ZFM District Municipality - Annual Performance Report

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ZFM District Municipality - Annual Performance Report

Section 46 Report: Final 2015/16

ZFM District Municipality

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Contents

1. Introduction ... 2

2. Strategic and Development objectives ... 3

1. Top Layer SDBIP ... 6

2. Key Considerations ... 8

2.1 Performance on service delivery targets – Support to our category B-Municipalities... 8

2.1.1 Support provided to the category B-Municipalities... 9

2.2 Performance on Service Delivery Targets: Mandatory Support... 10

2.3 Performance National Key Performance Indicators ... 24

3. Past performance annual performance report 2014/15 ... 27

3.1 Annual Target not achieved... 27

3.2 Remedial action implementation ... 27

4. Recommendations implemented mid-term performance report 2015/16 ... 28

5. Conclusion ... 29

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1. Introduction

In terms of Section 46(1)(a) of the MSA a municipality must prepare for each financial year a performance report reflecting the municipality’s and any service provider’s performance during the financial year, including comparison with targets of and with performance in the previous financial year.

The report must, furthermore, indicate the development and service delivery priorities and the performance targets set by the municipality for the following financial year and measures that were or are to be taken to improve performance.

Efforts have been made to ensure that this report is reflective of the above legislative requirements.

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2. Strategic and Development objectives

Vision: Quality support to deliver quality services.

Mission: Centre of excellence in providing quality basic services through support to local municipalities.

Strategic Objective Dev Objective

linkage codes

Development Objective Budget

1. To monitor and determine the housing backlogs in the district as well as to inform the public on housing information

Basic Service Delivery

01. Maintain and report on the housing requirements

R 1,865,131 02. Provide project management support to

B-Municipalities (i.e. "22" housing project in Kai! Garib etc.)

Municipal Institutional development and

Transformation

03. Assess and report on the service delivery capabilities of B-municipalities to fulfil their statutory mandates

Good

Governance and Public

Participation

04. Provide targeted support to B-

municipalities (e.g. including legal support to B-municipalities regarding land use matters)

2. To promote environmental health and safety of communities in the ZF Mgcawu District through the proactive prevention, mitigation, identification and management of environmental health services, fire and disaster risks

Basic Service Delivery

05. Providing environmental health services to B-municipalities

R 2,892,079 Good

Governance and Public

Participation

06. Implement special programmes (e.g.

HIV /Aids)

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4 3. To promote safety of

communities in the ZF Mgcawu District through the proactive prevention, mitigation,

identification and management of fire and disaster risks

Basic Service Delivery

07. Establish disaster management mechanisms and programmes in the ZF

Mgcawu District R 2,254,379

4. To Facilitate the Development of Sustainable regional land use, economic, spatial and

environmental planning

frameworks that will support and guide the development of a diversified, resilient and sustainable district economy

Local Economic Development

08. Establish a vehicle to ensure all businesses are co-operating (i.e. District Local Economic Development Forum)

R 2,811,417 09. Create investment opportunities in

sectoral development (i.e. investment activities; Entrepreneurial business support programme)

10. Enable an environment for business establishment and support initiatives (i.e. Increase the number of businesses;

entrepreneurial support) 5. To market, develop and co-

ordinate tourism in the ZF Mgcawu District

Local Economic Development

11. Promote the Green Kalahari tourism

brand in the ZF Mgcawu district R337,300

6. To assess and monitor the status of infrastructure needs and requirements of B Municipalities

Basic Service Delivery

12. Establish and provide selected infrastructure needs to targeted B Municipalities

R5,521,741

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5 The following are departmental strategic objectives. Departmental SDBIP are developed and monitored quarterly these indicators are funded by the

Equitable Share.

