month

2020/2021 reports 12 Reports on PMU DoRA Expenditure

Director Technical Services/PMU Manager

To ensure that municipal fleet is properly utilised and managed FLEET MANAGEMENT - 15

General Management of

Municipal Fleet 2020/2021 reports 4 quarterly reports on the management of fleet

Director Technical Services/ Manager Administration

Municipal fleet

managed Improve the

management of municipal fleet

Director Technical Services IDP PROGRAMME NUMBER

STRATEGY

RESPONSIBLE PERSON OUTCOME OUTPUT

INPUT ANNUAL TARGET BASELINE 30 JUNE

2021 KEY PERFORMANCE

INDICATOR

(39)

Report Quarterly on matters of Risk to the Audit Committee

Percentage of tracked Risk Committee meeting resolutions implemented

Director Development and Town Planning Services/Manager Governance and Compliance

Risk Register Updated

Minimisation of Municipal Risk

Develop a Conflict of Interests Declaration Register for staff and Councillors

2020/2021 Conflict of Interests Declaration Register

Development of the Conflict of Interest Register

Register Developed Improved Fraud Risk within the municipality

RISK AND FRAUD PREVENTION GGPP01

To promote and instil good governance practices within Senqu municipality

OUTPUT STRATEGY IDP PROGRAMME NUMBER

INPUT OUTCOME

ANNUAL TARGET

INDICATOR BASELINE 30 JUNE 2021 KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

(40)

To ensure compliance with all legislated deadlines such as MFMA & MSA ,mSCOA regulations, IDP and budget dates COMPLIANCE GGPP02

Report Quarterly on matters of Compliance to the Audit Committee

2020/2021 tracked compliance register

Percentage of tracked Compliance register implemented

Departmental Risk Assessments conducted

Minimization of Municipal Risk

Coordinate and hold one (1) Ordinary Audit Committee Meeting per quarter

4 Meetings were held in

2020/2021 4 Meetings MM/CAE/ R Meetings held Improved Oversight

and Governance MM/CAE

Number of Municipal Public Accounts Committee meetings held

2020/2021 tracked

resolutions Percentage of tracked MPAC resolutions implemented

MM/Manager Communications and Political Affairs/R

Number of MPAC

meetings held. Enhance oversight over Municipal functioning

MM/Manager Communicati ons and Political Affairs.

To ensure that Council, Exco and Top Management meetings are held regularly and that resolutions are implemented Number of Council/Exco/

Management resolutions tracked

4 Quarterly Reports on tracked resolutions

Director Corporate/

Manager IGR

Reports compiled Improved implementation of Council Resolutions

MM/Director Corporate Services KEY PERFORMANCE

2021 ANNUAL TARGET KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

To ensure quarterly sittings of MPAC and the Audit and Performance Committee and the annual preparation of an annual oversight report RESPONSIBLE PERSON

STRATEGY IDP PROGRAMME NUMBEROVERSIGHT - GGPP03

(41)

Number of Exco meetings held

2020/2021 meetings held

11 Meetings Director Corporate/

Manager IGR

Meetings Held Improved Oversight of Council and Decision Making

Director Corporate Services/All Directors

Number of Top Management Meetings held

2020/2021 Meetings

held 4 Meetings MM/Manager MM

Office Meetings Held Improved decision making and dissemination of information by Management

MM/All Directors

Number of Senior Executive Management Meetings held

2020/2021 meetings held in 2019/2020

6 Meetings MM/Manager MM Office

Meetings Held Improved decision making and dissemination of information by Management

MM/All Directors INPUT

ANNUAL TARGET KEY PERFORMANCE

INDICATOR

OUTPUT OUTCOME

OVERSIGHT - GGPP03

To ensure that Council, Exco and Top Management meetings are held regularly and that resolutions are implemented

BASELINE 30 JUNE 2021 KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

(42)

Report quarterly on the Institutional Audit Dashboard

4 reports in 2020/2021 4 Quarterly Reports on the Audit Dashboard

MM/Manager:

Strategic

Dashboard complied with

Improved Audit Outcome

MM/Manager Strategic

Conduct IT Security

Audit Service Provider

appointed in 2019/2020IT Security Audit

conducted MM/CAE/ Report on the IT

Security Audit Improved management of IT Security Risks

MM/CAE

Perform an IA Internal Quality Review in the fourth quarter and present the assessment results to the Senior Management and Audit Committee in the first meeting subsequent to the financial year end.

Internal quality assessment review conducted in 2019/2020

1 IA Internal Quality Assessment Review Conducted

MM/CAE/ 1 report on the IA Internal Quality Assessment results.

Conformance with the IIA's Quality Assurance and Improved Programme requirement &

Improved Governance of the IA unit.