Internal Departmental SDBIP - not published (operational costs & personnel costs)

Strategic Objective NKPA Development objective Budget allocated

1. To assess and provide targeted support improving institutional capacity and service delivery capabilities of category B- municipalities

2. To ensure efficient business operations and to fulfils the assurance statutory

requirements of the ZF Mgcawu District Municipality

Municipal Institutional development and Transformation

1. Assess and report on the institutional capacity of B-municipalities to fulfil their statutory mandates

R 18,973,418

2. Assess and report on the service delivery capabilities of B-

municipalities to fulfil their statutory mandates

Good Governance and Public Participation

3. Provide targeted support to B- municipalities (e.g. including legal support to B-municipalities

regarding land use matters) Municipal

Finance and Viability management

4. Enable and improve financial viability and management through well-structured budget processes, financial systems, and MFMA compliance (i.e. promote good budget and fiscal management;

Unqualified audits)

R 12,461,401

Municipal Institutional development and Transformation

5. Enable efficient and effective administrative support and Planning processes (i.e. Maintaining sound labour relations, practices and overall administrative support, IDP planning etc.

R 14,135,195

Total amount Equitable Share R 45, 570, 014

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1. Top Layer SDBIP

MFMA Circular 13 states that “The SDBIP is a layered plan, with the top layer of the plan dealing with consolidated service delivery targets and in-year deadlines, and linking such targets to top management. Diagram 1 shows how only the tip of the pyramid is published as the SDBIP.

Once the top-layer targets are set, the top management is then expected to develop the next(lower) layer of detail of the SDBIP, by providing more detail on each output for which they are responsible for, and breaking up such outputs into smaller outputs and linking these to each middle-level and junior manager. Much of this lower layer detail will not be made public nor tabled in council – whilst the municipal manager has access to such lower layer detail of the SDBIP, it will largely only be the senior manager in charge who will be using such detail to hold middle-level and junior-level managers responsible for various components of the service delivery plan and targets of the municipality.

Only the highest layer of information of the SDBIP will be made public or tabled in the council. The Top Layer SDBIP should include per ward

information, particularly for key expenditure items on capital projects and service delivery – this will enable each ward councillor and ward committee to oversee service delivery in their ward.

The Top Layer SDBIP is Chapter 6 of our IDP (Integrated Development Plan). The mandate of the District is to provide support to our category B- Municipalities.

Externally

Top Layer SDBIP - Published SDBIP

Departmental SDBIP not published-

Internally

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7 The needs are determined by our Public Participation processes with our B-Municipalities as well as the Management letters of our B-Municipalities.

Key performance indicators are developed to determine whether we will achieve our outputs, outcomes and whether the said KPI will make an impact at the organisation.

Chapter four of the Annual Performance Report outlines the support that was rendered to the Category B-Municipalities in the District.

The District performed outstanding by achieving 100% of all planned objectives and indicators for the year in the Top level SDBIP.

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2. Key Considerations

2.1 Performance on service delivery targets – Support to our category B-Municipalities

The implementation of ZFM DM Service Delivery and Budget Implementation Plan on the IDP is the main guiding document during the first six months of the budget year.

The municipal strategic objectives and priorities are aligned to indicators. These indicators are monitored and evaluated on a quarterly basis, to determine the achievement of goals by the end of the financial year.

During the Public Participation process at the category B-Municipalities, support needs were identified, prioritised and aligned with the Strategic objectives.

Please see diagram:

Public partcipation with

our B-Municipalities Needs identitied Align with Strategic Objectives and Budget

(KPI's)

Chapter 6 of the IDP SDBIP 2015/16

Performance Plans Section 56&57 Measured Quarterly 1. Quarterly PM Report

2. Mid Term PM Report 3. Annual PM Report

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9 Support are categorised into Institutional Support and Mandatory Support. Institutional Support focuses: Departmental support such as Internal Audit, Risk management, IT, HR, Registry and filing, Performance Management, Finances & Annual Financial Statement.

Mandatory support focuses on Environmental Health, Disaster Management, Housing and Project Management (EPWP).

2.1.1 Support provided to the category B-Municipalities

Office of the Municipal Manager:

Internal Audit assistance to Mier & Kai Garib Municipalities

Performance Management support to Mier, !Kai Garib and //Khara Hais Municipalities Communication Support to Mier, Tsantsabane & Kai Garib Municipalities

Financial Services

Supply Chain assistance to Mier and Tsantsabane Municipalities

Asset Management assistance to Mier, Kgatelopele & Kai Garib Municipalities Budget and Treasury Support to Mier Municipality

Corporate Services

IT assistance to all category B-Municipalities

HRM & HRD assistance to Mier and Tsantsabane Municipality Mandatory Support

Housing assistance to all B-Municipalities except //Khara Hais Municipality

Disaster Management assistance to all B-Municipalities except //Khara Hais Municipality Environmental Health assistance to all B-Municipalities except //Khara Hais Municipality Project Management assistance to all B-Municipalities except //Khara Hais Municipality.

LED & Tourism assistance in ZFM District.

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2.2 Performance on Service Delivery Targets: Mandatory Support

Top Layer SDBIP

NKPA Strategic Objective

Developm ent Objective

Vote Municipality KPI Measurement Type of indicator

Baseline Annual Target

Target Date

Actual Result Reason Reme dial Action Housin

g

Basic Service delivery

To monitor and determine

the housing backlogs in the district as

well as to inform the public on

housing information

02.

Provide project managem ent support to B- Municipalit ies (i.e.

"22"

housing project in Kai !Garib etc.)

Housi ng

All B- Municipalities except //Khara Hais

Housing Accreditati on R1 050, 000 - ZF Mgcawu district municipalit y Housing inspectors including conduct inspection s on the projects. Z f Mgcawu district municipalit y Housing inspectors assist on building related issues by conducting monthly inspection s

Monthly housing inspection conducted

Output ZF Mgcawu district municipality Housing inspectors including conduct inspections on the projects. ZF Mgcawu district municipality Housing inspectors assist on building related issues

12 x Monthly housing inspection conducted

30-Jun-16 Monthly reports per running project at the B-

Municipalitie s. Reports compiled for Groenwater;

Maranteng and Skeifontein dates. No site inspections conducted, projects were on a standstill.

Target Achieved

Not

applic able

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action Housin

g

housing information

01.

Maintain and report on the housing requireme nts

Housi ng

Housing Accreditati on- R1 080, 000Nation al Housing needs roadshow:

Training of field workers, councillors and officials to file the National Housing Questionn aire by 30 June 2016

National Housing needs roadshow:

Training of field workers, councillors and officials to file the National Housing Questionnaire by 30 June 2016

Output National Housing needs roadshow:

Training of field workers, councillors and officials to file the National Housing Questionnair e by 30 June 2016

National Housing needs roadshow:

Training of field workers, councillor s and officials to file the National Housing Questionn aire by 30 June 2016

30-Jun-16 08, 09 and 10 March 2016, 11 February 23 February 09 February

Target achieved

Housin g

housing information

01.

Housi ng

Housing Accreditati on- R1 050, 000 Housing consumer to the B- Municipalit ies for per Quarter except for //Khara Hais Municipalit y

Housing consumer to the B- Municipalities for per Quarter except for //Khara Hais Municipality

Outcome Housing consumer to the B- Municipalitie s for per Quarter except for //Khara Hais Municipality

Housing consumer to the B- Municipali ties for per Quarter except for //Khara Hais Municipali ty

30-Jun-16 21 July 2015 Riemvasmaa k; 22 July 2015 Lennertsville;

29 July 2015;

Sternham &

Grootdrink 29 July 2015;

Maranteng 22 September 2015;

Groenwater 23 September 2015; Jenn Haven 23 September 2015;

Kenhardt 18 September 2015;

Loubos 16 September

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action 2015;

Rietfontein 15 September 2015;

Philandersbr on 15 September 2015 09 December 2015, 03 December 2015, 05 November 2015; 06 November 2015; 09 November 2015; 11 November 2015 Housing consumer to Kheis Municipality on 19 Jan 2016, Mier municipality on 20 January 2016, Kai Garib Municipality 23 Feb 2016;

Mier municipality 08 & 09 March 2016 ; Kheis Municipality 10 March 2016 Kai Garib Municipality -

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action 07 April

2016; Mier Municipality 01 April 2016

& 13 April 2016; 18 May Tsantsabane Municipality;

13 &14 June 2016; Mier municipality

Housin g

housing information

01.