MM/CAE

Monitor the implementation of the Audit Action Plan

2020/2021 reports Percentage of issues resolved on the audit action plan

Director Development and Town Planning Services/Manager:

Governance and Compliance

Audit Action Plan Implemented

Improved Audit Outcome

Director Development and Town Planning Services INPUT

INDICATOR

OVERSIGHT - GGPP03

2021

To ensure good governance through the monitoring of the implementation of the OPCAR and Audit action plan

KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

(43)

To ensure regular interaction with the public through the public participation plan, Imbizos and meetings such as IPPF

Number of Ward Committee Meetings held

68 Ward Committee Meetings were held.

1 Meeting per Ward in Each Quarter (17wards)

Director Corporate Services /Manager IGR and Stakeholder Relations/R

Meetings held Improved Public Participation

Director Corporate Services ANNUAL TARGET INPUT

KEY PERFORMANCE INDICATOR IDP PROGRAMME NUMBER

RESPONSIBLE PERSON BASELINE 30 JUNE

2021

COMMUNICATIONS, MARKETING, CUSTOMER CARE & PUBLIC PARTICIPATION GGPP04

STRATEGY

KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

(44)

To promote interactive communication with customers around service delivery issues COMMUNICATIONS, MARKETING, CUSTOMER CARE & PUBLIC PARTICIPATION GGPP04

Report on number of Customer Complaints and Presidential Hotline responded to within 7 days

12 reports submitted in 2020/2021

Percentage of issues resolved from the Municipal Customer Care Complaints register and Presidential Hotline

Director Corporate Services/Manager IGR and Communications and Stakeholder Relations/R

Queries resolved Improved Service Delivery

Number of Mayoral Imbizos held

2 meetings were held in 2020/2021

2 Meetings per ward in 2 quarters

Director Corporate Services/Manager IGR and Stakeholder Relations R

Informed Communities

Improved Public Participation within the Municipality

Number of Integrated public participation forum

4 meetings were held in

2019/2020 Percerntage of tracked IPPF resolutions implemented

Director Corporate Services /Manager IGR and stakeholder Relations/R

Information sharing with CDW and the Municipality

Improved Public Participation within the Municipality

Organise the Mayoral Budget Speech 2020/2021 Budget

Speech 2020/2021 Mayoral

Budget Speech Director Corporate Services /Manager IGR and Stakeholder Relations/Manager Communications and Political Affairs R

Speech Delivered Improved Public Participation within the Municipality

Reviewal of the Public Participation Policy by June 2021

2019-2020 Reviewed Policy

Review the Public Participation Policy

Director Corporate Services /Manager IGR and Stakeholder Relations/Manager Communications and Political Affairs R

Policy Reviewed Improved and Coordinated Public Participation within the Municipality

RESPONSIBLE PERSON KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

STRATEGY

KEY PERFORMANCE

COMMUNICATIONS, MARKETING, CUSTOMER CARE & PUBLIC PARTICIPATION GGPP04IDP PROGRAMME NUMBER

To ensure regular interaction with the public through the public participation plan, Imbizos and meetings such as IPPF

(45)

To promote interactive communication with customers around service delivery issues COMMUNICATIONS, MARKETING, CUSTOMER CARE & PUBLIC PARTICIPATION Reviewal of the

Customer Care Policy by June 2021

2018-2019 Reviewed Policy

Review the Customer Care Policy

Director Corporate Services /Manager IGR and Stakeholder Relations/Manager Communications and Political Affairs R

Policy Reviewed Improved and Coordinated Customer Care management within the Municipality

Implementation of the HIV/Aids Strategy and plan

2020/2021

Implementation Reports12 Monthly Reports Director Corporate Services/Manager IGR and Stakeholder Relations R

Reports Developed Improved Mainstreaming of HIV/AIDS related issues

Implementation of the

SPU Activity Plan 2020/2021 Activity Plan 4 Reports on the Implementation of the SPU Activity Plan

Director Corporate Services/Manager IGR and Stakeholder Relations/R

Plan Developed and Implemented Improved

Mainstreaming of SPU related issues

Reviewal of the Mainstreaming Policy by June 2021

2018-2019 Reviewed

Policy Review the Special

Programmes Policy Director Corporate Services /Manager IGR and Stakeholder Relations/Manager Communications and Political Affairs

Policy Reviewed Improved and Coordinated management of Special Programmes Affairs within the Municipality

KEY PERFORMANCE INDICATOR KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

STRATEGY IDP PROGRAMME NUMBER BASELINE 30 JUNE 2021

MAINSTREAMING - GGPP05

To promote the mainstreaming and upliftment of HIV and AIDS, women and children, youth, people with disabilities and the elderly into municipal Socio-Economic Programmes and Projects