Housi ng

Housing Accreditati on- Housing Sector Plan Review by 30 November 2015

Housing Sector Plan Review by 30 November 2015

Output Housing Sector Plan Review by 30 November 2015

Housing Sector Plan Review by 30 November 2015

30-Jun-16 Housing Sector Plan Review and approved by Province 30 November 2015 Housing Sector Plan Review and approved by Council 31 March 2016

Target Achieved

Environ mental Health

To promote environmental

health and safety of communities in the ZFM DM

through the proactive prevention,

mitigation, identification

and management

of environmental

health services, fire and disaster

risks.

06.

Providing environme ntal health services to B- municipalit ies

Enviro nment al Protec tion

All B-

Municipalities

Promotion of environme ntal health issues in local municipalit ies by conducting health inspection s at category B- Municipalit y and Submit a Quarterly Environme

Promotion of environmental health issues in local municipalities by conducting health inspections at category B- Municipality and Submit a Quarterly Environmental Health report to every B- Municipality

Input Promotion of environment al health issues in local municipalitie s by conducting health inspections at category B-

Municipality and Submit a Quarterly Environment al Health report to every B-

Promotion of environme ntal health issues in local municipali ties by conductin g health inspection s at category B- Municipali ty and Submit a Quarterly Environm

30-Jun-15 Quarterly reports compiled and distributed to B-

Municipalitie s

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action ntal Health

report to every B- Municipalit y

Municipality ental Health report to every B- Municipali ty LED &

Tourism

Local Economi

c Develop

ment

To facilitate the development of sustainable regional land

use, economic, spatial and environmental

planning frameworks

that will support and

guide the development

of a diversified, resilient and

sustainable district economy.

11. Enable an environme nt for business establishm ent and support initiatives (i.e. Incre ase the number of businesse s;

entreprene urial support)

All B-

Municipalities

Provide informatio n packages on the new BBEE Codes and their effects on SMME’s through DTI and submit them through e mail to all LM’s by 30 June 2016

Provide information packages on the new BBEE Codes and their effects on SMME’s through DTI and submit them through e mail to all LM’s by 30 June 2016

Output Provide information packages on the new BBEE Codes and their effects on SMME’s through DTI and submit them through e mail to all LM’s by 30 June 2016

Provide informatio n packages on the new BBEE Codes and their effects on SMME’s through DTI and submit them through e mail to all LM’s by 30 June 2016

30-Jun-16 Email send to all B- Municipalitie s on BBEE Codes send on 19 November 2015

Target Achieved

LED &

Tourism

Local Economi

c Develop

ment

To market, develop and

co-ordinate tourism in the

ZFM DM

Promote the Green Kalahari tourism brand in the ZFM DM

All B-

Municipalities

Conduct tourism awareness campaign with //Khara Hais Municipalit y by 31 December 2015

Conduct tourism awareness campaign with //Khara Hais Municipality by 31 December 2015

Output Conduct tourism awareness campaign with //Khara Hais Municipality by 31 December 2015

Conduct tourism awarenes s campaign with //Khara Hais Municipali ty by 31 December 2015

30-Jun-16 Tourism Awareness Campaign launched 22 September 2015; it was launched with //Khara Hais Tourism.

Tourist was greeted at the entrance of town (N14).

Different information stalls, 54

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action cars were

pulled.

Cultural groups which include the Khoi San and Nama were presented at the campaign.

LED &

Tourism

Local Economi

c Develop

ment

To market, develop and

co-ordinate tourism in the

ZFM DM

Promote the Green Kalahari tourism brand in the ZFM DM

All B-

Municipalities

Conduct Facility visits 1 x per annum for Quarter 2 within the district.

Output Conduct Facility visits 1 x per annum for Quarter 2 within the district.

Conduct Facility visits 1 x per annum for Quarter 2 within the district.

30-Jun-16 Facility visits conducted.

Target Achieved

LED &

Tourism

Local Economi

c Develop

ment

planning frameworks

All B-

Municipalities

Prepare Terms Of Reference for the establishm ent of Mier LED Forum for adoption by their Local Council by 30 June 2016

Prepare Terms Of Reference for the

establishment of Mier LED Forum for adoption by their Local Council by 30 June 2016

Output Prepare Terms Of Reference for the establishmen t of Mier LED Forum for adoption by their Local Council by 30 June 2016

Prepare Terms Of Reference for the establish ment of Mier LED Forum for adoption by their Local Council by 30 June 2016

30-Jun-16 Due to amalgamatio n of //Khara Hais and Mier Municipality the LED Forum could not take place.

Target not achieved

Due to amalga mation of //Khara Hais and Mier Municipa lity the LED Forum could not take place.

Forme r Mier munici pality will form part of the former //Khar a Hais munici pality LED forum – as Dawid Kruhyi per Munici pality

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action LED &

Tourism

Local Economi

c Develop

ment

planning frameworks

All B-

Municipalities

Arrange a DTI workshop for LED officials within the District on the Governme nt Incentive schemes by DTI and how to access it by 30 June 2016

Arrange a DTI workshop for LED officials within the District on the Government Incentive schemes by DTI and how to access it by 30 June 2016

Output Arrange a DTI workshop for LED officials within the District on the Government Incentive schemes by DTI and how to access it by 30 June 2016

Arrange a DTI workshop for LED officials within the District on the Governme nt Incentive schemes by DTI and how to access it by 30 June 2016

30-Jun-16 DTI workshop took place on 29 June 2016

Target Achieved

Disaster Manage

ment

To promote safety of communities in the ZFM DM

and management

of fire and disaster risks.

Establish disaster managem ent mechanis ms and programm es in the ZFM DM

All B-

Municipalities

Purchasin g of Fire Fighting Equipment for the category B- Municipalit ies by 30 June 2016 to the value of R350 000

Purchasing of Fire Fighting Equipment fo r the category B-

Municipalities by 30 June 2016

Output Purchasing of Fire Fighting Equipment f or the category B- Municipalitie s by 30 June 2016

Purchasin g of Fire Fighting Equipmen t for the category B- Municipali ties by 30 June 2016

30-Jun-16 Fire Equipment purchased, register in place.

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action Disaster

Manage ment

and management

All B-

Municipalities

Conduct Quarterly Education and Awarenes s programm e at B- Municipalit ies

4 x Conduct Quarterly Education and

Awareness programme at

B- Municipalities

Output 4 x Conduct Quarterly Education

and Awareness programme

at B- Municipalitie

s

4 x Conduct Quarterly Education

and Awarenes

s programm

e at B- Municipali

ties

30-Jun-16 Fire Danger index and weather forecast 07 September 2015; 07 July 2015;

Rainfall 01 July 2015 - 31 July 2015 07 - 11 December 2015; 30 November 2015; 01 - 04 December 2015 Hazmatt Awareness 08 - 12 February 2016 Awareness campaigns 31 May 2016, 10 May 2016

Target Achieved

Disaster Manage

ment

and management

All B-

Municipalities

Conductin g Risk assessme nt in the District = one per quarter = 4 for the year

Conducting Risk

assessment in the District = one per quarter = 4 for the year

Output Conducting Risk assessment in the District

= one per quarter = 4 for the year

Conductin g Risk assessme nt in the District = one per quarter = 4 for the year

30-Jun-16 Spring Music Festival 04 - 05

September 2015; All Black everything &

Red cups 01 August 2015;

Canoe Marathon 18- 19

September 2015;

Heritage Month Celebration 29

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action September

2015;

Kalahari Kuierfees 24- 27

September 2015; Naba Food & Wine Festival 30 July -01 Aug;

NPO Indaba 29 Sept;

Provincial Crime Prevention Youth Summit 07 - 08 July 2015 Festive vibe - eiland 20 December 2015;

GIRLCHILD IN

TRANSPOR T; Super sport let’s play – Rosendale primer; Visit of the da leader 07 November 2015 17 November 2015;

19 OCTOBER 2015 KALAHARI ORANJE MUSEUM

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action KULTUURF

EES;

09 -11 OCTOBER 2015; Visit of the da leader 07

November 2015 EASTER TOURNAME NT 25 – 27 MARCH 2016, International woman’s day 08 MARCH 2016, Mier EASTER TOURNAME NT Mier sports ground 25 – 27 MARCH 2016, MIKHONZO OUTREACH PROGRAM ME 02 – 03 MARCH 2016, Official house sitting of the premier- PIET THOLE COMMUNIT Y HALL 08 MARCH 2016, PICKETING OF NEHAW

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action U

MEMBERS 29 February – 29 MARCH 2016, VISIT OF THE MINISTER OF HOME AFFAIRS MALUSI GIGABA 30- 31 MARCH 2016 SAPS Keimoes opening, Freedom of the City parade, Marchand Landbou Skou, Soccer Easter Tournament, Orange Descent Canoe Marathon, Papadis Spin Bush, Peaceful March Against Drug and alcohol, Polla Park, Rugby Currie Cup, Social Picnic, Upington Landbou Skou, Upington Wellness Day and

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action Awareness

Clinics

Disaster Manage

ment

and management

All B-

Municipalities

Training of volunteers (maximum of 10 people) per quarter NEAR Grant - R350 000

Training of volunteers (maximum of 10 people) per quarter NEAR Grant -

Input Training of volunteers (maximum of 10 people) per quarter NEAR Grant - R315 000 quarterly

Training of volunteers (maximum of 10 people) per quarter NEAR Grant - R315 000 quarterly

30-Jun-16 Volunteers trained form part of the Awareness campaigns 07 - 11 December 2015; 30 November 2015; 01 - 04 December 2015 Volunteers trained form part of the Hazmatt Awareness 08 - 12 February 2016 - 15 volunteers trained Training of volunteers 11 May 2016

Target Achieved

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action Project

Manage ment

and management

13.

Establish and provide selected infrastruct ure needs to targeted B Municipalit ies

All B-

Municipalities

Create 7 FTE's for the financial year 30 June 2016 total budget = R1,000m

Create 7 FTE's for the financial year 30 June 2016

Outcome Create 7 FTE's for the financial year 30 June 2016

Create 7 FTE's for the financial year 30 June 2016

30-Jun-16 30.81 FTE's created for the financial year.

Target Achieved

Project Manage ment

To assess and monitor the status of infrastructure

needs and requirements

of B- Municipalities.

13.

All B-

Municipalities

RRAMS project completion 100%

completed and R2.397m spend by 30 June 2016, number of jobs created

RRAMS project completion 100%

completed and R2,397,000.0 0 spend by 30 June 2016, by job creation

Outcome RRAMS project completion 100%

RRAMS project completio n 100%

30-Jun-16 Project status 32.57% and application for rollover of the balance of R1 616411.40. 4 Graduated appointed on the project.

Target not achieved

Project started late in the financial year due to tender process es.

Tender awarded to the successf ul bidder in May 2016.

Appli cation for rollove r of the balanc e of R1 616 411.4 0.

Project Manage ment

To assess and monitor the status of infrastructure

needs and requirements

of B- Municipalities.

13.

All B-

Municipalities

Khotso Pula Nala project to be completed by 30 June 2016, and submit progress report on the implement ation and spending -

Khotso Pula Nala project to be completed by 30 June 2016, and submit progress report on the implementatio n and spending - by job creation

Outcome Khotso Pula Nala project to be completed by 30 June 2016, and submit progress report on the implementati on and spending - number of jobs created

Khotso Pula Nala project to be completed by 30 June 2016, and submit progress report on the implement ation and spending -

30-Jun-16 Water pipeline from the river under remedial action Project=

96% work completed and 77%

contract value; and 128%

percentage of contract

Target not achieved

Water pipeline from the river under remedial action Project=

96%

work complet ed and 77%

contract value;

Requ ested the Depar tment for new projec ts in the new financi al year.

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Top Layer SDBIP

Target Date

Actual Result Reason Reme dial Action number of

jobs created

number of jobs created

period.

Pipeline project from the borehole - R553500 received and R254 054.42 spend for the year on the project.

Project is currently on hold due to the water pipeline from the river. 46 jobs created

= 7.88 FTE's

and 128%

percenta ge of contract period.

Pipeline project from the borehole - R55350 0 received and R254 054.42 spend for the year on the project.

Project is currently on hold due to the water pipeline from the river. 46 jobs created

= 7.88 FTE's

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2.3 Performance National Key Performance Indicators

Previous Financial Year 2014/2015

Financial Year under Review 2015/2016

No. INDICATOR TARGET ACHIEVED TARGET ACHIEVED RATING Reason for Variance -

Positive or Negative

Remedial Action

1. The percentage of households with access to basic level of:

1.1 Water N/A N/A The Municipality does not provide Basic services, as all DMA areas has been transferred to Local municipalities

1.2 Sanitation N/A N/A

1.3 Electricity N/A N/A

1.4 Solid Waste Removal N/A N/A

2 Percentage of households earning less than 2 X old age Grant per month with imputed expenditure with access to all free basic services

N/A N/A

3 The percentage of a

municipality’s capital budget actually spent on capital projects identified for a particular financial year in terms of the municipality’s IDP.

100% 65%% 100% 77.69% Fully effective

4 The number of jobs created through the municipality’s local economic development initiatives including capital projects.

137 150 190 198 Performance

above

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25

Previous Financial Year 2014/2015

5 The number of people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan.

4 2 4 No new

appointments were made

Fully effective

6 The percentage of a

municipality’s budget actually spent on implementing its workplace skills plan.

100% 73% 0% Training was

done through Conditional Grants

Fully effective

7 Financial viability as expressed by ratios:

7.1 Debt coverage A =

Where:

A – represent Debt coverage,

B – represents Total operating revenue received, and

C - represents operating grants

D – represents Debt service payments (i.e. interest +

redemption) due within the financial year

1:1 .

15:1 The

Municipali

ty does

not

provide

Basic

services,

as all DMA

areas has

been

transferre

d to Local

municipali

ties –

Thus no

Outstandi

ng Service

Debtors

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Previous Financial Year

2014/2015

7.2 Outstanding service debtors to revenue

A =

Where:

A – outstanding service debtors to revenue

B – total outstanding service debtors

C - annual revenue actually received for services

N/A 0.26% The Municipality does not provide Basic services, as all DMA areas has been transferred to Local municipalities – Thus no Outstanding Service Debtors

7.3 Cost coverage

(Cash Available plus Investments)

A =

Where:

A – represents cost coverage,

B – represents all available cash at a particular time, and

C - represents investments

D - represents monthly fixed operating expenditure

1:1 1 : 0.023 B+ C =

R3 715 700

D =

R5 099 702

A = 3715700 / 5099702

= 0.72

Fully

effective

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3. Past performance annual performance report 2014/15

3.1 Annual Target not achieved

The following indicator was not achieved for the financial year 2014/15 in the Annual Performance Report.

Tsantsabane Municipality does not have a risk committee and therefor the risk committee meeting could not be attended.

Attendance of one risk management committee meetings at Tsantsabane Municipality by 30 June 2015

Attendance of one risk managemen t committee meetings at Tsantsaban e

Municipalit y by 30 June 2015

Output Normal Attendance of one risk management committee meetings at Tsantsabane Municipality by 30 June 2015

Attendance of one risk managemen t committee meetings at Tsantsaban e

Municipalit y by 30 June 2015

30-Jun-15 Tsantsabane does not have a risk committee therefor the risk committee could not be attended

Target not achieved

3.2 Remedial action implementation

Support will be provided to the B-Municipalities who have the capacity; recommendations made to the B-Municipality will be monitored. If is found that

there is no progress made on the recommendations, indicators will be reviewed in the SDBIP to ensure attainability.

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4. Recommendations implemented mid-term performance report 2015/16

That the impact of support be improved at the Category B-Municipalities by nurturing a well-intentioned relationship between the District and category B- Municipalities.

Planning and development (LED & Tourism) improve planning, the availability of funding should be determined earlier and contingency plans should be in place for targets to be reached.

Project Management developed a revised project plan for Khotso Pula Project as ZFM DM received the funding after the 01 July 2015. Project Plan is developed for as from July 2015.

That the Institutional support be review as support funding has not been received from the category B-Municipalities.

(30)

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5. Conclusion

The District performed fully effective by achieving 82% of the planned targets for the financial year.

The three indicators that were not achieved, remedial actions have been identified and will be monitored closely to ensure implementation.